Administration Expert Jobs

Who are we? Cohere is the leading security-first enterprise AI company. We build cutting-edge foundation AI models and end-to-end products that are designed to solve real-world business problems. We’re training and deploying frontier models for enterprises who are building AI systems. We believe that our work is instrumental to the widespread adoption of AI and we are looking for folks that want to be part of that. We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. Cohere is a team of researchers, engineers, designers, and more, who are all passionate about their craft. We are a global technology company headquartered in Toronto with key offices in London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul. Join us! Why this role? The Admin team at Cohere is looking for an Executive Assistant to support Cohere's SVP of People, and to manage some of our global EA team. In this dynamic and collaborative role, you will thrive in a fast-paced environment, working cross-functionally to provide high-value support. You will manage executive calendars, coordinate travel arrangements, enhance team cohesion through various initiatives, and take on diverse projects. Additionally, you will be responsible for managing a high performing team of EAs across the company. We are seeking someone who is eager to dive into the challenges and opportunities that come with supporting our executive team. If you have a passion for providing seamless administrative support and contributing to a high-performing organization, this role is ideal for you. In this role, you will: Manage the day-to-day schedule for our SVP of People, including calendaring, booking meetings [internal and external] and other commitments to ensure a balanced and efficient workday Coordinate internal and external meetings (think 1:1s, board meetings, partner meetings) and assist with documenta

Toradex is a global company strongly focused on engineering & technology. We’re powered by a diverse & uniquely gifted workforce. We pursue the best people to propel our innovative vision of embedded computing and IoT. If you’re interested in being a driving force at an agile technology company, engineering clever computing solutions & helping other companies bring their products to life, we should talk. Role overview Description Toradex Japan is looking for a motivated part-time Sales & Marketing Intern to support the local team's day-to-day commercial execution. The core of the role is practical sales operations support, including CRM maintenance, quotation and delivery documentation, invoicing support, shipping and logistics, delivery and inventory coordination, and assistance with basic customer inquiries. As the intern becomes familiar with the business, the role also provides exposure to pre-sales, business development, and marketing activities such as lead and account research, sales follow-up, customer meeting and demo preparation, exhibitions, campaigns, and Japanese content localization. Roles & Responsibilities The detailed responsibilities are maintained in the linked Job Description pages. The selection process should especially validate whether the candidate is comfortable with both sides of the role: Recurring sales operations and administrative execution: CRM, documents, shipping/logistics, delivery and inventory coordination, and follow-up. Growth responsibilities as the candidate develops: lead/account research, customer meeting and demo preparation, events, campaigns, localization, and other pre-sales / marketing support. Skills Required profile: Native-level or equivalent business Japanese. Practical business English sufficient for written communication with global colleagues and reading product / technical materials. Strong attention to detail and reliability for recurring operational work. Good organization and follow

Director, Service Supply Chain Cost Optimization Description - The Director, Service Supply Chain Cost Optimization leads financial and operational management activities focused on cost optimization, business performance, and operational efficiency across a complex services and supply chain environment. This role translates financial and operational insights into strategic priorities, executive decision-making, and measurable business outcomes. The Director drives the modernization of cost management practices through advanced analytics, digital capabilities, and predictive decision support, enabling greater operational effectiveness and financial discipline. Key Responsibilities Lead business and financial planning processes, including forecasting, budgeting, performance reviews, and corrective action planning. Drive cost optimization initiatives and operational efficiency programs across the organization. Establish alignment among cross-functional stakeholders to ensure achievement of business, operational, and financial objectives. Develop and execute strategies that improve operational performance and reduce inefficiencies. Implement process improvements that enhance quality, productivity, and cost effectiveness. Modernize cost management practices through digital tools, advanced analytics, forecasting, and predictive insights. Utilize scenario planning, root-cause analysis, and risk assessment to address complex operational and supply chain challenges. Develop mitigation strategies and lead transformational initiatives that improve efficiency, cost performance, and business predictability. Exercise decision-making authority on key operational and administrative matters within the organization. Ensure effective execution of organizational and business objectives. L

Titan Security is built on serving our clients and building careers – just like yours. We are trusted by some of the most well-known companies and properties in the country while remaining dedicated to building personalized security solutions that solve the needs of every customer we support. Named as a nationally recognized Top Workplace in 2024 and 2025 by USA Today, Titan's customized approach to security services will provide you with the opportunity to learn, grow and succeed. Our core values of being Unified, Transparent, Innovative, Committed and Accountable help us in providing unparalleled service and support in all that we do. If you are looking for a meaningful career, a culture of excellence, and the ability to make a difference, we want to talk to you! Titan Security is currently hiring Scalehouse Operators & Document Processors in Rockport, Indiana. Get Paid to Join the Team! We’re offering a $500 Sign-On Bonus* for new full-time hires. To qualify for the bonus: Employment Status: Must be hired as a full-time employee. Retention: Complete a minimum of 90 days of continuous employment. Payout: Must be employed at the time the bonus is issued. A Scale house Operator typically may manage the weight measurements of vehicles that enter or exit the premises and ensure proper documentation for a warehouse. The role involves both administrative and customer service duties in a manufacturing setting. Here are the key duties of a Scalehouse Operator: Ensure that vehicles (trucks, cars, or containers) are properly weighed upon entry and exit. Operate and maintain the scale system to accurately measure the weight of vehicles and their contents. Record vehicle weights and compare them to required limits (if applicable). Check that all documentation and permits are correct and valid (e.g., disposal permits, load tickets). Enforce safety regulations to ensure vehicles are safe to weigh and travel. Ensure that only authorized vehicles enter

Everpure (NYSE: P) has evolved from storage pioneer to data platform, closing fiscal 2026 with $3.7 billion in revenue, its first billion-dollar quarter, and accelerating growth into FY27. Our strategic agenda spans the companies defining the next era of technology - hyperscalers, AI labs, the AI hardware supply chain, data platform providers, and the broader AI ecosystem. This type of work—work that changes the world—is what the tech industry was founded on. So, if you're ready to seize the endless opportunities and leave your mark, come join us. THE ROLE Shape the global benefits strategy at Everpure as we accelerate market expansion and scale our "People First" culture. Reporting to the VP of Total Rewards, you will own the architectural design, fiduciary governance, and financial optimization of health, welfare, retirement, leave, and well-being initiatives across all operating regions. In this high-visibility position, you will lead M&A benefits integration and partner cross-functionally with Finance, Legal, HRBPs, and executive leadership to align multi-million-dollar benefit investments with strategic company objectives. WHAT YOU'LL DO Global Architecture & Strategy: Architect and evaluate end-to-end global health, retirement, time-off, and holistic well-being programs across all operating regions to boost workforce engagement and competitive market positioning. Fiduciary Governance & Compliance: Serve as a core administrator on the U.S. 401(k) Fiduciary Committee, lead Works Council interactions, and direct all mandatory statutory audits, testing, and international governance to ensure rigorous compliance and SOX audit standards. Financial & Operational Optimization: Partner with Finance to manage healthcare cost forecasting, drive quantitative utilization analysis, and oversee global broker performance and vendor SLAs to optimize multi-million-dollar program expenditures. Growth & M&A Integration: Direct benefits due diligence, integ

Reolink , a leader in intelligent visual technology for homes and businesses, was founded in 2009 by a group of engineers with a strong commitment to and passion for smarter security solutions. Our products are now trusted by millions of users across more than 110 countries and regions worldwide. Building on this trust, we continue expanding our presence and bringing our innovations to more markets around the globe. Reolink remains committed to delivering advanced, reliable, and user‑centric solutions that empower people to protect what matters most. Position: HR Assistant [ Full Time Role ] 5 Work Days Per Week Office Near Tai Seng MRT, Singapore Medical Benefits Provided Entitled to Yearly Bonus & Performance Bonus About the Role We are looking for a proactive and detail-oriented HR Assistant to join our growing Singapore team. This is an entry / junior level opportunity for someone who is interested in developing a career in Human Resources and Talent Acquisition . The role will primarily support Recruitment & Talent Acquisition , while also assisting with HR operations, onboarding, employee records and engagement activities. Key Responsibilities Recruitment & Talent Acquisition – Main Focus Support the recruitment process from job posting and candidate sourcing to interview coordination and offer preparation. Post job vacancies on LinkedIn, JobStreet, university portals and other recruitment platforms. Source and screen candidates based on job requirements. Coordinate interviews between candidates and hiring managers. Maintain candidate records and recruitment status in the ATS / HR systems. Support campus recruitment activities, career fairs and university partnerships. Build and maintain candidate pipelines for current and future hiring needs. HR Operations Assist with day-to-day HR administrative activities and documentation. Maintain accurate employee records and update HR systems. Support new employee onboarding and offboarding processes. Assist

About us Sierra is the leading platform for customer-facing AI agents, working with many of the world's biggest brands — including The GAP, Rocket Mortgage, SoFi, Sutter Health, and SoftBank — to transform how they serve customers and grow their businesses. We are primarily an in-person company based in San Francisco, with growing offices across North America, Europe, and Asia. We are guided by a set of values that are at the core of our actions and define our culture: Trust, Customer Obsession, Craftsmanship, Intensity, and a commitment to balancing Family along the way. These values are the foundation of our work, and we are committed to upholding them in everything we do. Our co-founders are Bret Taylor and Clay Bavor . Bret currently serves as Board Chair of OpenAI. Previously, he was co-CEO of Salesforce (which had acquired the company he founded, Quip) and CTO of Facebook. Bret was also one of Google's earliest product managers and co-creator of Google Maps. Before founding Sierra, Clay spent 18 years at Google, where he most recently led Google Labs. Earlier, he started and led Google’s AR/VR effort, Project Starline, and Google Lens. Before that, Clay led the product and design teams for Google Workspace. What you'll do Proactively manage calendars, including coordinating sales and partnership meetings, discovery calls, legal contract negotiations, etc. Ensure the effectiveness of meetings by sending preparation and follow-up materials, such as sales agreements, legal documents, etc. Plan and execute internal events (in-person and virtual), including team offsites, trainings, and team travel weeks. Support external events, including happy hours, sporting events, leadership in market tours, and beyond. Establish new and improve existing administrative systems and processes while helping build the founding Sierra admin team. What you'll bring 5+ years of Executive Assistant or similar role. Ability to build relationships and partner effectively with cross-func

Everpure (NYSE: P) has evolved from storage pioneer to data platform, closing fiscal 2026 with $3.7 billion in revenue, its first billion-dollar quarter, and accelerating growth into FY27. Our strategic agenda spans the companies defining the next era of technology - hyperscalers, AI labs, the AI hardware supply chain, data platform providers, and the broader AI ecosystem. This type of work—work that changes the world—is what the tech industry was founded on. So, if you're ready to seize the endless opportunities and leave your mark, come join us. THE ROLE Everpure is recruiting an EMEA Benefits Specialist into our Global Benefits Team, based in Prague and reporting to the Head of EMEA Benefits. This is a hands-on delivery role managing the full benefits lifecycle across our eighteen-country EMEA portfolio - country renewals, end-to-end vendor financial management, statutory compliance and annual enrolment execution. You will be the operational spine of the region. We are looking for someone who treats deadlines as absolute commitments: meets compliance requirements on time, runs financial processes smoothly, and who makes sure broker and project milestones are executed with precision. We have transitioned a number of in region day-to-day administrative activities to HR Shared Services, and this role plays a key part in the continued transition and support of these activities. Analysis runs through all of this: 18 countries, multiple currencies, year-on-year cost comparisons, and premium data that must reconcile against memberships, payroll and accounts. WHAT YOU'LL DO Financial & Renewal Governance: Drive the end-to-end benefits lifecycle, from managing complex multi-currency renewal cost models to reconciling premium and membership data, ensuring financial accuracy and procurement compliance. Operational Strategy & Automation: Architect the transition of administrative tasks by identifying, designing, and implementing automation workflows to replace manual

Role: VPN Engineer Location: Gurgaon Graviton is a privately funded quantitative trading firm striving for excellence in financial markets' research. We are seeking a Network Engineer for our team in Gurgaon. Graviton trades across a multitude of asset classes and trading venues using a gamut of concepts and techniques ranging from time series analysis, filtering, classification, stochastic models, pattern recognition to statistical inference analysing terabytes of data to come up with ideas to identify pricing anomalies in financial markets. Responsibilities Manage and support corporate network infrastructure across multiple locations, including routers, firewalls, switches, wireless access points, VPN gateways, Internet links, and LAN/WAN connectivity. Configure and troubleshoot VPN technologies such as IPsec, SSL VPN, site-to-site VPN, remote-access VPN, WireGuard, OpenVPN, and FortiClient/FortiGate VPN, including issues related to authentication, tunnels, routing, DNS, packet loss, performance, split tunnelling, and firewall policies. Manage secure connectivity between offices, data centres, cloud environments, and remote users. Configure and maintain office LAN infrastructure, including VLANs, trunk/access ports, inter-VLAN routing, DHCP, DNS, NAT, ACLs, static routing, BGP, and OSPF where required. Manage multiple ISP connections, including primary and backup Internet links, automatic failover, and monitoring of utilization, latency, jitter, packet loss, and link availability. Coordinate with ISPs and telecom providers for new circuits, link failures, bandwidth upgrades, routing issues, packet-loss investigations, and service escalations. Manage firewall policies, NAT rules, VPN policies, network objects, and routing, while regularly reviewing and removing unnecessary access. Implement network segmentation across user, server, management, guest, and other business networks, while maintaining secure administrative access to network equip

Standort: Frankfurt (Hybrid) | Practice Area: Corporate Services | Department: People & Culture | Vollzeit/Teilzeit: 80–100 % | Anstellungsart: Unbefristet Sorge mit uns für eine zuverlässige Payroll und gestalte effiziente People-&-Culture-Prozesse bei Capco mit. Die Rolle Als Payroll Coordinator* (m/w/d) bist Du für die ordnungsgemäße, termingerechte und gesetzeskonforme Durchführung unserer Entgeltabrechnung verantwortlich. Du agierst als zentrale Schnittstelle zwischen Mitarbeitenden, People & Culture, Finance sowie externen Payroll-Dienstleistern. Dabei stellst Du die Einhaltung arbeits-, sozialversicherungs- und steuerrechtlicher Vorgaben sicher und trägst mit Deiner strukturierten Arbeitsweise zu zuverlässigen und effizienten Payroll-Prozessen bei. Neben dem operativen Payroll-Geschäft unterstützt Du bei Audits, Reports und People-&-Culture-Projekten und bringst Dich in die kontinuierliche Optimierung unserer Prozesse ein. Deine Aufgaben Du koordinierst und begleitest die monatliche Entgeltabrechnung in Zusammenarbeit mit internen und externen Partnern und stellst eine korrekte sowie fristgerechte Abrechnung sicher. Du pflegst und kontrollierst Personal- und Abrechnungsdaten in unseren HR- und Payroll-Systemen und erstellst Bescheinigungen, Auswertungen und Reports. Du bist Ansprechperson für Mitarbeitende und Führungskräfte bei Fragen zu Gehaltsabrechnungen, Steuern und Sozialversicherungen und arbeitest mit Behörden, Sozialversicherungsträgern und Finanzämtern zusammen. Du unterstützt interne und externe Audits und stellst die Einhaltung gesetzlicher Vorgaben, interner Richtlinien und Prozesse sicher. Du wirkst an der kontinuierlichen Optimierung unserer Payroll-Prozesse , an People-&-Culture-Projekten sowie an weiteren administrativen Aufgaben im People-&-Culture-Bereich mit. Dein Profil Eine abgeschlossene kaufmännische Ausbildung oder ein Studium mit Schwerpunkt Personalwesen, Finanzen oder eine vergleichbare

Titan Security is built on serving our clients and building careers – just like yours. We are trusted by some of the most well-known companies and properties in the country while remaining dedicated to building personalized security solutions that solve the needs of every customer we support. Named as a nationally recognized Top Workplace in 2024 and 2025 by USA Today, Titan's customized approach to security services will provide you with the opportunity to learn, grow and succeed. Our core values of being Unified, Transparent, Innovative, Committed and Accountable help us in providing unparalleled service and support in all that we do. If you are looking for a meaningful career, a culture of excellence, and the ability to make a difference, we want to talk to you! THIS POSITION IS OVERNIGHTS: HOURS ARE 10PM-6AM/DAYS VARY $500.00 Sign on Bonus after 90 days of employment! THIS LOCATION IS IN SHEBOYGAN, WI Responsibilities of Security Officers include, but are not limited to: Provide excellent Customer Service to all parties encountered while on duty, including assisting with directions and general business information Maintain clear, accurate administrative logs at front desk pertaining to people or property including packages. Control access for tenants, visitors or vendors as required Monitor security guard cameras and conduct patrols to guard against theft and maintain a safe environment Respond to incidents, including emergencies at the property, and record data on incidents for building and Titan Security management Other duties as assigned Required Qualifications of Security Officers: • Must be at least 18 years of age High School diploma or general education degree (GED) • Able to pass pre-employment drug screen and criminal background check • Able to read, write, speak, and understand English • Able to meet physical essential functions of the job, which can include lifting 50+ lbs, completing foot patrols, walking up and down stairs, worki

Our Mission You call. You wait. You call again. In every other part of your life, you book in seconds. In healthcare, you’re blocked. We’re here to give power to the patient. For nearly 20 years, we’ve built the leading healthcare marketplace - helping tens of millions of people find and book the care they need. Now, we’re going further: building our infrastructure beyond Zocdoc’s marketplace to power access to care wherever patients search, from provider websites and insurance directories to search engines, AI platforms, and more. Healthcare still lacks something every other major consumer industry takes for granted: a seamless way to go from seeking to getting . We don’t want to own the front door to care; there isn't one. We want to make sure all of those doors open when patients are knocking. Fixing healthcare starts with fixing access to it. And we're still just getting started. Your Impact on our Mission Healthcare is complicated: people are anxious about their health, insurance coverage is obscure, and there’s uncertainty in finding the right type of care. Meanwhile, providers face thin margins, growing competition, and operational workflows that drown their staff in administrative burden. As a Principal UX Researcher, you'll immerse yourself deeply in understanding these problems, and own the research strategy for one of Zocdoc's two core user groups: the patients searching for care, or the practices delivering it. You'll report to the Director of Research and partner with Product, Design, Brand, Marketing, and Data Science leadership to proactively shape product strategy. You'll set the bar for high quality strategic quantitative and qualitative research that cuts across product teams and shapes the product roadmap. You'll identify unanswered research questions and unvalidated assumptions across the company, develop a clear POV on user needs, and use research insights to drive business objectives. Your work will span th

Zscaler (NASDAQ: ZS) accelerates digital transformation so customers can be more agile, efficient, resilient, and secure. The Zscaler Zero Trust Exchange platform protects thousands of customers from cyberattacks and data loss by securely connecting users, devices, and applications in any location. Distributed across 200+ public data centers globally and thousands of private sites at the edge, the SASE-based Zero Trust Exchange is the world’s largest in-line cloud security platform. We believe the future of work is Human + AI and are building an AI-native enterprise where human potential is amplified by machine intelligence to solve the world’s hardest security challenges. Driven by deep customer obsession, we are committed to the mission, outcome, and to each other. We bring these commitments to life through three core behaviors: ownership and collaboration, trust through outcomes and impact, and a challenge culture with ongoing feedback. Ready to make an impact at the company pioneering security transformation in the AI era? Join us at Zscaler. Role Overview Are you ready to dismantle traditional, administrative HR and build the future of talent management? We are seeking a visionary Head of Talent Agility to join our People & Culture team. Traditional job architecture and legacy talent designations and processes are too structured and plodding for the age of AI. At Zscaler, we are building an AI-Native P&C organization, and we need a disruptive leader to architect the talent operating system that brings our enterprise talent strategy to life. In this role, you will architect a dynamic "talent operating system" focused on AI-powered inferred skills, self-directed career pathing, robust talent intelligence, and vibrant job marketplaces. You will champion a talent philosophy that is agile, technology-driven, and centered on uncovering emergent skillsets, and aspirations to enable seamless employee mobility, workforce agility, and next-generation

About the Team DoorDash Labs is an independent team within DoorDash. We explore robotics and automation to transform last-mile logistics in the long term. If you have a passion for applying robotics solutions in a service used by millions of people, then we want to talk to you! About the Role We are seeking a dedicated Operations Shift Lead to oversee and manage the daily activities of our operations team. In this pivotal role, you will ensure that all remote operations run smoothly and efficiently during your assigned shifts, maintaining high standards of productivity and quality. Operations include testing, general deployment, logging across various offices, and maintaining efficiency across our team. As a key member of our Remote Operations Team, you will report to higher management and drive excellence in the department. Shift: This role requires flexible hours/days, ranging from 9AM to 1 AM CST, Monday through Sunday. You will report into the LABS Operations Manager in our Remote Assistance Team team in our Robot Operations organization. Open to CXI, MXO T4 Levels. You’re excited about this opportunity because you will… Foster a culture of safety, inclusivity, and open communication within the team. Support remote operators with daily tasks while maintaining a focus on safety, inclusivity, and open communication. Motivate and guide team members to achieve and maintain high performance. Monitor and manage workflow and schedules to meet operational goals. Adapt to various roles as needed. Handle administrative duties such as managing schedules, escalating issues, and aiming to proactively find solutions for any inefficiencies promptly. Communicate effectively with other shift leads and management to ensure seamless operations across shifts. Enforce safety and compliance standards at all times during the shift. Improve team safety and efficiency by implementing process enhancements. Collaborate with other Team Leads and Engineers to al

Titan Security is built on serving our clients and building careers – just like yours. We are trusted by some of the most well-known companies and properties in the country while remaining dedicated to building personalized security solutions that solve the needs of every customer we support. Named as a nationally recognized Top Workplace in 2024 and 2025 by USA Today, Titan's customized approach to security services will provide you with the opportunity to learn, grow and succeed. Our core values of being Unified, Transparent, Innovative, Committed and Accountable help us in providing unparalleled service and support in all that we do. If you are looking for a meaningful career, a culture of excellence, and the ability to make a difference, we want to talk to you! • Must have an Active Wisconsin Private Security License • MUST HAVE AN Drivers license IN GOOD STANDING and clean MVR Responsibilities of Security Officers include, but are not limited to: Provide excellent Customer Service to all parties encountered while on duty, including assisting with directions and general business information Maintain clear, accurate administrative logs at front desk pertaining to people or property including packages. Control access for tenants, visitors or vendors as required Monitor security guard cameras and conduct patrols to guard against theft and maintain a safe environment Respond to incidents, including emergencies at the property, and record data on incidents for building and Titan Security management Other duties as assigned Required Qualifications of Security Officers: • Must be at least 18 years of age • High School diploma or general education degree (GED) • Able to pass pre-employment drug screen and criminal background check • Able to read, write, speak, and understand English • Able to meet physical essential functions of the job, which can include lifting 50+ lbs, completing foot patrols, walking up and down stairs, working in in