Associate - Admin

Job Role: Associate – Admin You should apply if you have: A proactive, detail-oriented approach with strong ownership and follow-up mindset Excellent multitasking and organizational skills to manage administrative work across multiple locations Proven vendor management and coordination experience, including invoice verification and documentation The ability to travel between offices, warehouses, and vendor locations, with your own two-wheeler/vehicle Good working knowledge of MS Excel and MS Word, with comfort picking up new tools and systems quickly An empathetic, service-oriented approach towards supporting employees and resolving their queries You should not apply if you: Prefer a desk-only role with no travel between office and warehouse locations Are uncomfortable coordinating daily with multiple vendors, teams, and service providers Need constant supervision to manage recurring administrative, facility, or logistics tasks Do not have access to a two-wheeler/vehicle for local official travel Skills Required: Administrative & Coordination Skills Vendor Management Facility & Asset Coordination Inventory & Stationery Management Invoice Verification & Documentation Travel & Logistics Coordination Employee Support & Query Resolution Core Competencies Multitasking & Organizational Skills Follow-up and Ownership Mindset Active Listening & Problem-Solving High Attention to Detail and Accuracy MS Excel and MS Word Proficiency Cross-Functional Team Coordination What will you do? Office/Warehouse Administration Manage day-to-day administrative activities for the Delhi (Okhla – Head Office), Gurgaon Office, Delhi Warehouse, Faridabad Warehouse, and any future office or warehouse locations Ensure smooth functioning of office facilities and maintain a clean, safe, and organized workplace Coordinate with housekeeping staff/office boys to ensure timely cleaning and maintenance of office premises Monitor and maintain office housekeeping supplies and consumable inventory Stationery & Office/Warehouse Consumables Management Maintain adequate stock of office/warehouse stationery and ensure timely procurement Manage pantry consumables such as tea, coffee, sugar, disposable items, etc. Track inventory consumption and prevent shortages Asset & Facility Management Coordinate repair and maintenance of office/warehouse assets and infrastructure, including air conditioners, gates and locks, electrical switches and fittings, water taps and plumbing, furniture and fixtures, and joining kits/office setup requirements Coordinate with vendors for preventive and corrective maintenance Ensure timely closure of maintenance requests Vendor & Invoice Management Verify vendor invoices against approved Purchase Orders/Stock received Coordinate with the Finance team for invoice processing and payment follow-ups Maintain records of invoices, quotations, and vendor documentation Build and maintain healthy relationships with vendors IT Coordination Coordinate with the IT team for collection and dispatch of IT assets from one office to another via porter Connect with IT-Admin for internet connectivity issues and timely resolution Logistics & Dispatch Coordinate dispatch of office materials and assets between offices and warehouses using logistics partners (e.g., Porter) Ensure timely delivery of dispatched items and track shipments until successful delivery Employee Support Compile and share employee expense reimbursement data with the Finance team for processing Assist employees with administrative support and resolve routine queries promptly Coordinate travel arrangements including flight bookings, train ticket bookings, and hotel accommodation as required for employees or business travel Employee Engagement Support Arrange cakes for monthly birthday celebrations Coordinate snacks, refreshments, and other eatables for employee engagement activities and office events Support the planning and execution of internal employee engagement initiatives Coordination & Compliance Coordinate effectively with HR, Finance, IT, Procurement, and other internal departments Ensure timely follow-up on assigned tasks until closure Maintain accurate administrative records, reports, and documentation Suggest improvements to administrative processes for better efficiency Work Experience: 1–2 years of experience in Administration, Facilities Management, or Office Operations Education: Graduate (Bachelor's Degree in any discipline) Preferred Industry: Nutraceuticals, E-commerce, Product-based Companies Relevant Skills & Keywords: Vendor Management Facility Management Office Administration Inventory & Stationery Management Asset Maintenance Coordination Travel & Logistics Coordination Invoice Processing Employee Support Employee Engagement Cross-Functional Coordination Employment Type: Full-Time Reporting To: HR & Administration Manager Location: Delhi (Okhla – Head Office), with coordination across Gurgaon Office, Delhi Warehouse, and Faridabad Warehouse Perks: Friendly atmosphere High learning & personal growth opportunity Flexible Timings Diverse work environment Why Nutrabay: We believe in an open, intellectually honest culture where everyone is given the autonomy to contribute and do their life's best work. As a part of the dynamic team at Nutrabay, you will have a chance to learn new things, solve new problems, build your competence and be a part of an innovative marketing-and-tech startup that's revolutionising the health industry. Working with Nutrabay can be fun, and a place of a unique growth opportunity. Here you will learn how to maximise the potential of your available resources. You will get the opportunity to do work that helps you master a variety of transferable skills, or skills that are relevant across roles and departments. You will be feeling appreciated and valued for the work you delivered. We are creating a unique company culture that embodies respect and honesty, which will create more loyal employees than a company that simply shells out cash. We trust our employees and their voice and ask for their opinions on important business issues. About Nutrabay: Nutrabay is the largest health & nutrition store in India. Our vision is to keep growing, have a sustainable business model, and continue to be the market leader in this segment by launching many innovative products. We are proud to have served over 1 million customers uptill now, and our family is constantly growing. We have built a complex and high-converting eCommerce system, and our monthly traffic has grown to a million. We are looking to build a visionary and agile team to help fuel our growth and contribute towards further advancing the continuously evolving product. Funding: We raised $5 million in a Series A funding.