Sr. Accounting Specialist

RETHINK MANUFACTURING     The only way to ignite change is to build the best team. At Bright Machines, we’re innovators and experts in our craft who have joined together to manufacture the AI and data center infrastructure at the edge. We believe unifying software, intelligent automation, and data is the answer to delivering quality and flexibility at scale. We deliver products to meet the demands of today while continuously investing in our Bright Factory model to take advantage of what comes next. Working with us means you’ll have the opportunity to make lasting, impactful changes for our company and our customers. If you’re ready to apply your exceptional skills to a brighter way of manufacturing AI infrastructure, we’d love to speak with you. ABOUT THE ROLE   We are looking for a highly motivated, results-driven Accounting Specialist & Payroll to join our team in our Guadalajara office. Working in a small team in a fast-paced, dynamic environment, this role has constant interaction with different teams such as Finance, HR, Supply Chain, and external auditors. In this role you will be responsible for managing the end-to-end payroll process in collaboration with an external payroll provider, overseeing all payroll-related payments and banking transactions, and leading Mexico’s Inventory accounting processes including month/year-end close and annual audit activities. WHAT YOU WILL BE DOING

GENERAL ACCOUNTING & MONTH-END CLOSE

• Calculate monthly taxes (ISR, IVA, and other applicable taxes): prepare the working papers for each tax, coordinate data submission to the external accounting firm (which captures in CONTPaq), and liaise with the external tax advisor for review and approval of calculations.

• Prepare and record month-end provisions, including:

• Payroll accruals (ISR, PTU, ISN, IMSS, INFONAVIT, aguinaldo, vacations, vacation premium).

• Fixed service accruals and monthly Navan expenses.

• Warehouse lease amortization.

• IVA reclassifications.

• Prepare Contabilidad Electrónica and DIOT filings.

• Perform and maintain monthly reconciliations for all balance sheet accounts.

• Record and post all bank transactions in NetSuite.

• Capture and post all journal entries in NetSuite accurately and in a timely manner.

• Prepare Pedimentos (customs import documents) reports.

• Manage Transfer Pricing recognition in accordance with applicable regulations.

• Coordinate and share relevant financial information with external tax/compliance advisors.

BANKING TRANSACTIONS & TREASURY

• Process and record all banking transactions in NetSuite in a timely and accurate manner.

• Prepare the monthly estimated cash flow report to determine liquidity needs.

• Generate weekly payment reports for internal stakeholders.

• Prepare the monthly payment report by Purchase Request (PR) at the start of each month.

INVENTORY ACCOUNTING

• Record inventory-related transactions and maintain inventory ledgers.

• Perform four-monthly physical inventory counts and prepare the corresponding reports.

• Ensure accurate inventory valuations and perform inventory cost analysis.

• Prepare and maintain reconciliations for inventory accounts.

• Analyze and resolve inventory discrepancies in collaboration with Procurement, Supply Chain, and Operations teams.

• Assist in the development of inventory control procedures and best practices.

• Provide input for monthly and annual financial reports.

• Comply with internal controls and participate in audits as needed.

PAYROLL

• Manage the end-to-end payroll process in collaboration with the external payroll provider, ensuring timely and accurate processing of all payments.

• Coordinate payroll changes with the HR team, including new hires, terminations, bonuses, payroll discounts, and special payments.

• Administer Pluxee vouchers (meal and restaurant vouchers), including calculation, reconciliation, and biweekly payments, in compliance with company policies and local regulations, including onboarding and offboarding processes.

• Manage payroll processes for interns in accordance with local labor laws and internal policies.

• Administer Multiva and Odessa platforms for savings fund and box payments; keep platforms updated and coordinate disbursements with the Finance team.

• Initiate and execute payroll-related transactions through the banking platform and apply them in NetSuite.

• Prepare and distribute weekly payroll payment reports to internal stakeholders.

• Generate payroll reports for Finance and HR, including month-end payroll provisions (ISR, PTU, ISN, IMSS, INFONAVIT, aguinaldo, vacaciones, prima vacacional).

• Maintain accurate documentation and records for all payroll payments and ensure compliance with applicable regulations.

• Act as the main liaison between the company and the payroll vendor to resolve issues and ensure compliance with service-level agreements.

• Support employees with payroll-related inquiries and Navan platform questions, including physical card activations.

WHAT WE WANT TO SEE

4+ years of experience in audit, technical accounting, and/or financial reporting.

Experience preparing Contabilidad Electrónica, DIOT, and Mexican tax filings.

3+ years of experience in payroll administration, including multi-state payroll.

Familiarity with CONTPaq, used by the external accounting firm for tax capture and Contabilidad Electrónica.

Experience working with external payroll vendors.

Familiarity with voucher administration programs such as Pluxee is desired.

Experience using NetSuite (NS) for transaction recording and reporting.

Advanced proficiency in Excel and payroll/accounting reporting tools.

Knowledge of Transfer Pricing regulations in Mexico is desired.

Experience in a tech startup or manufacturing environment is preferred.

Ability to meet tight deadlines, prioritize workload, and work effectively in a fast-paced environment.

English proficiency required, particularly reading and writing, for cross-functional communication with global teams.

Ability to work effectively in cross-functional teams with a strong customer focus, both internally and externally.

IT WOULD BE GREAT IF YOU HAD

4+ years of experience in audit, technical accounting, and/or financial reporting.

Experience preparing Contabilidad Electrónica, DIOT, and Mexican tax filings.

3+ years of experience in payroll administration, including multi-state payroll.

Deep knowledge of Mexican payroll compliance requirements (IMSS, INFONAVIT, ISN, PTU, etc.).

Familiarity with CONTPaq, used by the external accounting firm for tax capture and Contabilidad Electrónica.

Experience working with external payroll vendors.

Familiarity with voucher administration programs such as Pluxee is desired.

Proficiency in additional payroll systems and banking platforms, including Multiva and Odessa.

Experience using NetSuite (NS) for transaction recording and reporting.

Experience with customs/import documentation (Pedimentos).

Advanced proficiency in Excel and payroll/accounting reporting tools.

Knowledge of Transfer Pricing regulations in Mexico is desired.

Experience in a tech startup or manufacturing environment is preferred.

Excellent analytical and problem-solving skills.

Strong attention to detail and accuracy.

Effective communication and collaboration skills.

Ability to meet tight deadlines, prioritize workload, and work effectively in a fast-paced environment.

English proficiency required, particularly reading and writing, for cross-functional communication with global teams.

Ability to work effectively in cross-functional teams with a strong customer focus, both internally and externally.

BE EMPOWERED TO CHANGE AN INDUSTRY  Bright Machines is a next-generation, AI-enabled manufacturer focused on data center infrastructure production. Bright Machines uses its proprietary AI-based robotics and software to assemble AI infrastructure hardware products (i.e., data center servers) for hyperscalers, neoclouds, and leading Original Equipment Manufacturers (OEMs) to reduce their time to revenue. With its Bright Factory model, Bright Machines builds higher quality data center infrastructure at scale, addresses increasing market demands for computing power due to the surge of AI, and answers the call to the U.S. national mandate to reshore manufacturing. Bright Machines is headquartered in the San Francisco Bay Area, California, and has an integration center in Guadalajara, Mexico. The company has been recognized as one of Forbes’ AI 50, awarded “Best AI-based Solution for Manufacturing” by AI Breakthrough, named a “Technology Pioneer” by the World Economic Forum, and highlighted by several other leading technology and innovation organizations.