Supply Chain Coordinator

Purchase Order Execution: Create and manage POs, WOs, TOs, and Item Receipts in NetSuite, ensuring accuracy and timely processing

Open Order Management: Own weekly Open Order Report meetings with suppliers to ensure orders are accurate, on-time, and in full for in-line business and new launches. Ensure Netsuite is updated weekly with expected ship and delivery dates.

Production Tracking: Manage the timing of purchase orders, track production, and ensure on-time delivery of inbound materials and finished goods

Risk Mitigation: Identify and mitigate production or material delays before they impact the business, escalating as needed

Inventory Reconciliation: Manage inventory reconciliation at contract manufacturers (CMs) and drive resolution of discrepancies

Excess Inventory Management: Monitor and mitigate excess inventory at CMs to reduce carrying costs and waste

Expedition Analysis: Conduct air freight and expedition analysis, managing expedition options with packaging and CM suppliers to improve production lead times

Lead Time Improvement: Partner with suppliers to continuously improve production lead times and optimize delivery timing

Cost Negotiations: Support and conduct cost negotiations with suppliers to secure favorable terms

BOM Management: Process BOM revisions and communicate revisions clearly and promptly to suppliers

Invoice Resolution: Research and resolve invoice discrepancies in partnership with finance and suppliers

Cross-Functional Communication: Deliver weekly inventory risk updates to cross-functional teams, providing clear visibility into supply status and potential disruptions

2+ years of experience in supply chain, procurement, planning, or purchasing, preferably within the beauty, personal care, or consumer products industry

Hands-on experience creating POs, WOs, TOs, and Item Receipts in NetSuite (or a comparable ERP)

Experience working directly with contract manufacturers and packaging suppliers

Strong organizational skills and attention to detail, with the ability to manage multiple orders and priorities simultaneously

Working knowledge of inventory reconciliation, BOMs, and purchase order lifecycle management

Experience with freight, expedition, and lead-time analysis a plus

Comfortable surfacing risks early and communicating clearly with both suppliers and internal cross-functional partners

Proficiency in Excel and supply chain / ERP systems to track, analyze, and report on order and inventory status

A proactive, solutions-oriented mindset and a strong sense of ownership over the details