Operations Coordinator Jobs

About The Team: To help achieve our mission, we are looking for a Recruiting Coordinator to join our team. AI is rapidly changing the world, and Scale is growing to meet that rapid demand. Recruiting Coordinators who join today will help schedule and coordinate interviews, provide exceptional candidate experience, and help develop strategies that will scale alongside the new challenges we’re facing. Many of our greatest challenges are yet to be solved, and we're looking to hire a Recruiting Coordinator who is excited to tackle them. About the Role: We are looking for a talented Recruiting Coordinator on a 6 Month Contract (with possibility of extension or conversion given further business need). This is a hybrid role (3 days per week in office) based in our San Francisco or New York City office to join our team and participate in the hiring process from beginning to end. You’ll be directly working with our hiring partners, recruiters and candidates to create a personal and creative recruiting experience! You will: Schedule, coordinate, and confirm candidate interviews, handling cancellations and reschedules promptly across multiple time zones Collaborate and communicate effectively with recruiters, hiring managers, and business leaders to ensure smooth interview processes Create a welcoming and high-touch candidate experience for both virtual and in-person interviews Support Recruiting Operations on initiatives related to improving coordination workflows, candidate experience and interviewer experience Ideally you have: 1-2 years of relevant experience; scheduling high volume (100+ interview events a week) and tech industry experience are a plus Familiarity with Greenhouse, ModernLoop, or similar ATS/scheduling tools A highly organized and process-driven approach to work, ensuring SLAs are met and work is completed efficiently and accurately A curious and proactive mindset, leveraging AI tools and technology to identify opportunities for process improve

Instawork is on a mission to create meaningful economic opportunities for skilled hourly professionals in communities around the globe. Our AI-powered labor marketplace helps local businesses scale, and enables global technology companies to push the frontiers of robotics and AI. Backed by world-class investors like Benchmark, Spark Capital, Craft Ventures, Greylock, Y Combinator, and others, we’re looking for exceptional talent to reimagine the way the world works. Instawork is on a mission to create meaningful economic opportunities for skilled hourly professionals in communities around the globe. Our AI-powered labor marketplace helps local businesses scale, and enables global technology companies to push the frontiers of robotics and AI. Backed by world-class investors like Benchmark, Spark Capital, Craft Ventures, Greylock, Y Combinator, and others, we're looking for exceptional talent to reimagine the way the world works. Role Overview An Internal Coordinator (IC) owns the day-to-day running of field data collection for a single region. Each IC leads a team of Field Officers (FOs) who carry recording rigs(hardware) into partner businesses, set them up correctly, and capture high-quality task recordings. The IC is the operational nerve center of the region: planning the day's pipeline, keeping FOs productive in the field, solving problems live, ensuring recording quality and diversity rules are met, tracking inventory (rigs and SD cards) in and out, and reporting hours planned vs. achieved with clear loss reasons at end of day. This role is mainly about live coordination, field problem-solving, quality control, and disciplined reporting. Who Are Field Officers (FOs)? People working on the ground, out in the field They collect rigs from inventory, travel to assigned businesses, and record short videos of real commercial/household tasks They are responsible for correct setup, on-site recording, and returning rigs and SD cards They have clear daily and overall hou

Secure Every Identity, from AI to Human Identity is the key to unlocking the potential of AI. Okta secures AI by building the trusted, neutral infrastructure that enables organizations to safely embrace this new era. This work requires a relentless drive to solve complex challenges with real-world stakes. We are looking for builders and owners who operate with speed and urgency and execute with excellence. This is an opportunity to do career-defining work. We're all in on this mission. If you are too, let's talk. Support end-to-end upstream P2P activities from Scout through PO closure , ensuring accurate, timely, and compliant procurement execution. Key Responsibilities Manage PR/PO creation, revision, and closure in Coupa. Support NDA, MSA, SOW/Order Form creation, documentation, and DocuSign execution. Validate supplier, pricing, payment terms, dates, commodity, billing strings, and supporting documentation. Coordinate with Sourcing, Category, Legal, Security, Business Users, and AP to resolve P2P issues and bottlenecks. Support supplier onboarding and respond to stakeholder/supplier queries. Monitor procurement milestones, follow up on pending approvals, and ensure timely completion. Support low-dollar sourcing/procurement activities and Category Procurement as needed. Maintain accurate Scout, Coupa, and contract records, including PO/contract renewal and closure information. Identify process/system improvement opportunities and support P2P transformation initiatives. Ensure compliance with procurement SOPs, controls, and SLA/OLA requirements. Requirements Experience in Procurement, Sourcing, or P2P operations. Strong Coupa and procurement process knowledge; Scout/DocuSign experience preferred. Strong attention to detail, financial acumen, and problem-solving skills. Excellent stakeholder communication and collaboration skills. Ability to work in a fast-paced, global environment and support extended/graveyard shifts. 2-3 Years of AP or Procurement experienc

About the Team OpenAI’s mission is to ensure that artificial general intelligence benefits all of humanity. Hiring the right people — especially at the executive level — is one of the most important ways we pursue this mission. We’re seeking a Recruiting Coordinator to join our team, focusing on the logistics and coordination of recruiting efforts for the Recruiting organization. This role will involve close collaboration with recruiters, sourcers, interviewers and hiring managers, ensuring operational excellence and a standout candidate experience. You will primarily be responsible for scheduling interviews, managing the logistics of onsite interviews, streamlining processes, and scaling programs. This role is a non-exempt, hourly position based on a 40-hour work week with potential for overtime earnings. About the Role As a Recruiting Coordinator, you will: Take ownership of the scheduling process, end to end, for evergreen and opportunistic hiring needs. Act as a partner for recruiting ops problems and help us find solutions through a mix of data, tools, and collaboration. Greet candidates onsite in the office to provide a welcoming interview experience. Be the primary scheduling and interview planner for various Recruiters and Hiring Managers across the Robotics team. Use our tools like Ashby, Guide, ChatGPT, G-Suite, and others to uphold a timely and positive hiring experience and process. Have the ability to problem solve and adapt to an ever-changing environment while maintaining confidentiality and discretion. Manage clear, concise, timely, and professional communication with candidates and hiring partners in written and verbal form. Handle candidate reimbursement & travel (domestic and international). Work with our Executive Operations team to support and improve candidate experience and management of senior and executive level candidates. Qualifications: 5+ years of recruiting coordination experience, including experience scaling processes and driving

At Snowflake, we are powering the era of the agentic enterprise. To usher in this new era, we seek AI-native thinkers across every function who are energized by the opportunity to reinvent how they work. You don’t just use tools; you possess an innate curiosity, treating AI as a high-trust collaborator that is core to how you solve problems and accelerate your impact. We look for low-ego individuals who thrive in dynamic and fast-moving environments and move with an experimental mindset — who rapidly test emerging capabilities to discover simpler, more powerful ways to deliver results. At Snowflake, your role isn't just to execute a function, but to help redefine the future of how work gets done. ABOUT GLOBAL WORKPLACE The Global Workplace Team’s mission is to create an environment for our high-performing teams that allows them to realize their true potential. An environment that promotes speed of information exchange and ideas. A sustainable environment that aligns with our environmental values and leadership. We’re disruptors and innovators, driven to provide a truly outstanding workplace environment, programs, and services. THE ROLE Snowflake (onsite) Bellevue is looking for an adaptable, proactive, and diligent Workplace coordinator. You will be a thorough self-starter who will develop outstanding customer service & organizational skills, and who is diligent and attention to detail. Be solution-oriented, deal with ambiguity, rapid changes in priorities, and short deadlines, and have the ability to coordinate. Reporting to the Workplace Operations Manager you will perform a variety of office support functions and duties. WHAT YOU'LL DO: Provide a welcoming first impression to visitors, guests, vendors, and staff. Act as a helpful resource for internal staff, assisting with general workplace inquiries, meeting room bookings, and office event support. Take genuine care and responsibility for the entire workplace. You are responsible for keeping the office maint

About Ramp Ramp is building the smart infrastructure for finance teams, embedded in the transaction flow of every dollar a business spends. We automate how over $200B in annualized spend flows in and out of 70,000+ companies: authorizing payments, flagging risk, categorizing spend, and closing books. The problems are high-stakes, data-dense, and unforgiving. We hire people with high agency and high urgency. We look for slope over intercept. We care less about where you trained and more about what you’ve built. At Ramp, everyone is a builder who owns problems end to end and makes consequential decisions that shape the outcome. The median Ramp customer saves 5% and grows revenue 16% in their first year – far in excess of businesses operating without Ramp. We believe every ambitious company deserves the same. If you want to build systems that directly shape how companies move and manage billions, Ramp is the place to do it. About the Role This is a hands-on, on-site role for someone who takes pride in keeping an office running smoothly every single day. As Office Coordinator, you'll be the day-to-day operator who makes sure the space works, vendors are managed, deliveries land, meals are set up, supplies are stocked, and the office looks and feels welcoming and organized. You'll be the person that keeps the gears turning, and the one the Workplace team turns to when something needs to get done on the ground. This role partners closely with Facilities, IT, Security, and the broader Workplace team, and provides backup support to reception and front-of-house as needed. What You’ll Do Own day-to-day vendor relationships with on-site partners including regular check-ins and daily coordination with kitchen, cleaning, and security teams Coordinate daily office operations, including security, food deliveries, breakfast/lunch/dinner setup, and backup reception/VIP guest support as needed Manage office ordering and inventory including supplies, kitchen stock, printer needs, and

MongoDB is seeking a Senior Workplace Coordinator to support the Austin office and help create a workplace experience that is welcoming, productive, and energizing for employees and visitors alike. This role is ideal for someone who enjoys being the go-to person, thrives in a fast-moving environment, and takes pride in bringing people together. While this is a broad workplace coordination role, event planning and execution will be a major focus. You will help shape a vibrant office culture by leading workplace-supported events and experiences while also supporting the day-to-day operations that keep the office running smoothly. No two days are the same. One day, you may be planning an office-wide celebration, coordinating vendors, and managing event logistics. Next, you may be responding to employee requests, reviewing space setups, supporting visitors, or partnering with local teams to ensure the office is operating at a high standard. If you are organized, proactive, service-minded, and excited by both hospitality and operations, this could be a great fit. Responsibilities Lead the planning and execution of workplace-supported events, activations, and office experiences, bringing a Think Big, Go Far mindset to programming that strengthens culture and connection Partner with Employee Experience, Recruiting, Executive Assistants, ERGs, Site Leadership, and other cross-functional teams to Build Together and deliver thoughtful programming Manage event logistics from concept through execution, including vendor coordination, catering, timelines, communications, room setup, onsite support, and follow-up Make it Matter by delivering events that are elevated, organized, purposeful, and aligned with the employee experience goals, budgets and local flare of the Austin office Own What You Do by helping ensure the office is operated and maintained in a safe, professional, organized, clean, and efficient manner Manage the front-of-house experience by greeting employees, visitor

Our vision is to transform how the world uses information to enrich life for all . Micron Technology is a world leader in innovating memory and storage solutions that accelerate the transformation of information into intelligence, inspiring the world to learn, communicate and advance faster than ever. Micron is seeking a Facilities Water Services UPW and Wastewater Coordinator to support wafer manufacturing by coordinating daily work, maintenance, vendors, contractors, and projects for ultrapure water, process water, reclaim, and wastewater systems. This role partners with Operations, Engineering, Maintenance, Construction, Procurement, EHS, vendors, and leadership to plan, implement, document, and align work with production needs. Success requires strong organization, technical understanding, communication, attention to detail, and the ability to lead priorities across operations, maintenance, projects, and production schedules. Ideal candidates are proficient with SAP or other CMMS tools, Microsoft Office, trackers, dashboards, drawings, and documentation systems. They coordinate schedules, track action items, communicate status, support scope development, identify gaps, and improve safety, reliability, documentation, cost control, and execution quality. This role helps maintain critical facility systems while demonstrating Micron’s core values of People, Innovation, Tenacity, Collaboration, and Customer Focus. Responsibilities: Coo

POSITION SUMMARY: The Natera Test Coordinator plays a vital role in ensuring a seamless testing experience for patients. This position is responsible for scheduling and determining the most effective method for blood collection, preparing specimens for laboratory testing, and managing all necessary paperwork to ensure compliance. In this role, you will work closely with customers and the sales team to facilitate an efficient ordering process and timely reporting of results. The ideal candidate thrives in an independent work environment, excels at multitasking, and demonstrates strong critical thinking skills to resolve issues promptly. This is a clinic based position in ( Austin, TX ) Job offer is contingent upon pre-employment requirements for the assigned clinic. PRIMARY RESPONSIBILITIES PHLEBOTOMY SERVICES: Perform venipunctures to obtain blood specimens with precision and care. Verify patient identity and test requisitions, ensuring accuracy by cross-referencing EMR records and resolving discrepancies. Maintain specimen integrity by following aseptic techniques, department protocols, and isolation procedures. Accurately track collected specimens by documenting initials, date, and collection time, while maintaining daily collection logs. PATIENT CARE COORDINATION: Oversee and coordinate patient care services to ensure efficient and high-quality healthcare delivery. Manage administrative tasks, including accessing patient records, scheduling appointments, and aligning blood draw times with clinic requirements. Collaborate with Field Sales and internal operations teams to provide patient support and ensure continuity of care. Develop and maintain strong patient relationships to encourage ongoing testing and adherence to recommended care plans. ADMINISTRATIVE AND OPERATIONAL MANAGEMENT: Act as the primary liaison for accounts and Sales, documenting all interactions,

We’re building a world of health around every individual — shaping a more connected, convenient and compassionate health experience. At CVS Health®, you’ll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger – helping to simplify health care one person, one family and one community at a time. Position Summary The Inventory Control Coordinator is responsible for the tasks associated with the management of inventory while maintaining the Pharmacy in a clean, orderly, and professional manner. Duties & Responsibilities: • Purchasing and receiving of inventory, tracking and reconciliation of inventory balances, replenishment tasks, put away, cycle counting, return product management, B/O and Days’ Supply monitoring and selection of product and supplies under the direction of the supervisor. • Managing returned goods according to standard operating procedures while also monitoring product trends and shortages to ensure proper inventory levels are maintained. • Ensure pharmacy pick stations are properly stocked with medication and supplies. • Assist in maintaining dispensing and back stock refrigerators in a well organized manner. • Provide Operations Assistants with adequate packing supplies and ensure pack stations are stocked appropriately. • Monitor and pull short dated or expired product from active inventory. • Filing inventory and SOX documentation. • Assists with other duties as assigned and/or any other tasks as assigned by Leadership. This position could be physically demanding. Must be able to sit, stand, pull, push, reach, stretch, walk and be physical for multiple hours of the day. Required Qualifications

Work Flexibility: Onsite Schedule: Mon – Fri 6:00am - 2:30pm, OT as needed What you will do: As a Senior Materials Inventory Coordinator, you will be responsible for material coordination and inventory control across production, quality, and logistics to ensure accurate records, timely material availability, and efficient material flow. This role focuses on executing established processes, identifying improvement opportunities, upholding quality and safety standards, and collaborating with cross-functional teams to support daily operations. Coordinate and optimize the flow of raw materials, components, and finished goods to ensure uninterrupted production and efficient inventory movement. Own inventory accuracy within ERP/WMS systems, performing complex transactions, cycle counts, and detailed discrepancy investigations. Collaborate cross-functionally with production, quality, planning, and logistics to ensure timely material availability and accurate staging for work orders. Serve as a subject matter expert and escalation point for complex material and inventory issues, driving root cause analysis and resolution. Execute and validate advanced inventory processes, including receipts, transfers, adjustments, and work order transactions, ensuring compliance with established controls. Drive continuous improvement efforts to enhance inventory accuracy, streamline material flow, and improve operational efficiency. Ensure compliance with material identification, labeling, and traceability requirements, supporting audit readiness and regulatory standards. Lead by example in maintaining a safe, organized work environment while supporting audits, physical inventories, and best practice adoption. What you need:

ABOUT KHAN ACADEMY Khan Academy is a fast-paced, nonprofit startup on a mission to provide a free, world-class education for anyone, anywhere. We already reach millions of students every month and are growing rapidly. We’re building a library of world-class instructional and practice resources that empowers learners. Whether they’re studying matrices, mitosis, or multivariable calculus, we want to offer students the resources to realize that they can learn anything. ABOUT KHAN ACADEMY INDIA Khan Academy India aims to deliver a world class user experience to learners in India that is locally relevant and is enabled by a strong on-the-ground team and operations. Our learning system is mastery based, which allows students to master key concepts at a pace that’s right for them before moving on to more challenging content. From serving under 500,000 learners in 2016, we are now serving almost 4 million learners a month across our websites, apps and youtube channels. These learners include both independent learners accessing us at home and teacher directed learners in schools. Our focus is to reach the underserved by making our content accessible in local languages. Khan Academy is already available in Hindi, Hinglish, Kannada, Gujarati, Tamil, Marathi and Punjabi. ABOUT THE ROLE The Partner Operations and Support team at Khan Academy India sits at the intersection of various state teams, constantly receiving a wealth of valuable, on-the-ground information, ranging from local best practices to powerful testimonials from students, teachers, principals, and government officials. Currently, much of this qualitative data sits with the respective state program teams, and we risk losing these valuable insights over time. We are looking for a Program Documentation and Learning Coordinator to streamline our knowledge management. In this role, you will act as our internal knowledge hub, synthesizing qualitative insights into structured, easily accessible re

Why join us Brex is the intelligent finance platform that enables companies to spend smarter and move faster in more than 200 markets. By combining global corporate cards and banking with intuitive spend management, bill pay, and travel software, Brex enables founders and finance teams to accelerate operations, gain real-time visibility, and control spend effortlessly. Brex’s AI-native automation and world-class service eliminate manual expense and accounting tasks for customers so they can focus on what matters most. Tens of thousands of the world's best companies run on Brex, including DoorDash, Coinbase, Robinhood, Zoom, Plaid, Reddit, and SeatGeek. Working at Brex allows you to push your limits, challenge the status quo, and collaborate with some of the brightest minds in the industry. We’re committed to building a diverse team and inclusive culture and believe your potential should only be limited by how big you can dream. We make this a reality by empowering you with the tools, resources, and support you need to grow your career. Recruiting at Brex Recruiting is where every career at Brex begins. We’re the first point of connection for future builders and leaders, helping candidates see what’s possible. We partner with leaders across the company to find exceptional talent and build high-performing teams. We move quickly, think strategically, and take pride in creating a thoughtful, welcoming candidate experience from the very first contact. We don’t just fill roles, we shape the culture at Brex, finding the next generation of builders and leaders. What you’ll do You’ll join a team that cares deeply about people, precision, and impact. In this role, you’ll help bring exceptional leaders to Brex and see firsthand how hiring shapes our company’s future. You’ll grow your skills in recruiting, build trusted relationships with senior leaders, and be part of a collaborative, fast-moving team that values good judgment, curiosity, and continuous learning. Where you’ll

About us Graphcore is one of the world’s leading innovators in Artificial Intelligence compute. It is developing hardware, software and systems infrastructure that will unlock the next generation of AI breakthroughs and power the widespread adoption of AI solutions across every industry. As part of the SoftBank Group, Graphcore is a member of an elite family of companies responsible for some of the world’s most transformative technologies. Together, they share a bold vision: to enable Artificial Super Intelligence and ensure its benefits are accessible to everyone. Graphcore’s teams are drawn from diverse backgrounds and bring a broad range of skills and perspectives. A melting pot of AI research specialists, silicon designers, software engineers and systems architects, Graphcore enjoys a culture of continuous learning and constant innovation. Job Summary The Workplace Coordinator is responsible for the day-to-day operation and maintenance of workplace infrastructure, ensuring that all building systems operate efficiently, safely, and reliably. This role oversees HVAC systems, including chillers and AHUs, Building Management Systems (BMS), electrical panels, and coordinates preventive and corrective maintenance activities to support uninterrupted business operations. Key Responsibilities Technical Operations · Monitor and maintain HVAC systems including Chillers, AHUs, FCUs, and ventilation systems. · Operate and monitor Building Management System (BMS) for alarms, trends, and equipment performance. · Inspect electrical LT panels, UPS systems, DG synchronization (if applicable), and power distribution systems. · Monitor critical utilities including temperature, humidity, pressure, and energy consumption. · Ensure uninterrupted operation of critical infrastructure and respond promptly to system failures. Preventive & Corrective Maintenance · Plan and execute preventive maintenance schedules for HVAC and electrical systems. · Coordinate breakdown maintenance with

About Remote Remote is solving modern organizations’ biggest challenge – navigating global employment compliantly with ease. We make it possible for businesses of all sizes to recruit, pay, and manage international teams. With our core values at heart and future focused work culture, our team works tirelessly on ambitious problems, asynchronously, around the world. You can find Remoters working from 6 different continents (Antarctica left to go!) and all of our positions are fully remote. With Innovation as one of the core values, we have built Automation and AI capabilities into the requirements for every role. We encourage every member of the Remote team to bring their talents, experiences and culture to the table to help us build the best-in-class HR platform. If you are energetic, curious, motivated and ambitious, be part of our world. Apply now and define the future of work! The Position The Coordinator, Payroll Client Services is responsible for resolving customer payroll inquiries and supporting smooth payroll operations. The role focuses on learning payroll processes, mastering support workflows, and resolving standard client issues efficiently. Coordinators rely heavily on documentation and established escalation paths while developing foundational payroll expertise. Success at this level requires strong attention to detail, clear communication with customers, and the ability to follow structured operational processes. As Coordinators gain experience, they are expected to resolve a broader range of payroll inquiries independently and deepen their understanding of payroll systems and regulations. Responsibilities Client Issue Resolution Resolve customer inquiries related to payroll processing, discrepancies, and platform usage. Ensure timely responses via email, chat, phone, and other channels that meet service level agreements (SLAs). Handle customer inquiries according to defined workflows and expectations, such as Remote values and Remote Customer