Administrative Assistant Jobs

OVERVIEW: Guidepoint’s Human Resources team thrives on problem-solving and creating happier employees. As Guidepoint works to achieve its mission of making individuals, businesses, and the world smarter through personalized knowledge-sharing solutions, the Tokyo, Japan office is looking for a Human Resources Manager to help improve our culture and people programs. As Guidepoint’s HR Manager located in our office in Tokyo, Japan you will embrace the opportunity to shape a high-performing organization, using your sound ideas and management skills to ensure that HR initiatives and services are aligned with business objectives and are delivered effectively to enhance employee engagement, productivity, and retention. 概要 ガイドポイントのHRチームは、問題解決を通じた従業員の幸福度向上に日々邁進しています。オーダーメイドのナレッジ共有ソリューションを通じて、よりスマートな人と企業、世界をつくるという当社ミッションの達成に取り組むなか、東京オフィスでは当社の企業文化や人材プログラムの向上を担う人事マネージャーを募集しています。 東京オフィス所属のHRマネージャーには、アイデアとマネジメントスキルを駆使しながら、従業員のエンゲージメントと生産性、リテンションが上がるよう、事業目標に沿った人事施策やサービスを効率よく提供することを通じて、ハイパフォーマンス組織の形成にあたっていただきます。 Key Responsibilities: Foster a positive work environment by promoting open communication and conflict resolution Develop and implement employee engagement initiatives to boost morale and productivity Ensure that performance reviews are conducted regularly and align with company goals Provide coaching and guidance to managers on performance-related issues Conduct regular market analysis to benchmark salaries and benefits Coordinate with local payroll provider and Head of Global Payroll on monthly payroll changes Address employee concerns, grievances, and disciplinary issues in a timely and fair manner Prepare regular reports on HR metrics, such as turnover rates, recruitment efficiency and internal mobility Identify training needs across the organization and develop appropriate training programs Coordinate and deliver training sessions, workshops, and seminars Ensure that the company complies with all local employment laws and regulations Manage all the office administration

Overview: Guidepoint’s Human Resources (HR) team drives Guidepoint’s culture and company values of intellectual curiosity, tenacity, integrity, resourcefulness, responsibility, and service. We are currently looking for an HR Operations Specialist to support our dynamic HR team. The HR Operations Specialist will own the onboarding process for new employees and will provide general HR support. The ideal candidate has a high level of attention to detail and is a collaborative team player able to work in a fast-paced environment. This role is hybrid and requires on-site office attendance three times a week. This is an excellent opportunity for someone who already has experience in HR and is eager to get involved in all aspects within HR. This is a hybrid position based in our New York office. What You’ll Do: Assist with the onboarding process for new hires including but not limited to: Running first day new hire orientation for in person and remote hires Creating and maintaining employee profiles in ADP Workforce Now and other websites Conducting background checks and I-9 verification in compliance with E-Verify Processing new hire documentation Scheduling new hire training Facilitate employee led corporate athletic league and Corporate Social Responsibility programs Monitor and respond to employee enquiries submitted through the HR Inbox Assist in the drafting of internal documentation including promotion documents, payroll status change forms, and employment verifications Maintain the HR Intranet page and new hire/promotions announcements Run and update monthly headcount reports Update global organization chart monthly Ad hoc projects as requested What You Have: Bachelor’s degree from an accredited university with a minimum 3.0 GPA is required is preferred Minimum of 1 years of relevant experience in human resources administration Strong project management skills with an ability to multitask and manage competing priorities Excellent inter

SonicWall is a cybersecurity forerunner with more than 30 years of expertise and is recognized as a leading partner-first company, ensuring our partners and their customers are never alone in the fight against cybercrime. With the ability to build, scale and manage security across the cloud, hybrid and traditional environments in real-time, SonicWall provides relentless security against the most evasive cyberattacks across endless exposure points for increasingly remote, mobile and cloud-enabled users. With its own threat research center, SonicWall can quickly and economically provide purpose-built security solutions to enable any organization—enterprise, government agencies and SMBs—around the world. For more information, visit www.sonicwall.com or follow us on Twitter , LinkedIn , Facebook and Instagram . Roles & Responsibilities Design, deploy, and manage AWS cloud infrastructure and Kubernetes (EKS) environments. Build, maintain, and optimize GitLab CI/CD pipelines for automated deployments. Implement DevSecOps best practices, including infrastructure security, vulnerability management, and compliance controls. Monitor, troubleshoot, and improve platform reliability, performance, and scalability. Deploy and manage cloud-native applications, databases, and supporting services. Collaborate with development teams on architecture, deployment strategies, and production readiness. Drive infrastructure automation using Infrastructure as Code (Terraform). Support incident management, root cause analysis, and operational excellence initiatives. Mandatory Requirements 5+ years of hands-on DevOps/DevSecOps experience in production environments. Strong expertise with AWS services including EKS, EC2, S3, CloudFront, WAF, Lambda, and VPC. Minimum 3+ years of Kubernetes experience, preferably Amazon EKS. Hands-on experience building and managing GitLab CI/CD pipelines. Strong Linux administration and troubleshooting

Requisitos: Conhecimento em leitura e interpretação de desenhos, normas técnicas e fluxogramas de processo; Experiência na utilização de sistemas informatizados de licenciamento e gestão ambiental; Leitura e compreensão de inglês em nível básico; Domínio do Pacote Office (Word, Excel, PowerPoint e Outlook); Conhecimento da legislação aplicável ao Licenciamento Ambiental; Conhecimento em Gestão Ambiental aplicada ao setor de Óleo e Gás; Capacidade de atuar de forma colaborativa e em equipes multidisciplinares; Conhecimento em simulados e planos de resposta a emergências; Noções de gestão e acompanhamento de projetos. Perfil Profissional Buscamos profissionais desejavelmente com experiência em empresas do setor de Óleo e Gás ou em indústrias de processo contínuo, com vivência em atividades relacionadas a: Estudos Ambientais; Monitoramento Ambiental; Licenciamento Ambiental; Sistemas de Gestão de Saúde, Segurança, Meio Ambiente e Segurança Operacional (SGSMS); Sistema de Gestão Integrada (SGI); Organização e acompanhamento de embarque e desembarque de equipes; Apoio às rotinas operacionais e administrativas da área ambiental. Escolaridade Curso Técnico completo em uma das seguintes áreas ou correlatas: Controle de Meio Ambiente; Meio Ambiente; Florestal; Química; Petróleo; Segurança do Trabalho; SMS; Qualidade; Planejamento; Produção; Logística. Formação Complementar (Desejável) Será considerado um diferencial possuir cursos de especialização, com carga horária mínima de 40 horas, em temas como: Auditor Interno ou Externo nas normas ISO 14001, ISO 45001 e ISO 9001; Auditoria em Sistema de Gestão Integrada (SGI); Licenciamento Ambiental; Gerenciamento de Resíduos; Outras capacitações correlatas à área de atuação. Sobre a Capco Na Capco, promovemos uma cultura verdadeiramente inclusiva e valorizamos a diversidade em todas as suas formas. Acreditamos que diferentes perspectivas impulsionam a inovação e fortalecem nossos resultados. Por isso, contamos com grupos int

REQUISITOS MANDATÓRIOS Experiência de atuação nas seguintes especialidades: Gestão Empresarial, Gestão Estratégica, Gestão por Resultados, Gestão Ágil, Gestão de Processos ou outras áreas correlatas à especialidade desde que validada pela gestão contratual do cliente.ro. experiência no segmento de O&G ESCOLARIDADE Grau de Instrução: Nível Superior Formação: Curso de graduação de nível superior em Administração (CBO 2521-05), Engenharia (CBO 214), Contabilidade (CBO 2522-10), Direito (CBO 2410), Economia (CBO 2512-05), Análise de Tecnologia da Informação (CBO 2124), ou Administrador de Tecnologia da Informação (CBO 2123) ou outras áreas correlatas à especialidade desde que validada pela gestão contratual do cliente. ATRIBUIÇÕES Responsável pelo levantamento, coleta e estruturação de dados (texto, tabelas e gráficos), execução de tarefas de rotina [de média complexidade] como a elaboração de documentos e cronogramas de acompanhamento de ações, aplicando soluções definidas pelo gestor líder, líderes especialistas e por profissionais que atuam em demandas de complexidade alta e média da CONTRATADA, bem como gestores e especialistas do cliente. Analisar, estruturar e manter as EAPs dos projetos e operações da Gerência Executiva, garantindo bom gerenciamento da interface com áreas de projetos, operação e disciplinas técnicas. Apoiar atividades de planejamento, controle e gestão da gerência. Desenvolver e atualizar processos, ferramentas de report, elaborar material e realizar apresentações. Realizar a construção do Plano de Negócio e Plano Anual de Negócio, monitorar e controlar a carteira de projetos, operações e gastos administrativos da Gerência Executiva Apoiar a elaboração de planos de ação, registrando as ações definidas, prazos e responsáveis, para avaliação e validação final posterior pelos profissionais que atuam em demandas de alta complexidade, líderes especialistas e/ou gestor líder da CONTRATADA, além de gestores e especialistas d

Instawork is on a mission to create meaningful economic opportunities for skilled hourly professionals in communities around the globe. Our AI-powered labor marketplace helps local businesses scale, and enables global technology companies to push the frontiers of robotics and AI. Backed by world-class investors like Benchmark, Spark Capital, Craft Ventures, Greylock, Y Combinator, and others, we’re looking for exceptional talent to reimagine the way the world works. We are looking for a highly organized, thoughtful, and execution-focused People Operations Manager to join our People team. This is a manager-level individual contributor role responsible for owning and continuously improving the core People operations that support our employees throughout their lifecycle. As we invest in how AI can improve the way we work, we are looking for someone who brings an AI-enabled mindset to People Operations—constantly looking for ways to simplify work, automate processes, and build more scalable employee experiences. Key Responsibilities People Operations & Employee Lifecycle Own the end-to-end employee lifecycle, including onboarding, employee changes, leaves, and offboarding, ensuring a seamless and high-quality employee experience. Manage and continuously improve People Operations processes, workflows, documentation, and internal resources. Serve as a primary point of contact for employees on People-related questions, policies, benefits, leaves, and workplace resources. Partner with Finance, IT, Recruiting, Legal, and other teams to ensure People processes and employee changes are executed accurately and on time. HRIS, Data & Compliance Own the day-to-day administration and data integrity of our HRIS, including employee records, job and compensation changes, and organizational data. Conduct regular audits and maintain People reporting to ensure data is accurate, complete, and compliant and to identify trends and opportunities for improvement. Support HR compliance

Who we are At Twilio, we’re shaping the future of communications, all from the comfort of our homes. We deliver innovative solutions to hundreds of thousands of businesses and empower millions of developers worldwide to craft personalized customer experiences. Our dedication to remote-first work , and strong culture of connection and global inclusion means that no matter your location, you’re part of a vibrant team with diverse experiences making a global impact each day. As we continue to revolutionize how the world interacts, we’re acquiring new skills and experiences that make work feel truly rewarding. Your career at Twilio is in your hands. . Hiring and how we work We use Artificial Intelligence (AI) to help make our hiring process efficient. That said, every hiring decision is made by real Twilions! Also, while we are a remote-first company, you may be asked to report in person on an ad-hoc basis for team gatherings, functional off-sites or customer meetings. . About the job This position is needed to support our customers with account administration and billing inquiries through effective troubleshooting, timely escalations, and cross-functional collaboration, ensuring we deliver world-class support to every Twilio customer. We’re looking for someone who is excited by solving tough problems and enjoys helping others work through complex technical issues. You’re a strong communicator to both technical and non-technical audiences via phone or email and you’re able to empathize with frustrated customers from all backgrounds. You enjoy collaborating with colleagues on your team, help them with the day to day challenges, and are able to contribute ideas on how to improve the team’s work. You should have a firm understanding of the technology stacks common to the Web ecosystem and experience in a telecom environment. You’ve got strong time management skills, and are efficient at getting work done in a dynamic work environment while sti

About the Team The Consumer Devices team at OpenAI builds end-to-end hardware and software systems that bring AI into the physical world. We work at the intersection of custom silicon, embedded systems, operating systems, cloud services, mechanical engineering, electrical engineering, and product design to deliver reliable, production-ready devices at scale. Within Consumer Devices, Hardware Engineering eXperience, or HEX, is a new bootstrapped team building the environments, applications, compute, product-data systems, and workflows that let hardware engineers do their work without needing to troubleshoot the machinery underneath. HEX owns virtual engineering environments, HPC/GPU compute, storage, networking, licensing, MCAD/ECAD/CAE applications, PLM, product data, automation, validation, and support as one connected system. About the Role As a Staff PLM & Engineering Applications Engineer, you will be one of the first technical builders of HEX and the primary counterpart to the HEX lead. You will own the engineering-application and product-data side of the hardware engineering experience, with an initial focus on NX, Teamcenter, licensing, parts import, integrations, packaging, validation, and user workflows. This is not a traditional Teamcenter administration role and not a Corporate IT application-support role. You will take complex, fragile workflows and turn them into reliable engineering systems. This role is highly hands-on and systems-oriented. You will not inherit a mature environment and support queue. You will help build a fresh one, replacing manual setup guides, tribal knowledge, repeated support issues, and team handoffs with tested automation and reliable workflows. In This Role, You Will Own the technical architecture, deployment, configuration, integration, validation, and long-term operation of NX and Teamcenter. Build reliable workflows for parts import, product-data migration, metadata quality, BOMs, revisions, lifecycle states, and releas

We are hiring a Security Software Engineer to design and implement the hardware-backed security foundations used across OpenAI’s device ecosystem. A central focus of this role is hardening the boundary between our policy systems and the HSMs that protect sensitive cryptographic keys. This boundary determines which operations may be performed, what may be signed, which policies must be satisfied, and how changes to trusted software and policy are authorized. You will develop security-critical software and firmware within, or immediately adjacent to, an HSM trust boundary. Depending on your background, this may include HSM trusted applications, firmware services, cryptographic mechanisms, device drivers, PKCS#11 components, secure-provisioning protocols, or signing-policy enforcement systems. This is a hands-on software-engineering role. You will be expected to design systems, write and review production code, debug across hardware and software boundaries, and carry projects from initial requirements through deployment. It is not an HSM administration, PKI operations, compliance, or architecture-only position. In This Role, You Will Design and implement security-critical software and firmware for HSMs, secure elements, trusted execution environments, and hardware roots of trust. Build and harden the policy-to-HSM boundary responsible for authorizing certificate issuance and cryptographic signing operations. Develop HSM trusted applications, firmware components, host interfaces, device drivers, SDKs, or cryptographic service integrations. Implement or extend cryptographic interfaces such as PKCS#11, OpenSSL providers or engines, platform key-storage APIs, or comparable hardware-security interfaces. Build firmware and software that cryptographically enforces key generation, provisioning, usage, rotation, recovery, and destruction policies. Design and implement HSM-backed certificate authority, code-signing, key-management, and device-identity systems. Develop end-to-end

ABOUT BASETEN Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $1.5B Series F , led by Altimeter Capital, Conviction Partners, and Spark Capital. Join us and help build the platform engineers turn to to ship AI products. THE ROLE We're looking for a Finance Systems Lead to own and evolve the systems that support Baseten's finance operations, including ERP, planning tools, and the broader finance and adjacent systems stack, spanning HRIS/payroll, CPQ, and commissions, as we implement, integrate, and automate across them. As Baseten scales, so does the number of systems finance depends on and touches, from the ERP to planning to compensation and quote to cash tooling. This role exists to bring a dedicated owner to that stack, someone who can lead implementations (partnering with contractors or vendor CSMs for hands-on technical configuration where needed), keep systems integrated and clean as we grow, and find automation opportunities that save the team time. This is a highly cross-functional role. You will partner with Accounting, FP&A, People, Sales and Revenue Operations, Legal, and IT to understand how each team uses its systems, and design integrations and workflows that serve the business without creating more manual work. RESPONSIBILITIES Core Finance Systems Own finance systems strategy, configuration, and roadmap, partnering with contractors or vendor CSMs on hands-on technical configuration as needed Lead the implementation and ongoing administration of our finance systems and tools Own finance system integrations end to end, ensuring clean data flow between ERP, planning, billing, and other systems, partnering with contrac

Secure Every Identity, from AI to Human Identity is the key to unlocking the potential of AI. Okta secures AI by building the trusted, neutral infrastructure that enables organizations to safely embrace this new era. This work requires a relentless drive to solve complex challenges with real-world stakes. We are looking for builders and owners who operate with speed and urgency and execute with excellence. This is an opportunity to do career-defining work. We're all in on this mission. If you are too, let's talk. Accelerate your career by joining Okta, the World's Identity Provider, as a member of our Treasury team. We free everyone to safely use any technology — anywhere, on any device or app. Our Workforce and Customer Identity Clouds enable secure yet flexible access, authentication and automation that transforms how people move through the digital world, putting Identity at the heart of business security and growth. As Treasury Manager, you will be part of Okta's Treasury team, reporting to the Senior Director, Treasury. You will help grow and mature a scalable global treasury practice. The ideal candidate will have strong treasury operations, liquidity management, capital markets, and foreign exchange (FX) experience at an established global public company. You will work on strategic projects in a cloud-first environment where you can apply your experience providing strong financial support to help Okta deliver world-class products to our thousands of global customers. Responsibilities: Oversee daily global liquidity, manage global cash forecasting processes, and ensure cash management aligns with Okta’s financial goals, policies, and international subsidiary needs. Lead global bank account management including strategic account opening and closing, maintaining signatory lists, KYC compliance, and administration of banking portals. Support capital markets activities, debt/equity issuance, capital structure analysis, and execution of corporate finance stra

About the Team OpenAI’s mission is to ensure that general-purpose artificial intelligence benefits all of humanity. The Business Marketing team contributes to our broader mission of ensuring responsible and widespread adoption of artificial intelligence by developing and executing strategies that drive awareness, engagement, and usage for OpenAI’s products and platform amongst core business audiences. The Strategy & Operations function supports Business Marketing with operating models and cadences; strategic planning; portfolio, resource, and investment management; measurement and organizational learning that empower our teams to move at pace with clarity and confidence. This is a hybrid role, based in San Francisco Bay Area (preferred) or New York City three days a week. About the Role Business Marketing moves quickly, and this role sits close to the work. We’re looking for an analytical, highly collaborative Business Operations Manager who can turn a complex marketing budget into better day-to-day decisions. You will partner with marketing leaders, Strategic Finance, Procurement, Data Science, agencies, and regional teams to plan and pace spend, manage commitments, answer urgent questions, and translate investment data into clear actions. This role is not for someone who prefers back-office operations. You will be embedded in the business, understand what teams are trying to achieve, and help them move faster with confidence. You will run the operating rhythm for budget administration across a global, highly matrixed team: maintaining a trusted view of allocations, POs, contracts, actuals, forecasts, and risks; reconciling inputs across different marketing functions, regions, and shared services; and surfacing tradeoffs for leadership and Strategic Finance. You will also partner with Data Science to better connect spend to outcomes, lead useful ad hoc analysis, and build AI-enabled tools and workflows that take the friction out of budget management and make th

Work Flexibility: Field-based Associate Sales Representative – Injury/Infection Prevention As an Associate Sales Representative, you will play a key role in supporting the sales team by promoting Stryker's Sage products, with a focus on Injury and Infection Prevention solutions, to healthcare providers. You’ll assist with engaging product demonstrations, contribute to managing customer relationships, and provide exceptional support to ensure client satisfaction. Additionally, you’ll participate in training programs, attend industry events, and collaborate with the sales team to help achieve business goals. This position serves as an excellent opportunity to gain valuable experience and advance into a more senior sales role within Stryker. What you will do • Promote Sage Products to nurses/clinicians and appropriate hospital staff while providing excellent customer service and developing customer relationships. • Follow extensive product training, to be able to tailor promotional messages based upon knowledge of the customer, advise on appropriate product selection, answer customer questions about product functionality and distinguish Sage’s products from competitors. • Assist in hospital surveys as well as post-sale implementation and training including ensuring customer adoption and satisfaction. • Focus on customer satisfaction by demonstrating teamwork and empowerment, solving problems through a consultative approach, operating with honesty and integrity and providing a highly responsive and unsurpassed level of customer service. • Assist in preparation and operation of trade shows, conventions and clinical meetings. • Adhere to all facility protocols and pertinent Occupational Safety and Health Administration (OSHA) guidelines when conducting product evaluation. What you need Required:</b

We’re building a world of health around every individual — shaping a more connected, convenient and compassionate health experience. At CVS Health®, you’ll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger – helping to simplify health care one person, one family and one community at a time. Title: Registered Nurse Company: Oak Street Health Role Description: The Center Nurse is a clinical care team member operating within a Value-Based Care model, which prioritizes patient health outcomes and long-term wellness. In this model, the Center Nurse supports the health of patients by utilizing standards, guidelines and pathways for care delivery to prevent complications before they occur. Our Center Nurses drive quality care through clinical assessments, chronic condition management, and collaborating with the care team to reduce avoidable hospitalizations. You will foster an engaging and welcoming environment through effective team communication and delegation, empowering everyone on the team to deliver the best care to our patients. Our Center Nurses report to the Practice Manager. Core Responsibilities: Support patient assessment and prioritization for both walk-in and telephonic triage to ensure patients receive the right level of care and avoid unnecessary hospital visits. Execute protocol-driven chronic condition management. Perform skilled nursing procedures including wound care and medication administration (including vaccines). Provide comprehensive patient and caregiver education regarding chronic conditions and preventative care in person, over the

We’re building a world of health around every individual — shaping a more connected, convenient and compassionate health experience. At CVS Health®, you’ll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger – helping to simplify health care one person, one family and one community at a time. Title: Registered Nurse Company: Oak Street Health Role Description: The Center Nurse is a clinical care team member operating within a Value-Based Care model, which prioritizes patient health outcomes and long-term wellness. In this model, the Center Nurse supports the health of patients by utilizing standards, guidelines and pathways for care delivery to prevent complications before they occur. Our Center Nurses drive quality care through clinical assessments, chronic condition management, and collaborating with the care team to reduce avoidable hospitalizations. You will foster an engaging and welcoming environment through effective team communication and delegation, empowering everyone on the team to deliver the best care to our patients. Our Center Nurses report to the Practice Manager. Core Responsibilities: Support patient assessment and prioritization for both walk-in and telephonic triage to ensure patients receive the right level of care and avoid unnecessary hospital visits. Execute protocol-driven chronic condition management. Perform skilled nursing procedures including wound care and medication administration (including vaccines). Provide comprehensive patient and caregiver education regarding chronic conditions and preventative care in person, over the