Office Operations Associate Jobs

About the Team OpenAI’s mission is to ensure that general-purpose artificial intelligence benefits all of humanity. The Business Marketing team contributes to our broader mission of ensuring responsible and widespread adoption of artificial intelligence by developing and executing strategies that drive awareness, engagement, and usage for OpenAI’s products and platform amongst core business audiences. The Strategy & Operations function supports Business Marketing with operating models and cadences; strategic planning; portfolio, resource, and investment management; measurement and organizational learning that empower our teams to move at pace with clarity and confidence. This is a hybrid role, based in San Francisco Bay Area (preferred) or New York City three days a week. About the Role Business Marketing moves quickly, and this role sits close to the work. We’re looking for an analytical, highly collaborative Business Operations Manager who can turn a complex marketing budget into better day-to-day decisions. You will partner with marketing leaders, Strategic Finance, Procurement, Data Science, agencies, and regional teams to plan and pace spend, manage commitments, answer urgent questions, and translate investment data into clear actions. This role is not for someone who prefers back-office operations. You will be embedded in the business, understand what teams are trying to achieve, and help them move faster with confidence. You will run the operating rhythm for budget administration across a global, highly matrixed team: maintaining a trusted view of allocations, POs, contracts, actuals, forecasts, and risks; reconciling inputs across different marketing functions, regions, and shared services; and surfacing tradeoffs for leadership and Strategic Finance. You will also partner with Data Science to better connect spend to outcomes, lead useful ad hoc analysis, and build AI-enabled tools and workflows that take the friction out of budget management and make th

Hiring for Operations Executive (Lucknow) About the Role: The company is a fast-growing legal startup based in Lucknow, and are looking for a proactive Operations Executive (Female) to join the core team. If you are organized, quick on your feet, and enjoy a dynamic work environment, this is for you! What You’ll Do: Manage day-to-day office operations and documentation. Handle data entry, filing, and basic legal correspondence. Coordinate with the legal team to ensure smooth workflow. Maintain high accuracy in typing and record-keeping. What We’re Looking For: Education: Graduate in any stream. Skills: Strong computer knowledge (MS Office is a must) and excellent typing speed. Mindset: "Good thinking ability" someone who can solve problems independently. Communication: Clear and professional. The Details: Location: Indiranagar,Lucknow (On-site) Salary: 12,000 15,000 per month

About Ramp Ramp is building the smart infrastructure for finance teams, embedded in the transaction flow of every dollar a business spends. We automate how over $200B in annualized spend flows in and out of 70,000+ companies: authorizing payments, flagging risk, categorizing spend, and closing books. The problems are high-stakes, data-dense, and unforgiving. We hire people with high agency and high urgency. We look for slope over intercept. We care less about where you trained and more about what you’ve built. At Ramp, everyone is a builder who owns problems end to end and makes consequential decisions that shape the outcome. The median Ramp customer saves 5% and grows revenue 16% in their first year – far in excess of businesses operating without Ramp. We believe every ambitious company deserves the same. If you want to build systems that directly shape how companies move and manage billions, Ramp is the place to do it. About the Role This is a hands-on, on-site role for someone who takes pride in keeping an office running smoothly every single day. As Office Coordinator, you'll be the day-to-day operator who makes sure the space works, vendors are managed, deliveries land, meals are set up, supplies are stocked, and the office looks and feels welcoming and organized. You'll be the person that keeps the gears turning, and the one the Workplace team turns to when something needs to get done on the ground. This role partners closely with Facilities, IT, Security, and the broader Workplace team, and provides backup support to reception and front-of-house as needed. What You’ll Do Own day-to-day vendor relationships with on-site partners including regular check-ins and daily coordination with kitchen, cleaning, and security teams Coordinate daily office operations, including security, food deliveries, breakfast/lunch/dinner setup, and backup reception/VIP guest support as needed Manage office ordering and inventory including supplies, kitchen stock, printer needs, and

Airbnb was born in 2007 when two hosts welcomed three guests to their San Francisco home, and has since grown to over 5 million hosts who have welcomed over 2 billion guest arrivals in almost every country across the globe. Every day, hosts offer unique stays and experiences that make it possible for guests to connect with communities in a more authentic way. The Community you will join: The Office Manager plays a critical role in delivering a seamless and welcoming office experience by coordinating daily office operations, supporting local leaders and employees, and ensuring the office is prepared to enable great work, connection, and gathering. This role partners closely with the country manager and several teams to ensure the office remains an effective, connected, and highly functional workplace. This role serves as a key coordinator across many teams including: Workplace Operations, vendors, Gathering, Security, IT, Office of the CEO, Mission Control and Employee Experience. The Office Manager helps ensure the office is consistently ready to welcome employees, leaders, guests, and visitors while supporting the experiences that bring Airbnb's culture to life. This role combines strong operational execution, hospitality, organization, and administrative coordination to create an environment where employees feel supported and connected. This role reports to the Country Manager and has dotted line accountability to the Regional Workplace Operations and Gathering Teams and will join team meetings. The Difference You Will Make: As an Office Manager, you help bring Airbnb's culture to life through exceptional

Airbnb was born in 2007 when two hosts welcomed three guests to their San Francisco home, and has since grown to over 5 million hosts who have welcomed over 2 billion guest arrivals in almost every country across the globe. Every day, hosts offer unique stays and experiences that make it possible for guests to connect with communities in a more authentic way. The Community You Will Join: The Employee Experience team exists to help Airbnb become the company that it needs to be. The Regional Workplace Operations Manager sits at the intersection of workplace experience, events, and gathering & culture. This role is responsible for bringing our brand to life by creating an intentional, welcoming, and high-functioning office experience that enables employees, leaders, and guests to feel connected, productive, and inspired. Just like our hosts can offer differentiated experiences to our guests, our Regional Workplace Operations Manager exemplifies those aspirational expectations. This role serves as the connective tissue across office operations, hospitality, employee engagement, and local community experience. They partner closely with cross-functional stakeholders including Talent, IT, Security, Communications, Executive Support, and local leaders to ensure each office reflects Airbnb’s culture and values in a meaningful and scalable way. They integrate platform hosts in the day to day office experience spotlighting service and experience hosts as appropriate. The Difference You Will Make: As the Regional Workplace Operations Manager, you are the primary steward of the employee and guest experience within your office. You create a hospitality-forward environment where people feel welcomed, supported, and connected to Airbnb and each other. You will oversee the daily office experience while also leading local gathering and engagement efforts that strengthen culture and community. You will direct and coordinate embedded vendors and operational partners to

URGENT HIRING Back Office Executive Dalhousie, Kolkata Recruitment Partner: IDEAL CAREER ZONE A reputed company is urgently hiring a Back Office Executive (Male) for its office in Dalhousie, High Court Area, Kolkata. Location: Dalhousie, High Court Area Preferred Candidate: Male Salary: 20,000 25,000 per month Eligibility Criteria Graduate preferred Proficient in MS Office, especially Excel & Advanced Excel Handle day-to-day back office operations and documentation Maintain records, prepare reports, and coordinate with internal teams Good communication, organizational, and multitasking skills Sincere, disciplined, responsible, and willing to work beyond office hours or on holidays whenever required Interested candidates can send their updated CV to IDEAL CAREER ZONE or visit our office for registration and interview assistance. HR Contact: 9231799122 Call Timing: 10:00 AM 8:00 PM Visit Timing: 12:00 PM 7:00 PM (Monday to Saturday) #Hiring #BackOfficeExecutive #BackOfficeJobs #ExcelJobs #AdvancedExcel #MSOffice #KolkataJobs #Dalhousie #HighCourt #OfficeJobs #ImmediateHiring #IdealCareerZone Here's a professional 2 3 minute YouTube/Facebook recruitment voice script for the Back Office Executive vacancy. ️ VOICE SCRIPT Back Office Executive Hiring IDEAL CAREER ZONE Hello everyone! Welcome to another latest job update from IDEAL CAREER ZONE, your trusted recruitment partner for private sector jobs across Kolkata and PAN India. Today, we have an excellent opportunity for candidates looking to build their career in office administration and back office operations. A reputed company is urgently hiring a Back Office Executive for its office located in Dalhousie, High Court Area, Kolkata. Let's look at the job details. Position: Back Office Executive Preferred Candidate: Male Job Location: Dalhousie, High Court Area, Kolkata Salary: 20,000 to 25,000 per month. If you are organized, responsible, and comfortable working with office documentation and computer applications, this

We’re looking for an enthu HR Intern to join the People team at Bolna.ai . This is a hands-on opportunity for someone who wants to learn how People Operations works in a fast-growing startup - from supporting employees to helping run day-to-day HR and office operations. What you’ll do Support employee onboarding, documentation, and HR operations . Maintain employee records and ensure HR data stays accurate and organised. Support employee queries and coordinate with internal teams and vendors. Facilitate office operations, events, employee engagement activities, and day-to-day administrative tasks effectively. Coordinate with employees and external vendors to ensure smooth execution of HR and office requirements. Support the People team with day-to-day operational requirements as the organisation scales. Who we’re looking for 0–1 year of experience in HR, People Operations, or a related internship. Prior HR internship experience is a plus. Strong communication and organisational skills. Detail-oriented and comfortable handling multiple tasks. Proactive, dependable, and willing to take ownership. Comfortable working in a fast-paced startup environment . Someone who genuinely enjoys working with people and wants to build a career in HR. Why this role? You’ll get hands-on exposure to People Operations, employee experience, office operations, and HR processes while working closely with a growing team. Learn fast. Take ownership. Work with great people. Location: Udyog Vihar 3, Gurugram Working Days: Monday–Friday

Replit is the agentic software creation platform that enables anyone to build applications using natural language. With millions of users worldwide, Replit is democratizing software development by removing traditional barriers to application creation. Role Overview Replit is looking for an experienced Workplace Experience Manager who thrives in fast-paced, high-growth environments and is passionate about creating exceptional workplace experiences. You’ll be the heartbeat of our office operations—managing day-to-day facilities needs, coordinating vendors and landlords, owning events and F&B programs, and leading office planning and moves as we scale. This role is both strategic and hands-on. You will build processes where there are none, improve those that exist, and ensure our physical workspace reflects the speed, creativity, and ambition of Replit. You will manage multiple office events throughout the year from start to finish. You will also support the needs of smaller regional locations to ensure that all our Replit team members have a great experience. What You’ll Do Oversee daily office operations, ensuring a clean, safe, and productive environment for all employees and visitors. Serve as the primary point of contact for building management and landlords; manage communication, access, maintenance requests, and building compliance. Develop and maintain workplace policies, procedures, and documentation. Partner with internal stakeholders (People, Sales, Leadership) to plan and execute year round in-office events, such as team offsites, community meetups, celebrations, all-hands, and external guest visits. Manage event logistics including space planning, A/V coordination, catering, and vendor oversight. Oversee daily Food & Beverage operations including snacks, beverages, catered meals, and special event catering. Evaluate usage patterns, manage budgets, and optimize programs for employee satisfaction and efficiency. Support workspace planning, including

At Affirm, we exist for the moments that matter—giving people a clear, predictable way to pay over time, with no hidden fees, no surprises, and no tradeoffs on what matters most. About the People team The People team helps Affirmers cultivate a high-performing, inclusive organization. We focus on three core areas: attracting talent aligned to our mission, enabling growth through people and team development, and retaining employees through thoughtful experiences and rewards. We develop Affirm’s people programs and systems to create a workplace where all employees can thrive and contribute meaningfully. By investing in our people, we create a long-term advantage for the business. About the Role Affirm’s Workplace team is seeking an experienced Workplace Specialist II to oversee the day-to-day operations of our San Francisco headquarters. This role will focus on delivering exceptional workplace experiences that support connection, productivity, and flexibility in a remote-first environment. We are looking for someone with a hospitality mindset, great operational skills, an upbeat and approachable demeanor, and a willingness to cultivate the best employee experience for all Affirmers. This role is based out of our San Francisco HQ office and reports to the Workplace Manager. What You'll Do Own day-to-day workplace operations for our San Francisco headquarters, including janitorial services, HVAC coordination, repairs and maintenance, office supplies, the snack and beverage program, and in-office events. Serve as the primary on-site contact for building management, reporting and tracking service requests, coordinating access and maintenance activity, and driving issues through timely resolution. Manage relationships with local workplace vendors, monitor service quality and performance, address gaps, and help ensure services are delivered efficiently and within scope. Respond to and resolve local Workplace Support Portal requests, keeping employees informed and identifyin

We are looking for a proactive and detail-oriented admin executive to provide administrative and secretarial support to senior management while ensuring smooth day-to-day office operations. The ideal candidate should possess strong organizational, communication, and documentation skills. Basic knowledge of EXIM documentation is preferred but not mandatory. Key Responsibilities • Provide administrative and secretarial support to senior management. • Manage calendars, meetings, appointments, and correspondence. • Prepare reports, presentations, and official documents. • Maintain physical and digital records. • Coordinate with internal teams and external stakeholders. • Assist with EXIM documentation, where applicable. • Ensure confidentiality and support daily office operations. Qualifications & Skills • Bachelor's degree in commerce, business administration, or a related field. • 0 2 years of experience in administration, secretarial, or office support roles (freshers can also apply). • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). • Strong communication, organizational, and multitasking skills. • Good documentation and record management abilities. • Professional attitude with attention to detail and the ability to work independently.

Proactively engage in labour relations management, ensuring adherence Adani Group IR policies. Responsible for efficiently managing time office operations. Integral to this role is the disciplinary action, implementation of statutory compliances, and administration as well as resolution of disputes. Source: Adani Group | Job ID: 45146

Location: North Kolkata Industry: Air Compressor Manufacturing Company: AIR SOLUTION (Authorized Channel Partner of Air Compressor Manufacturer) AIR SOLUTION is a growing industrial solutions company engaged in the sales and service of air compressor systems. The organization is currently looking for a dedicated and enthusiastic Sales Co-Ordinator to join its Kolkata office. Position: Sales Co-Ordinator Gender: Female Only Job Location: Kolkata Office Qualification: Higher Secondary (Minimum) / Graduate Experience: Freshers & Candidates with 6 Months Experience Can Apply Salary: 8,000 10,000 Per Month Required Skills: MS Word MS Excel Basic Computer Knowledge Good Communication Skills Data Management & Coordination Skills Key Responsibilities: • Maintain and update client databases accurately • Coordinate with clients regarding quotations, orders, and order closures • Maintain official stock records and inventory data • Handle and update company databases and documentation • Support office operations and sales coordination activities • Prepare reports and maintain records using MS Excel and MS Word • Ensure proper communication between clients and internal departments Desired Candidate Profile: • Good communication and interpersonal skills • Organized and detail-oriented • Ability to handle office documentation efficiently • Quick learner with a positive attitude • Basic knowledge of office administration Why Join Us? Freshers Welcome Professional Work Environment Opportunity to Learn Industrial Sales Operations Career Growth Opportunities Stable Office-Based Job Apply Now 9231799122 8777211016 9331205133 IDEAL CAREER ZONE 128/12A, Bidhan Sarani, Near Shyambazar Metro Gate No. 1, Gandhi Market, Behind Sajjaa Dhaam Bed Sheet Showroom, Kolkata 700004 Interested candidates may call directly or send their updated resume immediately. #SalesCoordinator #FemaleJobs #OfficeJobs #FreshersJobs #KolkataJobs #NorthKolkataJobs #BackOfficeJobs #CoordinatorJobs #HiringNow #AirComp

1. Sales & Business Development Generate new business from corporate clients, SMEs, e-commerce sellers, educational institutions, hospitals, and local businesses. Identify prospective customers through cold calling, field visits, networking, and referrals. Meet monthly and quarterly sales targets. Promote DTDC's domestic, international, express, e-commerce, and logistics services. 2. Office Administration Manage daily office operations. Handle customer bookings and shipment processing. Prepare invoices, receipts, and daily cash reports. Maintain office records and documentation. Coordinate with delivery staff and operations team. 3. Operations Support Coordinate pickup requests. Track shipments and provide updates to customers. Resolve delivery exceptions by coordinating with DTDC hubs and branches.

Job Overview The Head of Workplace and Employee Experience is responsible for creating an engaging, effective and inspiring workplace experience for our employees in Vilnius. The role combines workplace strategy, employee experience, culture and cross-functional leadership, partnering closely with senior leaders and key corporate functions to ensure our people and workplace environment support the company's goals. Reports to General Manager, Wargaming Vilnius What will you do? Lead and drive workplace and employee experience initiatives across our locations, from concept to execution. Ensure smooth, efficient, and high-quality day-to-day workplace operations. Create an engaging, welcoming, and productive workplace environment that reflects our culture and supports our people. Own and manage the workplace budget, ensuring effective allocation of resources and cost efficiency. Lead complex workplace projects, managing multiple stakeholders, priorities, timelines, and challenges. Oversee relationships with landlords, suppliers, service providers, and other external partners. Ensure workplace operations comply with relevant health & safety, building, waste management, and other regulatory requirements. Identify opportunities to improve workplace services, processes, and employee experience, taking a proactive and forward-looking approach. Partner closely with People, Finance, IT, Legal, and other teams to deliver effective workplace solutions. What are we looking for? Proven experience leading workplace, facilities, office operations, employee experience, or a similar function in an international environment. Strong project and operational management skills, with the ability to get things done and navigate complex challenges. Excellent communication and stakeholder management skills, with the ability to build strong relationships across different teams and levels. Hands-on, proactive approach - you are comfortable getting into the details when needed while keeping t

We're looking for someone to join the Datadog Procurement team and help expand the Strategic Sourcing group. Make an impact by being a trusted subject matter expert in several buying categories and continuing to prove the value that Strategic Sourcing brings to the organization. At Datadog, we place value in our office culture - the relationships and collaboration it builds and the creativity it brings to the table. We operate as a hybrid workplace to ensure our Datadogs can create a work-life harmony that best fits them. What You'll Do: Lead strategic sourcing for enterprise SaaS and IT categories - owning net-new purchases and complex, high-spend renewals through a documented, collaborative evaluation process, with action plans built well ahead of renewal dates. Own software license and subscription strategy, right-sizing entitlements, minimizing shelfware, and replacing last-minute buying with forward-looking renewal and demand planning. Lead the IT hardware procurement team responsible for purchasing, sourcing, and replenishment (laptops, peripherals, networking, office AV), balancing demand with headcount and multi-region growth while leveraging OEM/distributor relationships and buying scale. Lead the transformation of IT Procurement (hardware and SaaS licenses) from transactional to strategic - standardizing processes, introducing supplier-management discipline, and establishing operational metrics and KPIs. Develop strong, trusted relationships with stakeholders and collaborate on strategizing the purchase plan, negotiating pricing and other business terms with vendors on net-new purchases and complex, high-spend renewals, partnering cross-functionally with Procurement Operations, Legal, Security, IT, and Office Operations to ensure compliant, scalable execution. Create pricing models based on vendor proposals to quantify various buying scenarios related to our future growth and current demand Manage and develop a direct report, with