Administration Expert Jobs

About Us At Cloudflare, we are on a mission to help build a better Internet. Today the company runs one of the world’s largest networks that powers millions of websites and other Internet properties for customers ranging from individual bloggers to SMBs to Fortune 500 companies. Cloudflare protects and accelerates any Internet application online without adding hardware, installing software, or changing a line of code. Internet properties powered by Cloudflare all have web traffic routed through its intelligent global network, which gets smarter with every request. As a result, they see significant improvement in performance and a decrease in spam and other attacks. Cloudflare was named to Entrepreneur Magazine’s Top Company Cultures list and ranked among the World’s Most Innovative Companies by Fast Company. At Cloudflare, we’re not looking for people who wait for a polished roadmap; we’re looking for the builders who see the cracks in the Internet that everyone else has simply learned to live with. We value candidates who have the instinct to spot a "normalized" problem and the AI-native curiosity to create a solution using the latest tools. Our culture is built on iteration, leveraging AI to ship faster today to make it better tomorrow, while ensuring that every improvement, no matter how small, is shared across the team to lift everyone up. If you’re the type of person who values curiosity over bureaucracy, and that AI is a partner in solving tough problems to keep the Internet moving forward, you’ll fit right in. Available Location: Singapore Role summary We are seeking a People Operations Specialist for a 6-month contract to support day-to-day HR operations with a strong emphasis on process automation, AI-assisted workflows, and scalable service delivery. Partnering closely with People Operations Manager, Specialists and cross-functional teams, you will execute core administrative tasks while actively identifying, testing, and implementing efficiency gains to r

A World-Changing Company Palantir builds the world’s leading software for data-driven decisions and operations. By bringing the right data to the people who need it, our platforms empower our partners to develop lifesaving drugs, forecast supply chain disruptions, locate missing children, and more. The Role The Finance Team supports and empowers Palantirians through day-to-day operations and creative problem-solving. The US Indirect Tax Manager is responsible for supporting the company’s US indirect tax function across a dynamic multi-state business environment. This role requires a strong analytical mindset and technical background with the ability to navigate complex and evolving tax matters with a practical business-oriented approach. The ideal candidate is detail oriented, solutions driven and comfortable working cross functionally to support accurate compliance, effective risk management and scalable tax processes. Core Responsibilities Serve as a key indirect tax advisor to internal business partners, providing clear, well-reasoned guidance on complex sales and use tax matters across multiple jurisdictions. Analyze and interpret state and local tax laws, regulations, and administrative guidance to form defensible positions in complex areas, including SaaS, digital products, and evolving tax frameworks. Exercise sound judgment in gray areas of tax law by evaluating available guidance and evidence to support consistent and audit-ready positions. Review externally prepared sales and use tax returns in detail, focusing on numerical accuracy and the reasonableness of the overall position. Prepare and maintain sales tax account reconciliations to ensure accurate balance sheet reporting. Manage US indirect tax compliance activities including business license tax, gross receipts tax, property tax and related state and local indirect tax filings. Identify systemic issues, risk areas, and control gap

About EOLA Power At EOLA Power, we support mission-critical power systems for organizations that cannot afford downtime. Our customers include hospitals, data centers, municipalities, utilities, and industrial facilities across the United States. We provide maintenance, emergency service, and turnkey solutions for UPS systems, generators, batteries, and related critical infrastructure. Our work ensures businesses remain operational when power interruptions occur. As we continue to grow, we are seeking a highly organized and proactive Compliance Coordinator to support our customer compliance programs and operational initiatives. Position Overview The Compliance Coordinator is responsible for managing customer compliance requirements, insurance documentation, client onboarding, and operational support activities that ensure uninterrupted service delivery across EOLA Power. This is not an entry-level administrative role. We are seeking someone who has previously managed compliance programs, customer requirements, insurance documentation, or similar responsibilities and can contribute immediately with minimal training. The ideal candidate is detail-oriented, resourceful, and comfortable working independently. They take ownership of problems through resolution and understand the importance of meeting deadlines in a fast-paced environment. Key Responsibilities Manage customer compliance platforms, including ISNetworld (ISN), Avetta, NetVendor, and similar systems. Track and maintain customer compliance requirements, including Certificates of Insurance (COIs), safety documentation, training records, and company registrations. Monitor expiration dates and proactively coordinate renewals to prevent lapses in compliance. Work directly with insurance brokers, carriers, and customers to obtain and submit required documentation. Coordinate with internal departments to collect and maintain compliance records. Maintain organized records of customer agreements, registrations

Titan Security is built on serving our clients and building careers – just like yours. We are trusted by some of the most well-known companies and properties in the country while remaining dedicated to building personalized security solutions that solve the needs of every customer we support. Named as a nationally recognized Top Workplace in 2024 and 2025 by USA Today, Titan's customized approach to security services will provide you with the opportunity to learn, grow and succeed. Our core values of being Unified, Transparent, Innovative, Committed and Accountable help us in providing unparalleled service and support in all that we do. If you are looking for a meaningful career, a culture of excellence, and the ability to make a difference, we want to talk to you! Titan Security is hiring Flex Security Officers for the Willis Tower in Downtown Chicago! All candidates must also be available to work weekends and holidays. Flex Officers do not have a set schedule and must be available to work at least two (2) of the three (3) shifts. We will make every effort to give advance notice of assignments for open shifts, vacation coverages, personal days, etc., but call-offs may need to be covered with four (4) hours or less notice. The more availability you have, the more hours you'll be available to pick up! Responsibilities of Flex Security Officers include, but are not limited to: Provide excellent Customer Service to all parties encountered while on duty, including assisting with directions and general business information Maintain clear, accurate administrative logs at front desk pertaining to people or property including packages. Control access for tenants, visitors or vendors as required Monitor security guard cameras and conduct patrols to guard against theft and maintain a safe environment Respond to incidents, including emergencies at the property, and record data on incidents for building and Titan Security management Other duties as assigned Re

Location: Hybrid - New York, NY Only About the role: As a key member of the Digital Business division, the Assistant Manager, Amazon – Derm/Luxe will work closely with account managers and brand teams of our Dermaclinical and Luxury brands operating on Amazon. This role is responsible for managing Amazon catalog operations, new product launches, site health, reporting and vendor coordination to support business growth and operational excellence. This role partners closely with Amazon Vendor Specialists and internal account managers/brand teams to ensure products are accurately represented, launched on time, complaint with brand guidelines and optimized for performance. Responsibilities: Serve as the primary liaison with Amazon Vendor Specialists and cross-functional partners to support catalog initiatives, product launches, issue resolution, and ongoing business operations. Manage end-to-end catalog maintenance, including new item setup (NIS), variation creation, GTIN submissions, node updates, code changes, pricing updates, buy box monitoring, and launch readiness activities. Monitor and improve catalog health by conducting regular site audits, resolving suppressions, pricing discrepancies, third-party seller issues, Andon Cords, HRIPT cases, and driving Item Data Quality (IDQ) improvements. Coordinate launch execution and partner communications, including launch readiness updates, MAP pricing alignment, catalog updates, and product information distribution. Develop, maintain, and deliver recurring business performance reporting, including sales recaps, conversion reports, advertising performance reports, MOB reports, and ad hoc business analyses for stakeholders. Provide operational and administrative support through meeting recaps, financial consultation submissions, product sample management, partner shipments, and other responsibilities as requested. Job Requirements: Bachelor’s degree in

At Lyft, our purpose is to serve and connect. We aim to achieve this by cultivating a work environment where all team members belong and have the opportunity to thrive. We are looking for an Executive Business Partner to support a VP, Chief Information Officer (Kevin Smith), Chief Information Security Officer (Chaim Sanders), and Director, TPM (Jared Evans), all leaders within the Foundations & AI Transformation (Foundations) organization. You will handle the calendars of 3 leaders, coordinate meetings and events and help organize org wide initiatives. You are joining a team comprised of 3 Executive Business Partners for our organization and will collaborate on org-wide projects and priorities. You enjoy working in an energetic environment, managing multiple competing priorities, and streamlining hectic days. You are incredibly organized, a true team-player, and able to build strong relationships. You make it happen and you’re not afraid to be yourself while uplifting those around you. Responsibilities: Proactively and strategically manage the executive’s complex calendar and meeting coordination, travel, and other administrative tasks Work closely with fellow EBPs to ensure efficient, effective and consistent coverage across all CSP Leaders Manage clear communication between stakeholders, identify gaps in visibility and propose solutions Independently and proactively provide solutions to issues and escalate if necessary Stay abreast of the leader’s priorities and major projects, serving as a resource for other stakeholders when needed Plan offsites and team events Project-manage initiatives and work streams; keeping track of progress, identifying areas for efficiencies, and ensuring timely completion of projects Provide peer mentorship and coaching to other Executive Business Partners in the org Budget and expense management Partner with Office Operations and IT teams to ensure teams have appropriate resources and optimal set-up for in-person, remote, and hybri

About Ubiquiti At Ubiquiti Inc., we create technology platforms for Businesses, Smart Homes, and Internet Service Providers, driven by our goal to connect everyone, everywhere. To date, Ubiquiti has shipped over 100 million devices worldwide, from ISP networking products to next generation of IT solutions. Our growth is made possible by the dedicated team of hundreds behind the scenes. From software developers and product managers to designers and strategists, Team UI is driven to achieve our common goal: Rethinking IT. At Ubiquiti, you’ll heighten your potential and broaden your horizons - all while shaping the future of connectivity. The Role We are hiring an Assistant Operations Manager our Memphis, TN facility. These are day shifts Monday through Friday, with extra hours and weekends as required. We are looking for a proven operational leader to manage the facility’s fulfillment processes, continue to drive improvements, and lead our teammates to achieve company goals. What You’ll Do Supervise, manage, and be responsible for all fulfillment processes. Serve as project manager for all assigned projects. Serve as the Acting Operations Manager when directed. Lead, train, and develop all warehouse employees. Build teams and teams-of-teams. Conduct conflict resolution involving employees, customers, and/or other parties. Perform administrative functions to manage employees (time cards, vacation tracking, etc.). Supervise, manage, maintain, set up, improve, and be responsible for all Information Technology (IT), IT processes, and IT equipment within the facility. Serve as liaison to company teammates, external partners and vendors, and other stakeholders as directed, required, or necessary on behalf of the company and/or facility. Generate and/or complete reports to all levels within the company, and as needed to external parties. Professionally brief leaders, peers, and subordinates as directed. Master all warehouse systems, and continuously seek process a

About the Team OpenAI’s Industrial Compute organization is building the infrastructure required to support the next generation of frontier AI systems. Through a combination of strategic partnerships and self-built data center campuses, we are scaling the physical infrastructure needed to deliver compute at unprecedented scale. The Commissioning organization is responsible for ensuring this infrastructure is safely tested, validated, integrated, and transitioned into reliable operations. As the portfolio grows, the team is building common standards, processes, tools, and reporting systems that allow commissioning programs to operate consistently across projects while giving teams and leadership clear visibility into readiness, risk, and execution. About the Role We are seeking a Commissioning Program Manager to build and scale the operating systems behind OpenAI’s infrastructure commissioning programs. You will own the development and continuous improvement of commissioning standards, processes, tools, dashboards, and KPIs across the infrastructure portfolio. You will work closely with commissioning and construction teams to translate field execution needs into practical playbooks, workflows, templates, metrics, and reporting mechanisms that teams can use from construction readiness through testing and turnover. This role sits at the intersection of infrastructure delivery, program management, process design, and data. The ideal candidate understands how complex construction projects operate and can turn fragmented workflows and project data into repeatable systems that improve execution without creating unnecessary administrative burden. Key Responsibilities Develop and maintain commissioning program standards, playbooks, process maps, templates, checklists, stage gates, and acceptance criteria across infrastructure projects. Establish consistent workflows for commissioning planning, construction readiness, QA/QC, issue management, document control, testing evidence

Sales Associate (Mission Associate) Location: McLean, VA Reports to: Director of Revenue Operations Type: Full time About Defense Unicorns Defense Unicorns delivers secure software capabilities to national security missions across the Department of Defense, the Intelligence Community, and the federal government. Our sales team spends its time in the field with the people who own those missions. [Replace with standard company boilerplate as needed.] About the role Our sellers close deals in rooms, on bases, and at customer sites, not behind a laptop doing data entry. This role exists to protect their selling time. As a Mission Associate, you support account executives and deal owners across our federal, DoD, and Intelligence Community territories, along with our work with commercial independent software vendors (ISVs), federal systems integrators (FSIs), and the broader defense industrial base (DIB). You take on the administrative work that surrounds every deal. You are their eyes and ears when they are on the road, the person who keeps the record straight in HubSpot, and the one who makes sure nothing slips while they are mobile. You will also carry a second mandate: figure out where seller time actually goes. You will track the recurring administrative tasks that eat the most hours, quantify them, and bring recommendations to our sales operations and enablement teams so we can streamline and automate the work rather than just absorb it. What you will do Deal support and CRM ownership Capture meeting notes, next steps, new contacts, and deal updates in HubSpot within one business day of every customer interaction, working from seller voice memos, Slack messages, and call debriefs. Make sure seller email is synced to HubSpot, with inboxes connected and customer threads logged to the right contacts and deals, and fix gaps when logging breaks. Keep deal records current ahead of weekly deal meetings and monthly deal reviews, including stages, close dates, forecast categ

Titan Security is built on serving our clients and building careers – just like yours. We are trusted by some of the most well-known companies and properties in the country while remaining dedicated to building personalized security solutions that solve the needs of every customer we support. Named as a nationally recognized Top Workplace in 2024 and 2025 by USA Today, Titan's customized approach to security services will provide you with the opportunity to learn, grow and succeed. Our core values of being Unified, Transparent, Innovative, Committed and Accountable help us in providing unparalleled service and support in all that we do. If you are looking for a meaningful career, a culture of excellence, and the ability to make a difference, we want to talk to you! Titan Security is hiring Security Officers to work various shifts in the Wixom, Michigan area. Responsibilities of Security Officers include, but are not limited to: Provide excellent Customer Service to all parties encountered while on duty, including assisting with directions and general business information. Maintain clear, accurate administrative logs at front desk pertaining to people or property including packages. Control access for tenants, visitors or vendors as required. Monitor security guard cameras and conduct patrols to guard against theft and maintain a safe environment. Respond to incidents, including emergencies at the property, and record data on incidents for building and Titan Security management. Other duties as assigned. Required Qualifications of Security Officers: Must be at least 18 years of age. High School diploma or general education degree (GED) Able to pass pre-employment drug screen and criminal background check. Able to meet physical essential functions of the job, which can include lifting 50+ lbs, completing foot patrols, walking up and down stairs, working in inclement weather Preferred Qualifications of Security Officers: Bilingual considered a plus. Evening

Titan Security is built on serving our clients and building careers – just like yours. We are trusted by some of the most well-known companies and properties in the country while remaining dedicated to building personalized security solutions that solve the needs of every customer we support. Named as a nationally recognized Top Workplace in 2024 and 2025 by USA Today, Titan's customized approach to security services will provide you with the opportunity to learn, grow and succeed. Our core values of being Unified, Transparent, Innovative, Committed and Accountable help us in providing unparalleled service and support in all that we do. If you are looking for a meaningful career, a culture of excellence, and the ability to make a difference, we want to talk to you! Titan Security is currently hiring Scalehouse Operators & Document Processors in the Coshocton, Ohio Area. A Scale house Operator typically may manage the weight measurements of vehicles that enter or exit the premises and ensure proper documentation for a warehouse. The role involves both administrative and customer service duties in a manufacturing setting. Here are the key duties of a Scalehouse Operator: Weighing Vehicles Ensure that vehicles (trucks, cars, or containers) are properly weighed upon entry and exit. Operate and maintain the scale system to accurately measure the weight of vehicles and their contents. Record vehicle weights and compare them to required limits (if applicable). Data Entry and Record Keeping Enter weight data and vehicle information into the system or logbook. Ensure all entries are accurate and up-to-date. Generate reports on weight records, receipts, and transaction details for management. Customer Service Greet drivers as they arrive at the facility. Assist drivers in completing necessary paperwork for their loads (e.g., waste disposal, recycling). Answer questions regarding scale usage, facility procedures, and weight limits. Provide instructions for unloading

Who We Are At Justworks, you’ll enjoy a welcoming and casual environment, great benefits, wellness program offerings, company retreats, and the ability to interact with and learn from leaders in the startup community. We work hard and care about our most prized asset - our people. We’re helping businesses get off the ground by enabling them to focus on running their business. We solve HR issues. We’re data-driven and never stop iterating. If you’d like to work in a supportive, entrepreneurial environment, are interested in building something meaningful and having fun while doing it, we’d love to hear from you. We're united by shared goals and shared motivations at Justworks. These are best summed up in our company values, which are reflected in our product and in our team. Our Values If this sounds like you, you’ll fit right in. Who You Are You're an exceptional operator who loves bringing order to complexity. You thrive behind the scenes, anticipating needs before others see them, keeping multiple priorities moving simultaneously, and creating leverage for senior leaders. You're equal parts project manager, executive coordinator, and problem solver. Whether you're coordinating executive travel, planning a leadership offsite, supporting a customer event, or finding a better way to automate repetitive work using AI, you enjoy making things run better than they did yesterday. You don't think of executive support as administrative work—you see it as enabling leaders to spend more time with customers, partners, employees, and prospects while you build the operating rhythm that keeps a fast-growing Revenue organization moving. This role is hybrid including an onsite working requirement of Tuesday-Thursday out of our office at 55 Water Street in New York City. What You'll Work On As the Executive Coordinator, Revenue, you'll help power the operating system behind the Revenue Leadership Team. Own calendar management and executive coordination for designated Revenue leaders

Secure Every Identity, from AI to Human Identity is the key to unlocking the potential of AI. Okta secures AI by building the trusted, neutral infrastructure that enables organizations to safely embrace this new era. This work requires a relentless drive to solve complex challenges with real-world stakes. We are looking for builders and owners who operate with speed and urgency and execute with excellence. This is an opportunity to do career-defining work. We're all in on this mission. If you are too, let's talk. Position Description: The Technology Engineering Executive Assistant (EA) will focus on providing a wide array of administrative support to leaders within our India site. Our team is in rapid-growth mode and the right candidate will be professional, tenacious, innovative and motivated! This role will have the ability to work cross-functionally across the company while also working with some of our external partners. The EA must be confident, detail oriented, and have the ability to proactively stay steps ahead of the team. In addition, the ideal candidate will remain flexible and be well versed in managing multiple time zones. This role will be based onsite in Bengaluru and will report into the VP, Engineering. What you will be doing: Manage and maintain multiple complex calendars Coordinate international travel Organize team events, socials, offsite meetings, etc Work closely with our HQ Eng and Admin teams Process expense reports Maintain trusting relationships with customers, prospects, team and contacts <li&gt

About Pratham International Pratham International (PI) is a US 501(c)(3) established to support learning innovations for children and youth in contexts across the globe. We enable the adaptation and spread of proven and scalable education solutions pioneered in India by Pratham Education Foundation, such as Teaching at the Right Level (TaRL), to contexts across the global south through programming and technical assistance tailored to local realities. Today, Pratham innovations reach millions of children annually through partnerships across ~30 countries. Description of the Role / Role Purpose Pratham International is seeking a highly organized Executive Assistant to support its global leadership team. This role is established as a centralized team resource rather than a traditional personal assistant role. You will act as the logistical anchor for the Executive Group (EG), ensuring seamless operations across scheduling, international travel, and board schedules. The successful candidate will be a proactive partner to leadership, capable of managing complex logistics across multiple time zones and providing high-level administrative support to board committees. Major Roles and Responsibilities Shared Executive Scheduling (30%) Calendar Management: Manage complex scheduling requests for multiple members of the leadership team, prioritizing external partner and donor meetings. Global Coordination: Resolve conflicts and schedule calls across India, US, LAC, and Africa time zones and across Pratham entities as needed. Workspace Management : Coordinate logistical bookings for team-wide meetings (e.g., securing venues like Work Bar) and communicate details to the broader staff. International Travel & Logistics (outside India) (25%) End-to-End Travel Support: Manage international travel for leadership, including flights, visas, accommodations, and ground transportation. Expense Management: Process travel expenses and ensure timely reporting and reimbursement. Spec

DeepIntent is the leading healthcare marketing platform, purpose-built to help marketers plan, activate, and optimize data-driven campaigns with speed and precision. Trusted by the world’s top healthcare brands and their agencies, DeepIntent uniquely unites media, identity, and real-world clinical data to power privacy-safe, omnichannel marketing across every screen. Backed by patented technology and proven outcomes, DeepIntent’s platform delivers measurable audience quality and script lift at scale. Learn more at www.deepintent.com . What You’ll Do: We are looking for an Applied AI Engineer to embed directly with our US commercial and operational teams building a human and agentic “operating system” that powers how we work as a company. In this role, you will be a builder and a problem-solver — someone who translates day-to-day operational pain points into practical AI agent and automation solutions that free up capacity for higher-value work. This is an ideal role for someone who is passionate about applied AI, comfortable working across business and technical teams, and excited to see their work make an immediate and measurable impact. Build & Deploy AI Agents and Automations Design, build, and deploy AI agents that automate administrative and repetitive workflows across commercial operations. Identify high-value automation opportunities by working directly with stakeholders to map processes and surface inefficiencies. Develop solutions using LLMs (e.g., OpenAI, Anthropic Claude), workflow automation tools, RESTful APIs, and Python scripting. Prototype, iterate, and ship working solutions quickly — moving from problem to deployed tool with minimal overhead. Partner with Business Teams Serve as the technical point of contact embedded within commercial and PMO teams, building strong working relationships with non-technical stakeholders. Translate ambiguous business needs into clear technical requirements and executable solutions. Communicate progress, sur