Secretary (12-month FTC)

We're looking for a highly organised, proactive and personable Secretary to join our friendly and collaborative General Practice team at our London City office on a 12-month fixed-term contract (maternity cover) . This is a great opportunity for someone who enjoys variety, thrives in a busy environment and takes pride in providing excellent support. You'll work closely with Partners, Directors and Managers, playing an important role in keeping the department running smoothly and ensuring colleagues and clients receive a professional and efficient service. No two days will be quite the same, so you'll need to be confident juggling priorities, adapting to changing demands and using your initiative to stay one step ahead. You'll also be trusted with confidential information, making discretion, attention to detail and a professional approach essential. If you're a natural organiser, enjoy working with people and want to be part of a supportive team where your contribution really matters, we'd love to hear from you. Managing diaries and scheduling meetings with room bookings Preparing, formatting and proofreading proposals, presentations and other client-facing documents. Supporting client onboarding and Anti-Money Laundering (AML) processes, including preparing engagement letters, Forms 64-8, client set-up forms and related documentation. Drafting routine correspondence and letters for Partner review and approval. Maintaining electronic and physical client records, including scanning, filing and archiving documentation. Assisting with billing processes and preparation of expense claims. Scanning and filing client records/files, archiving where necessary. Coordinating UK and international travel and accommodation arrangements. Managing inboxes and correspondence, ensuring messages are relayed and actioned promptly. Processing Partner expenses and supporting month-end administrative activities. Providing general administrative support to the wider team as required. Experience in a secretarial, administrative or similar support role. Advanced knowledge of Microsoft Office applications, including Word, Excel, Outlook and PowerPoint. Experience of producing and formatting professional documents, reports, tables and spreadsheets to a high standard. Excellent verbal and written communication skills. Strong organisational skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment. Ability to build effective working relationships and collaborate with colleagues across the firm. Proactive and self-motivated, with the ability to work independently and use initiative. Flexible and adaptable, with a willingness to respond to changing business needs. High level of accuracy and attention to detail, with the ability to handle confidential and sensitive information with discretion. Client-focused, with a genuine interest in supporting excellent client service. Strong team player who contributes positively to a collaborative working environment. Experience of working within a professional services environment is desirable but not essential.