Job Summary The Events Specialist supports the planning, coordination, and execution of trade shows, conferences, and events for Phoenix Contact USA Inc., with a primary focus on trade show logistics, exhibitor support services, on-site support, vendor coordination, and post-event follow-up. Responsibilities Assists Events Manager and event stakeholders in the preparation of tradeshows, events, and conferences, from the planning and development stages through execution and post-event wrap-up, with a primary emphasis on tradeshow support. Coordinates tradeshow logistics, including exhibitor service orders, venue and vendor services communication, shipping and material coordination, pre-and post-event logistics, transportation, on-site event staffing, and other related tasks Assesses and tracks payments, ensures payment due dates are met, processes invoices, and prepares expense reporting Arranges hotel, transportation, and group dinners; completes registration for event staff, and prepares name badges and event credentials, and other attendee or booth staff logistics. Assists with event space planning, creation of floor plan, and booth inventory management Effective collaboration with event team members and stakeholders, adapts to changing priorities and new challenges. Other duties and special project work as assigned by the Director of Integrated Marketing and Communications Qualifications Professional degree in Events Management or equivalent professional experience 3 – 5 years of experience in supporting tradeshow, conference, or event execution, preferably in a corporate, B2B environment Ability to manage tactical and logistical aspects of tradeshow and event planning, including exhibitor services, booth set-up, vendor coordination, staff logistics, deadlines, and on-site support Proficient in MS365 software, space planning software, and event portal/registration software, exhibitor portals, and related tradeshow or event management systems. Cvent experience pre
