Facility Coordinator in India

... Facility: RIL - GIR GH - FM Qualification: Not Specified Job Code: IJP552813 | Source: Sodexo India

... Facility: RIL - GIR GH - FM Qualification: Diploma Job Code: IJP552909 | Source: Sodexo India

... Facility: MONDELEZ INDIA FOODS PRIVATE LIMITED Qualification: 12th Job Code: IJP560696 | Source: Sodexo India

... Address: C/O TCS E-Serve - Spencer-TN No 769 Spencer Plaza 3rd Phase 6th Floor Anna Salai Mount Road Chennai - 600002 Facility: TCS E-SERVE - SPENCER-TN Qualification: Graduate Experience: 2 - 3 years Source: Sodexo India | Job Code: IJP565747

... Address: Fiserv India Pvt. Ltd, 5th floor,B2,Cerebrum IT Park, Kumar City, Kalyani Nagar Pune - 411014 Facility: FISERV INDIA - PUNE Qualification: Graduate Experience: 2 - 3 years Source: Sodexo India | Job Code: IJP570035

... Address: Fiserv India Pvt. Ltd, 5th floor,B2,Cerebrum IT Park, Kumar City, Kalyani Nagar Pune - 411014 Facility: FISERV INDIA - PUNE Qualification: Graduate Experience: 2 - 4 years Source: Sodexo India | Job Code: IJP568116

Instawork is on a mission to create meaningful economic opportunities for skilled hourly professionals in communities around the globe. Our AI-powered labor marketplace helps local businesses scale, and enables global technology companies to push the frontiers of robotics and AI. Backed by world-class investors like Benchmark, Spark Capital, Craft Ventures, Greylock, Y Combinator, and others, we’re looking for exceptional talent to reimagine the way the world works. About the Role We are seeking a proactive, detail-oriented, and high-energy Office Coordinator to oversee the day-to-day functions, facilities, and workplace culture of our Bangalore offices . Reporting directly to the Office Manager, you will be the heartbeat of our local workspace—ensuring a clean, seamless, and highly productive environment for our team. If you are a collaborative problem-solver who thrives on operational efficiency, vendor management, and creating an amazing workplace experience, we want to hear from you! Working days - 6 days/week Key Responsibilities 🏢 Facilities & Office Operations Daily Functions: Own the upkeep of common areas, workspaces, and conference rooms, ensuring all furniture and audio/video (AV) equipment are fully operational. Vendor & Supply Management: Proactively manage relationships with external service providers (property management, furniture vendors, snack/catering programs, custodial services, etc.) and keep office supplies fully stocked. Ticketing & Support: Provide timely, high-quality responses to internal service requests assigned to the facilities queue. Space Planning: Assist the Office Manager with employee seating arrangements, desk allocations, and office layout planning. Cross-Functional Support: Coordinate with onsite facility staff and address ad hoc projects directed by the IT, People (HR), and Finance teams as aligned with the Office Manager. 🎉 Culture & Employee Engagement Cultural Stewardship: Act as a culture champion by supp

Key Responsibilities Front Office Management Manage the reception desk and ensure smooth front office operations. Welcome and assist visitors clients candidates and guests in a professional manner. Maintain visitor records and issue visitor passes as per company security procedures. Coordinate meeting room bookings and ensure meeting rooms are ready for use. Handle incoming and outgoing calls emails and correspondence. Administrative Support Support regional administration activities and office operations. Coordinate courier postal and document dispatch activities. Maintain office records registers and administrative documentation. Assist in arranging travel accommodation and transportation for visitors and employees as required. Support employee onboarding activities and joining formalities. Vendor & Facility Coordination Coordinate with housekeeping security maintenance and other facility service providers. Raise service requests and track completion of facility-related issues. Support vendor management activities and maintain service records. Monitor availability of office supplies and coordinate procurement requirements. Employee & Guest Support Assist employees with general administrative queries. Coordinate guest visits hotel reservations and transportation arrangements. Ensure a positive employee and visitor experience at the office. Support the organization of employee engagement activities celebrations and corporate events. Compliance & Documentation Ensure adherence to company policies security protocols and visitor management procedures. Maintain confidentiality of company and employee information. Prepare periodic administrative reports and dashboards as required. Support audits by maintaining relevant records and documentation. Address: No 6A, Centennial Square, Dr.Ambedkar Road, Kodambakkam, Chennai - 600024. Facility: TN Admin Qualification: Graduate Experience: 1 - 2 years Preferred Gender: FEMALE Sourc

Role Overview The Buyer – Admin & HR Procurement will support end-to-end sourcing and procurement activities related to Administrative, Facility Management, Lease Rental, and HR requirements. The role involves vendor identification and coordination, commercial negotiations, lease management, PR-to-PO processing, cost comparison analysis, contract administration, and ensuring timely availability of services and materials in compliance with company procurement policies. This position requires strong coordination skills, attention to detail, analytical ability, negotiation capability, and a service-oriented mindset. Key Responsibilities Admin-Related Procurement - Manage procurement of office supplies, stationery, and pantry items - Coordinate facility management services including housekeeping, security, pest control, and other facility-related services - Procure office equipment such as printers, furniture, workstations, and related accessories - Support Annual Maintenance Contract (AMC) tracking and renewals - Coordinate arrangements for corporate events and employee engagement activities - Facilitate travel and accommodation bookings as per company policy - Ensure timely processing of Purchase Requisitions (PR) to Purchase Orders (PO) - Maintain vendor database and vendor performance records - Conduct cost comparisons and negotiate within defined authority limits Lease Rental Management - Manage procurement support for office, branch, warehouse, fleet hub, and other leased premises - Coordinate with Business, Admin, Finance, and Legal teams for new lease acquisitions, renewals, amendments, and lease closures - Support commercial negotiations with landlords, property owners, and real estate consultants to achieve competitive commercial terms - Review lease proposals and ensure compliance with company procurement policies and approval workflows - Coordinate execution of lease agreements and maintain trackers for lease expiry, renewals, rent escalations, security depo

Should be innovative and should be able to give new ideas Should have good negotiation skills with vendors Ability to lead the team Should be able to quickly mobilize resources to meet the demands Should be able to coordinate with the site authorities for site related matters Reporting to the F.M on daily and weekly basis Conducting compliance audits and ISO audits on behalf of clients. Able to lead guide and motivate for Entry level & Middle level staff. Maintaining relationship with quality vendors that they are reliable and cost effective. Make Daily Reports of Deployment Log book Inventory etc.. Handling employee s queries and resolving them in a professional manner. Ensure all operational and safety procedures are properly followed. Inspect staff work performance. Demonstrate leadership and training to staff. Communicate effectively to staff. Qualification Should be having an experience of 1 4years with Facility Management background. Should possess an eye for detail The person needs to have good communication skills experience in working with diverse set of employees having the ability to navigate in unknown circumstances and situations and needs to connect well with the employees. A person who is capable of taking initiative when needed Address: Nahars Amrit Shakti Road, Chandivali Farm Road, off, Saki Vihar Rd, Andheri East, Mumbai, Maharashtra Facility: NAHAR INTERNATIONAL SCHOOL Qualification: 12th Experience: 1 - 5 years Source: Sodexo India | Job Code: IJP576081

Opportunity Overview: We’re looking for an Associate Facility Administrator who will play a key role in keeping our day-to-day operations running smoothly and efficiently in the night shift. This person will serve as a central point of coordination across teams, supporting office operations, managing logistics, and ensuring a seamless experience for employees and visitors alike. It’s a great opportunity for someone who is highly organized, detail-oriented, and enjoys being a reliable go-to for getting things done. What you’ll do: Serve as a central point of coordination for office operations, partnering with building management and external vendors to support smooth day-to-day functionality Manage office supplies and inventory, ensuring the workplace is well-stocked, organized, and ready for team needs and any onsite visits Coordinate meetings, appointments, and basic logistics across teams, supporting a well-run and efficient office environment Maintain accurate records, files, and documentation to support operational consistency Welcome and assist visitors, manage check-in processes, and ensure a professional and positive experience Prepare basic reports, documents, and administrative materials to support team activities Handle incoming calls and general inquiries, directing them to the appropriate teams Manage incoming and outgoing mail and courier services Support general administrative and operational tasks as needed, with a willingness to learn and take on new responsibilities ISMS roles and responsibilities: Fair understanding of Information Security practices. Align to the organization policies and procedures. Ensure to get updated with ISMS roles as assigned by the department/process heads. Required Qualifications: Must-haves Minimum 3 years experience in BPO Process, HVAC, UPS Backups, Facility Operations, Logistic, Transport Coordination. Good communication skills Strong willingness and well adjusted to do night shifts Customer Service mindset and willing

The Lead - Gas & Chemical, PEX is responsible for overseeing the safe and efficient management of bulk gases and specialty chemicals. This includes ensuring compliance with safety regulations, optimizing system performance, and leading a team to maintain operational standards. The role involves coordinating with internal and external stakeholders to manage handling, storage, and distribution processes effectively. Source: Adani Group | Job ID: 56185

The Lead - Gas & Chemical, PEX is responsible for overseeing the safe and efficient management of bulk gases and specialty chemicals. This includes ensuring compliance with safety regulations, optimizing system performance, and leading a team to maintain operational standards. The role involves coordinating with internal and external stakeholders to manage handling, storage, and distribution processes effectively. Source: Adani Group | Job ID: 56184

Plan and direct the Electrical facility systems equipment and policies of the site. Coordinate the activities of M&E to provide proactive maintenance and ensure the reliability of the facility s equipment and systems. Direct and manage the Electrical Utility Management and HSE Programs Address: Abhiyan Bldg, Opp. Besleri Factory, Chakala, Near Highway, Andheri (E), Mumbai - Facility: UNILEVER- MUMBAI- HO- CORE FM Qualification: Diploma Experience: 8 - 10 years Source: Sodexo India | Job Code: IJP558595

Lead – Shipping Line & NVOCC Management is responsible for end to end coordination, execution, and performance management of Shipping Lines and NVOCCs. The role ensures container availability, volume achievement, smooth operational execution, commercial compliance, and timely collections, while acting as the key interface between carriers, NVOCC partners, and internal stakeholders. This is a hands on managerial role, focused on daily execution, coordination, and issue resolution at the facility level. Source: Adani Group | Job ID: 46159