Receptionist

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Position: Receptionist
Reports to: Facility Manager
Location: JLL@MMC Sweden

Position Overview

This is the contractual role. As Receptionist/Guest Ambassador, you represent the workplace as the first point of contact for visitors, employees, and external partners. In this varied role, you are responsible for professionally coordinating reception services and actively supporting both events and administrative processes.

Key Responsibilities

Reception Services:
You ensure professional greeting and comprehensive care of guests and visitors, manage the telephone switchboard (including covering for other MMC locations when needed), handle bookings and administration of conference rooms via Zoom Workspace, and manage incoming emails to the reception.

Event Management:
You handle incoming event requests and provide competent advice to colleagues regarding event planning. You supply necessary forms and coordinate external service providers, including cleaning staff. As the contact point with the local IT department, you prepare and distribute informational materials for upcoming events and contribute to the ongoing development of event concepts.

Mail Handling and Administrative Tasks:
You are responsible for complete administration and handling of incoming mail for all offices. This includes sorting, forwarding, and digital registration of documents as well as coordinated distribution to relevant departments and employees. You manage internal mail handling, process registered mail and packages, and ensure proper archiving of important documents. Additionally, you coordinate outgoing mail, including franking and shipping administration, and serve as the central contact point for courier and package services.

Qualifications

Required:

• Completed professional education
• Excellent communication skills in Swedish and at least good proficiency in English
• Strong service orientation
• Proficiency in common office software and booking systems
• Strong organizational skills and ability to multitask
• Positive and service-minded attitude

Preferred:

• Experience from reception or service roles

Jobbeskrivning JLL@MMC Sweden

Befattning: Receptionist/Gästambassadör
Rapporterar till: Facility Manager

Översikt av tjänsten:
Som receptionist/gästambassadör representerar du arbetsplatsen som den första kontakten för besökare, medarbetare och externa samarbetspartners. I denna varierade roll ansvarar du för att professionellt koordinera receptionen och aktivt stödja både event och administrativa processer.

Huvudsakliga arbetsuppgifter:

Receptionstjänster:
Du säkerställer ett professionellt mottagande av gäster och ett omfattande omhändertagande av besökare samt sköter telefonväxeln, inklusive att vid behov täcka för andra MMC-lokationer. Dina arbetsuppgifter omfattar även bokning och administration av konferensrum via Zoom Workspace samt hantering av inkommande mejl till receptionen.

Eventhantering:
Du hanterar inkommande eventförfrågningar och ger kompetent rådgivning till kollegor kring evenemangsplanering. Du tillhandahåller nödvändiga formulär och samordnar externa serviceleverantörer, inklusive städpersonal. Som kontaktpunkt gentemot den lokala IT-avdelningen tar du fram och distribuerar informationsunderlag inför kommande event och bidrar till den löpande utvecklingen av eventkonceptet.

Posthantering och administrativa arbetsuppgifter:
Du ansvarar för den fullständiga administrationen och hanteringen av inkommande post för samtliga kontor. Detta omfattar sortering, vidarebefordran och digital registrering av dokument samt samordnad utdelning till berörda avdelningar och medarbetare. Du sköter den interna posthanteringen, hanterar rekommenderad post och paket samt säkerställer korrekt arkivering av viktiga dokument. Dessutom samordnar du utgående post, inklusive frankering och fraktadministration, och fungerar som central kontaktpunkt för bud- och pakettjänster.

Kvalifikationer:
Vi söker dig som har en avslutad yrkesutbildning och gärna erfarenhet från reception eller serviceyrken. Du har mycket god kommunikationsförmåga på svenska och minst goda kunskaper i engelska, samt arbetar konsekvent serviceinriktat. Vi kräver goda kunskaper i vanliga kontorsprogram och bokningssystem, liksom stark organisationsförmåga och god multitaskingförmåga. Din positiva och serviceinriktade inställning kompletterar din profil.please use standard JD

Location:

On-site –Stockholm, SWE

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Location:

On-site –Stockholm, SWE

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.