Administrative Assistant Receptionist in India

WHO WE ARE: Zinnia is the leading technology platform for accelerating life and annuities growth. With innovative enterprise solutions and data insights, Zinnia simplifies the experience of buying, selling, and administering insurance products. All of which enables more people to protect their financial futures. Our success is driven by a commitment to three core values: be bold, team up, deliver value – and that we do. Zinnia has over $180 billion in assets under administration, serves 100+ carrier clients, 2500 distributors and partners, and over 2 million policyholders. WHO YOU ARE: The Executive Assistant is a strong team player with experience supporting C-suite executives in an entrepreneurial or start-up environment. You can multitask, prioritize, demonstrate exceptional organization, and take ownership over your assignments. You thrive in a mission-driven culture, supporting collaboration and thinking outside the box. You can easily adapt to change in a fast-paced environment and demonstrate a practical approach to problem solving. No task is too big or small. WHAT YOU’LL DO: Work closely with the leaders and first assistant to help manage an ever-changing calendar. Arrange detailed domestic and international travel plans. Track expenses and compile expense reports for the leader using Concur. Maintain a highly organized system to help manage important correspondence and sustain an efficient internal workflow. Act as “the glue” between clients, partners, vendors, and internal associates, keeping important initiatives on track and communication streamlined. Conduct appropriate research, prioritization and follow ups on incoming and upcoming tasks, and determine appropriate course of action. Suggest and implement ways to improve processes to help workflow efficiency. Develop plans and help manage events such as team building off-sites, workshops and board meetings. Assist with personal tasks as needed. WHAT YOU’LL NEE

WHO WE ARE: Zinnia is the leading technology platform for accelerating life and annuities growth. With innovative enterprise solutions and data insights, Zinnia simplifies the experience of buying, selling, and administering insurance products. All of which enables more people to protect their financial futures. Our success is driven by a commitment to three core values: be bold, team up, deliver value – and that we do. Zinnia has over $180 billion in assets under administration, serves 100+ carrier clients, 2500 distributors and partners, and over 2 million policyholders. WHO YOU ARE: Accounts Payable Specialist is responsible for performing daily accounts payable activities including invoice processing, expense claims processing, payment runs & vendor account reconciliations. This is a new position and will take on interesting and challenging responsibilities as our organization grows. This position will report to Assistant Manager, Finance and work closely with India team. WHAT YOU’LL DO: • Processing of PO based invoices in Tally and matching them to correct GRN. • Processing of non-PO based invoices & ensuring that they are authorized in line with company policy and that they have the correct general ledger code, budget center, client / project details etc. for proper information gathering. • Process all invoices in a timely manner to ensure they are processed in line with supplier payment terms and reporting requirements. • Reconcile supplier statements and resolve any queries relating to the same. • Maintain invoice query log and resolve queries on a timely basis. • Process supplier payments using internet banking facility on a weekly basis. Reconcile and process invoices against the company credit card and ensure invoices are received for all payments made. • Process staff expenses on a weekly basis • Maintain complete documentation accurately, in accordance with company policy and accepted accounting practices. • Perform var

Executive - Quantity Surveyor is responsible to provide administrative and technical support for quantity surveying tasks. This role involves data collection, documentation management, and assisting in the preparation of reports, analyses, and budgets. The Executive ensures that all quantity surveying activities are well-organized, accurate, and aligned with project requirements, contributing to the overall efficiency and success of the projects. Source: Adani Group | Job ID: 54142

Associate - Project Coordination is responsible for supporting the successful execution of special projects by assisting in team coordination, vendor management, and communication among stakeholders. This role focuses on ensuring smooth operations by managing documentation, tracking compliance, and monitoring risks, all while providing critical administrative and logistical support to the lead coordinator. The Associate helps maintain project timelines, quality standards, and budget controls, enabling the team to achieve objectives efficiently and effectively. Source: Adani Group | Job ID: 55161

Job Description Role Summary The Managed Services Analyst role provides excellent customer service to both internal and external customers to assist with products or services provided by GHX. This role provides administrative process support for routine tasks. This individual will have a passion for customer service and performance excellence. In addition, this role will demonstrate excellent verbal and written communication, analytical, problem-solving, project management and coordination skills, as well as the ability to develop and maintain strong business relationships both internally and externally. This position requires effective time management skills, thorough attention to detail, ability to cross-train peers, and a high level of integrity. Required Skills Strong English language and comprehension skills with clear and effective verbal and written communication Ability to self-learn based on reviewing passed resolutions and feedback from team Ability to identify learning opportunities and self-educate where resources and opportunities are Ability review process and recognize inefficiencies and highlight it to leaders and partner in execution as required Ability to recognize problems, gather information, and escalate to leadership when Must be able to follow documented process and detail Strong accountability and integrity due to sensitive nature of information Strong customer support Grow and adapt to changing guidelines or Prioritize, multitask, and carry out projects correctly in a timely Proactively work with limited direction and/or Demonstrate the ability to exercise independent judgment and Internet savvy and computer literacy with proficiency in all Microsoft Office applications Preferably exposed to Salesforce environment for case handling. Roles & Responsibilities Provide support for external customers via email for assistance with questions, education and resolution of problems. Handle daily case work while meeting predetermined KPI and QA Acc

Job Description Role Summary The Managed Services Analyst role provides excellent customer service to both internal and external customers to assist with products or services provided by GHX. This role provides administrative process support for routine tasks. This individual will have a passion for customer service and performance excellence. In addition, this role will demonstrate excellent verbal and written communication, analytical, problem-solving, project management and coordination skills, as well as the ability to develop and maintain strong business relationships both internally and externally. This position requires effective time management skills, thorough attention to detail, ability to cross-train peers, and a high level of integrity. Required Skills Strong English language and comprehension skills with clear and effective verbal and written communication Ability to self-learn based on reviewing passed resolutions and feedback from team Ability to identify learning opportunities and self-educate where resources and opportunities are Ability review process and recognize inefficiencies and highlight it to leaders and partner in execution as required Ability to recognize problems, gather information, and escalate to leadership when Must be able to follow documented process and detail Strong accountability and integrity due to sensitive nature of information Strong customer support Grow and adapt to changing guidelines or Prioritize, multitask, and carry out projects correctly in a timely Proactively work with limited direction and/or Demonstrate the ability to exercise independent judgment and Internet savvy and computer literacy with proficiency in all Microsoft Office applications Preferably exposed to Salesforce environment for case handling. Roles & Responsibilities Provide support for external customers via email for assistance with questions, education and resolution of problems. Handle daily case work while meeting predetermined KPI and QA Acc

Job Description Role Summary The Managed Services Analyst role provides excellent customer service to both internal and external customers to assist with products or services provided by GHX. This role provides administrative process support for routine tasks. This individual will have a passion for customer service and performance excellence. In addition, this role will demonstrate excellent verbal and written communication, analytical, problem-solving, project management and coordination skills, as well as the ability to develop and maintain strong business relationships both internally and externally. This position requires effective time management skills, thorough attention to detail, ability to cross-train peers, and a high level of integrity. Required Skills Strong English language and comprehension skills with clear and effective verbal and written communication Ability to self-learn based on reviewing passed resolutions and feedback from team Ability to identify learning opportunities and self-educate where resources and opportunities are Ability review process and recognize inefficiencies and highlight it to leaders and partner in execution as required Ability to recognize problems, gather information, and escalate to leadership when Must be able to follow documented process and detail Strong accountability and integrity due to sensitive nature of information Strong customer support Grow and adapt to changing guidelines or Prioritize, multitask, and carry out projects correctly in a timely Proactively work with limited direction and/or Demonstrate the ability to exercise independent judgment and Internet savvy and computer literacy with proficiency in all Microsoft Office applications Preferably exposed to Salesforce environment for case handling. Roles & Responsibilities Provide support for external customers via email for assistance with questions, education and resolution of problems. Handle daily case work while meeting predetermined KPI and QA Acc

URGENT HIRING Back Office Executive Dalhousie, Kolkata Recruitment Partner: IDEAL CAREER ZONE A reputed company is urgently hiring a Back Office Executive (Male) for its office in Dalhousie, High Court Area, Kolkata. Location: Dalhousie, High Court Area Preferred Candidate: Male Salary: 20,000 25,000 per month Eligibility Criteria Graduate preferred Proficient in MS Office, especially Excel & Advanced Excel Handle day-to-day back office operations and documentation Maintain records, prepare reports, and coordinate with internal teams Good communication, organizational, and multitasking skills Sincere, disciplined, responsible, and willing to work beyond office hours or on holidays whenever required Interested candidates can send their updated CV to IDEAL CAREER ZONE or visit our office for registration and interview assistance. HR Contact: 9231799122 Call Timing: 10:00 AM 8:00 PM Visit Timing: 12:00 PM 7:00 PM (Monday to Saturday) #Hiring #BackOfficeExecutive #BackOfficeJobs #ExcelJobs #AdvancedExcel #MSOffice #KolkataJobs #Dalhousie #HighCourt #OfficeJobs #ImmediateHiring #IdealCareerZone Here's a professional 2 3 minute YouTube/Facebook recruitment voice script for the Back Office Executive vacancy. ️ VOICE SCRIPT Back Office Executive Hiring IDEAL CAREER ZONE Hello everyone! Welcome to another latest job update from IDEAL CAREER ZONE, your trusted recruitment partner for private sector jobs across Kolkata and PAN India. Today, we have an excellent opportunity for candidates looking to build their career in office administration and back office operations. A reputed company is urgently hiring a Back Office Executive for its office located in Dalhousie, High Court Area, Kolkata. Let's look at the job details. Position: Back Office Executive Preferred Candidate: Male Job Location: Dalhousie, High Court Area, Kolkata Salary: 20,000 to 25,000 per month. If you are organized, responsible, and comfortable working with office documentation and computer applications, this

About the Team OpenAI's Enterprise team builds AI-powered enterprise products and shared platform capabilities that help organizations put advanced AI to work securely and at scale. Our work spans enterprise workflows, agent experiences, integrations, identity, administration, security, governance, and deployment. About the Role As a Technical Program Manager on Enterprise, you will lead the technical strategy and execution behind the products and shared capabilities that make ChatGPT, Codex, and future OpenAI products useful, secure, and scalable for organizations. You will translate customer needs, competitive dynamics, and product priorities into actionable plans, influence architectural direction, and deliver durable capabilities across application, platform, and infrastructure layers. The role requires deep technical fluency, strong product judgment, and the ability to move between hands-on execution and broader enterprise strategy. This role is based in San Francisco, CA. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees. In this role, you will: Drive technical strategy and execution for enterprise product and AI workflow initiatives, from design through implementation, launch, customer rollout, and iteration. Partner with engineering teams to influence architectural direction, interface definitions, and implementation tradeoffs across full-stack products, APIs, integrations, and shared platform systems. Translate enterprise customer requirements into actionable product priorities across AI-powered workflows, agent experiences, integrations, permissions, data access, evaluations, identity, security, governance, and deployment readiness. Represent the needs of enterprise buyers, IT administrators, security teams, business leaders, developers, and end users in product and technical decisions. Identify adoption barriers, competitive gaps, and opportunities to make OpenAI products easier for organizations

Every day, tens of millions of people come to Roblox to explore, create, play, learn, and connect with friends in 3D immersive digital experiences– all created by our global community of developers and creators. At Roblox, we’re building the tools and platform that empower our community to bring any experience that they can imagine to life. Our vision is to reimagine the way people come together, from anywhere in the world, and on any device. We’re on a mission to connect a billion people with optimism and civility, and looking for amazing talent to help us get there. A career at Roblox means you’ll be working to shape the future of human interaction, solving unique technical challenges at scale, and helping to create safer, more civil shared experiences for everyone. Roblox is reimagining the way people come together to create, play, and connect. Across the globe, millions of creators build immersive, interactive experiences on our platform every day. As part of our Workplace Operations team, you will shape the day-to-day experience of our employees, partners, and visitors, creating a safe, vibrant, and welcoming physical environment. As an Administrative and Badging Specialist , you are the front-line ambassador for Roblox’s physical campus. You will blend front-desk operations, visitor hospitality, and enterprise access control to deliver a seamless experience for anyone walking through our doors. You will: Deliver Exceptional Front-Desk Support: Serve as the primary point of contact for employees, visitors, contractors, and vendors while managing front-desk reception, phone inquiries, and room bookings. Manage Enterprise Access Control: Administer employee, contractor, and visitor badging procedures, verifying IDs and ensuring full compliance with Roblox security protocols. Operate Workplace Tools: Leverage systems such as Envoy , G Suite , and Genetec to process check-ins, maintain badge inventory, and resolve access permissions promptly. Stre

To ensure efficient administrative support, facility management, logistics, statutory compliance, security, and employee welfare services that enable smooth project execution and uninterrupted site operations. Source: Adani Group | Job ID: 57229

Lead - Projects Admin will be responsible for overseeing and managing the administrative functions of the data center, ensuring efficient and effective day-to-day operations. This role involves implementing standardized processes, managing resources, and collaborating with cross-functional teams to support project execution and facility management. The Associate Lead will also drive compliance, safety, and cost-efficiency initiatives to maintain seamless data center operations. Source: Adani Group | Job ID: 58239

The Lead – Administration will be responsible for overseeing end-to-end administrative operations at the Ammunition Complex, ensuring smooth facility management, security coordination, statutory compliance, transport, housekeeping, vendor management, and employee support services. The role will play a critical part in maintaining operational efficiency, safety, and a world-class work environment within the manufacturing facility. Source: Adani Group | Job ID: 55451

The Team Lead Admin will oversee and manage the administrative operations at the Chapar, District-Dhubri (Assam)site, ensuring seamless support for the business unit’s operational and strategic goals. This role is pivotal in maintaining efficient site operations, optimizing resource utilization, and fostering a conducive work environment. The position aligns with Adani Power’s mission to harness technology and innovation to transform India into a power-surplus nation by ensuring robust administrative support for its thermal power operations. Source: Adani Group | Job ID: 50779

The Shantigram Cluster Lead is responsible for overseeing the strategic and operational aspects of administrative functions, with a strong focus on enhancing & sustaining employee experience at corporate offices. This role involves driving the efficient delivery of services, managing facilities, and enforcing policies to foster a productive function. This role will ensure meeting the compliance with standards, project management to oversee the setup and transition of new office spaces, to aligns with organizational goals and ensuring standardization. Source: Adani Group | Job ID: 55925