Administrative Coordinator Jobs

About the Team At Trendyol HR, we put people at the heart of everything we do. We expand our global talent network, support talent development, and foster an inclusive culture. Working closely with all teams, we shape and sustain a work environment where people can thrive, while understanding needs and turning them into effective solutions. Through data- and autonomy-driven processes, we continuously improve how we work and strengthen our culture, building an agile organization that advances our values. We are seeking a motivated and detail-oriented HR Shared Services & Mobility Intern to join our regional team in Romania. In this hands-on learning role, you will assist in coordinating immigration, expatriate relocations, and core HR administrative workflows across Romania and selected European markets. Working closely with vendors, HR colleagues, and international assignees, you will help maintain compliance trackers, streamline onboarding/offboarding tasks, and support the digitization of our European HR operations—building a solid foundation for a career in global HR.

We are seeking an experienced Executive Assistant with at least 5+ years of experience to support high level executives. The ideal candidate will be proactive, highly organized and capable of managing complex schedules and administrative tasks. This role requires strong interpersonal skills, attention to detail and the ability to handle confidential information with discretion. Datadog is looking for an Executive Assistant who thrives in a fast-paced, dynamic work environment to provide exemplary support for high level executives located in Paris. This highly visible and professional position requires diligent attention to detail, impeccable time management skills, and an ability to multitask. This role reports directly to the Team Lead, Executive Support. At Datadog, we place value in our office culture - the relationships and collaboration it builds and the creativity it brings to the table. We operate as a hybrid workplace to ensure our Datadogs can create a work-life harmony that best fits them. What You’ll Do: Manage and maintain executive schedules, coordinate internal and external meetings, arrange calls, dinners, events, etc. Coordinate and manage projects and follow-up on action items Assist in the preparation of agendas and materials for meetings Work with the Executive Support Team on projects related to new hires, events, office functions, socials, offsite meetings, etc Who You Are: 5+ years of experience supporting multiple leaders and high level executives Tech-savvy with a strong interest in using technology to improve work efficiency Proficient in Google Workspace Someone with high integrity who can maintain complete confidentiality on all business matters Even-tempered, kind and respectful; able to remain calm under pressure Able to communicate clearly and concisely in, both verbally and in writing Detailed-oriented with strong organizational and time-management skills A great multitasker and team player Comfortable workin

We’re looking for an enthu HR Intern to join the People team at Bolna.ai . This is a hands-on opportunity for someone who wants to learn how People Operations works in a fast-growing startup - from supporting employees to helping run day-to-day HR and office operations. What you’ll do Support employee onboarding, documentation, and HR operations . Maintain employee records and ensure HR data stays accurate and organised. Support employee queries and coordinate with internal teams and vendors. Facilitate office operations, events, employee engagement activities, and day-to-day administrative tasks effectively. Coordinate with employees and external vendors to ensure smooth execution of HR and office requirements. Support the People team with day-to-day operational requirements as the organisation scales. Who we’re looking for 0–1 year of experience in HR, People Operations, or a related internship. Prior HR internship experience is a plus. Strong communication and organisational skills. Detail-oriented and comfortable handling multiple tasks. Proactive, dependable, and willing to take ownership. Comfortable working in a fast-paced startup environment . Someone who genuinely enjoys working with people and wants to build a career in HR. Why this role? You’ll get hands-on exposure to People Operations, employee experience, office operations, and HR processes while working closely with a growing team. Learn fast. Take ownership. Work with great people. Location: Udyog Vihar 3, Gurugram Working Days: Monday–Friday

A World-Changing Company Palantir builds the world’s leading software for data-driven decisions and operations. By bringing the right data to the people who need it, our platforms empower our partners to develop lifesaving drugs, forecast supply chain disruptions, locate missing children, and more. Core Responsibilities Steer contracts through internal systems and coordinate input from various teams across Palantir for expertise, review and negotiation Document drafting, processing, including formatting, clean-up, filing and executing agreements Pilot the completion of customer onboarding forms Ensure alignment on deals and forecasting expectations across a variety of teams at Palantir including legal, finance, deal team and sales Maintain accurate records, report project metrics and track contractual terms Manage business-specific strategic project work to enable the effective growth and scale of deal execution across the legal team What We Value Ability to pivot quickly, anticipate needs and execute autonomously, with a high sense of urgency Ability to collaborate with a cross-functional team, leveraging effective communication, strong writing and customer service skills Meticulous attention to detail and organization and a strong sense of ownership Demonstrated ability to identify business process inefficiencies and drive process improvements A “no task too big, no task too small” mentality. Willingness and ability to work outside of standard business hours as needed What We Require 3+ years of previous legal and/or contract administrative support experience, preferably in a fast-paced legal environment Proficiency in using Microsoft Office suite Experience with contract lifecycle management tooling Experience managing complex, cross-functional projects Initially 4 days per week in-office which can be reduced to 2-3 days

Become a part of our caring community The Care Management Support Assistant contributes to administration of care management. Provides non-clinical support to the assessment and evaluation of members' needs and requirements to achieve and/or maintain optimal wellness state by guiding members/families toward and facilitate interaction with resources appropriate for the care and wellbeing of members. The Care Management Support Assistant performs basic administrative/clerical/operational/customer support/computational tasks. Typically works on routine and patterned assignments. The Care Management Support Assistant will review inbound referrals and correspondence for processing, fulfilment or resolution utilizing all appropriate software systems and resources. Screen physician’s orders and documentation to identify that all qualifying medical documentation and required information is included. When necessary, request additional applicable information from referring entity. Perform verification of benefits coverage and eligibility for services per Health Plan contract. Review referral data matching it against specified medical terms and diagnoses or procedure codes and follow established procedures for approving request or referring request for further review. Provide referral management education to members and providers regarding medical benefits, referral status and prior authorizations. Communicate with patient to confirm demographics and explain the details of the services/care requested. Coordinate the timely delivery of care and services with providers. Also communicate with referring entities, providers, and members regarding final referral determination while maintaining detailed documentation to record patient, physician, referral source and provider interactions and communications. Work with Pre-Authorization, Utilization Management, Billing, Pharmacy, and Home Care r

Position Overview: The Customer Success Manager oversees a portfolio of accounts and ensures an amazing customer experience, as measured by NPS, gross revenue retention, upsell/cross-sell referrals, meaningful customer engagement and adoption via product usage indicators. As the key contact point for the customer relationship on Diligent products. The CSM will perform hands-on account management activities as well as collaborate with other team members in coordinating successful customer onboarding, training and ongoing customer relationships to ensure long-term satisfaction. Key Responsibilities Build and maintain strong direct client relationships with key stakeholders & retain those relationships via meaningful and consistent engagement with the key stakeholders at the customer. This entails setting up and running operational meetings as well as periodic formalised business review meetings to align intended outcomes with the customer journey. Owning and managing the commercial and contractual customer renewal process; Grow your set of customer accounts by proactively anticipating needs, recommending additional products and services and providing an excellent customer experience as measured by revenue retention and customer product usage; Collaborate with the Sales team in a mutually beneficial account management model by spotting, qualifying and passing on expansion leads Increase overall client satisfaction with Diligent measured through Net Promoter Score; Provide a seamless and ‘best in class’ customer experience through all phases of the customer lifecycle - coordinating with the client implementation and project teams, administrative staff, IT Team, and users of the Diligent application/s; Collaborate internally to be the voice of the customer across other departments, including with the sales, expansion, services, marketing, finance, customer transactions and op

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Assistant Facility Manager-JLL What this job involves: As an Assistant Facility Manager at JLL, you'll provide comprehensive facility management services while working collaboratively with property managers and account teams to ensure seamless operations across our client's portfolio. You'll be the vital link between building occupants, vendors, and leadership—coordinating everything from work order systems and budget analysis to special events and service delivery. At JLL, we embrace more innovative ways of working, and this role empowers you to thrive by taking ownership of critical administrative and operational functions that keep facilities running smoothly. You'll manage procurement processes, oversee service contracts, coordinate maintenance activities, and serve as a key interface with clients, visitors, and guests. This position offers meaningful opportunities to strengthen and advance your career through hands-on experience in financial systems, vendor management, and operational excellence while contributing to our culture of collaboration that defines how we deliver exceptional facility services. What your day-to-day will look like: <

Our Purpose Mastercard powers economies and empowers people in 200&#43; countries and territories worldwide. Together with our customers, we’re helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential. Title and Summary Executive Assistant Overview: • The Executive Assistant will support key executives across Consumer Products and Processing. They will help to set the tone for the team. A high energy, creative, outgoing “people person” with strong trust is desired. The role includes performing general administrative duties such as telephone coverage, scheduling of meetings, travel arrangements, expense reporting, calendar management, copying, ordering supplies, and maintaining department records including the departmental budget and contract administration support. Ideally, this person would also be keen to take on more than the core tasks and would be interested in leveraging this role as a way to expand their experience and develop their skills through some project work. Major Accountabilities: • Perform general administrative duties to support day-to-day operations in such areas as phone coverage ,scheduling meetings, completing travel arrangements, expense reporting, maintaining management calendar, and taking and distributing meeting minutes. • Prepare communications, reports, presentations, or other assigned documentation • Ensure all meeting support is appropriately coordinated for meetings and events • Administer programs, projects or processes specific to the Credit team, and maintain spreadsheets o

Role Overview The Executive Assistant at GHX India serves as a cornerstone of executive effectiveness and organizational culture. This role partners directly with senior leadership to keep priorities moving, while also owning the planning and execution of team events and culture programs that make GHX India a great place to work. The ideal candidate is proactive, organized, discreet, and genuinely energized by bringing people together. Key Responsibilities Executive Support for Managing Director of India Manage the calendar of the Managing Director of India, including scheduling meetings. Coordinate domestic and international travel, including flights, hotels, meals, and ground transportation; provide real-time support for itinerary adjustments due to schedule changes or disruptions. Plan and coordinate executive team events, including venue selection, catering, and onsite support; attend events as needed to stay connected with executive and team needs. Prepare, edit, and review documents, presentations, and correspondence with accuracy, clarity, and professionalism. Build comprehensive itineraries for conferences and complex travel schedules. Track and reconcile executive expenses, manage petty cash purchases, and process expense reports. Proactively assess administrative needs, prioritize tasks, and recommend effective solutions to support executive and team operations. Organize and maintain electronic and physical files per GHX Security and Compliance guidelines. Follow all GHX policies including T&E, Compliance, and Security policies. Assist with special projects and perform additional administrative duties as assigned. Culture & Events Plan and execute employee culture and events from concept to close — offsites, celebrations, recognition moments, and milestone gatherings. Partner with leadership and HR to bring the company’s values to life through meaningful, well-run experiences. Collaborate with the Branding and Marketing team to plan, review,

Location: North Kolkata Industry: Air Compressor Manufacturing Company: AIR SOLUTION (Authorized Channel Partner of Air Compressor Manufacturer) AIR SOLUTION is a growing industrial solutions company engaged in the sales and service of air compressor systems. The organization is currently looking for a dedicated and enthusiastic Sales Co-Ordinator to join its Kolkata office. Position: Sales Co-Ordinator Gender: Female Only Job Location: Kolkata Office Qualification: Higher Secondary (Minimum) / Graduate Experience: Freshers & Candidates with 6 Months Experience Can Apply Salary: 8,000 10,000 Per Month Required Skills: MS Word MS Excel Basic Computer Knowledge Good Communication Skills Data Management & Coordination Skills Key Responsibilities: • Maintain and update client databases accurately • Coordinate with clients regarding quotations, orders, and order closures • Maintain official stock records and inventory data • Handle and update company databases and documentation • Support office operations and sales coordination activities • Prepare reports and maintain records using MS Excel and MS Word • Ensure proper communication between clients and internal departments Desired Candidate Profile: • Good communication and interpersonal skills • Organized and detail-oriented • Ability to handle office documentation efficiently • Quick learner with a positive attitude • Basic knowledge of office administration Why Join Us? Freshers Welcome Professional Work Environment Opportunity to Learn Industrial Sales Operations Career Growth Opportunities Stable Office-Based Job Apply Now 9231799122 8777211016 9331205133 IDEAL CAREER ZONE 128/12A, Bidhan Sarani, Near Shyambazar Metro Gate No. 1, Gandhi Market, Behind Sajjaa Dhaam Bed Sheet Showroom, Kolkata 700004 Interested candidates may call directly or send their updated resume immediately. #SalesCoordinator #FemaleJobs #OfficeJobs #FreshersJobs #KolkataJobs #NorthKolkataJobs #BackOfficeJobs #CoordinatorJobs #HiringNow #AirComp

At Lyft, our purpose is to serve and connect. We aim to achieve this by cultivating a work environment where all team members belong and have the opportunity to thrive. We are looking for an Executive Business Partner to support a VP, Chief Information Officer (Kevin Smith), Chief Information Security Officer (Chaim Sanders), and Director, TPM (Jared Evans), all leaders within the Foundations & AI Transformation (Foundations) organization. You will handle the calendars of 3 leaders, coordinate meetings and events and help organize org wide initiatives. You are joining a team comprised of 3 Executive Business Partners for our organization and will collaborate on org-wide projects and priorities. You enjoy working in an energetic environment, managing multiple competing priorities, and streamlining hectic days. You are incredibly organized, a true team-player, and able to build strong relationships. You make it happen and you’re not afraid to be yourself while uplifting those around you. Responsibilities: Proactively and strategically manage the executive’s complex calendar and meeting coordination, travel, and other administrative tasks Work closely with fellow EBPs to ensure efficient, effective and consistent coverage across all CSP Leaders Manage clear communication between stakeholders, identify gaps in visibility and propose solutions Independently and proactively provide solutions to issues and escalate if necessary Stay abreast of the leader’s priorities and major projects, serving as a resource for other stakeholders when needed Plan offsites and team events Project-manage initiatives and work streams; keeping track of progress, identifying areas for efficiencies, and ensuring timely completion of projects Provide peer mentorship and coaching to other Executive Business Partners in the org Budget and expense management Partner with Office Operations and IT teams to ensure teams have appropriate resources and optimal set-up for in-person, remote, and hybri

At Lyft, our purpose is to serve and connect. We aim to achieve this by cultivating a work environment where all team members belong and have the opportunity to thrive. We are looking for an Executive Business Partner to support our four Senior Directors on the Policy Leadership team. This vital new role will manage scheduling and coordinate events, org wide initiatives, and meetings for the broader team. This role is for you if you enjoy working in an energetic environment, managing multiple competing priorities, and streamlining hectic days. The role requires someone who is incredibly organized, attentive to detail, and a true team-player able to build strong relationships. This role is expected to be based in the Washington, DC Lyft office on a hybrid schedule. Responsibilities: Proactively and strategically manage complex calendars and meeting coordination, travel, and other administrative tasks; Work closely with the Chief of Staff (CoS) to keep them informed of agendas, presentations, and decisions needed prior to meetings Prepare presentation materials and briefs for team meetings in partnership with CoS Project-manage initiatives and work streams; keeping track of progress, identifying areas for efficiencies, and ensuring timely completion of projects Manage clear communication between stakeholders, identify gaps in visibility and propose solutions Independently and proactively provide solutions to issues and escalate if necessary Stay abreast of the leaders’ priorities and major projects, serving as a resource for other stakeholders when needed Help plan offsites and team events Develop peer relationships with other Executive Business Partners in the org&a

Who we are About Stripe Stripe is a financial infrastructure platform for businesses. Millions of companies - from the world’s largest enterprises to the most ambitious startups - use Stripe to accept payments, grow their revenue, and accelerate new business opportunities. Our mission is to increase the GDP of the internet, and we have a staggering amount of work ahead. That means you have an unprecedented opportunity to put the global economy within everyone's reach while doing the most important work of your career. About the team At Stripe, we want to give every candidate a stellar experience, no matter the outcome of their interview. Our Recruiting Coordination team manages several aspects of recruiting administration to provide a great experience for our candidates, shepherding them through the entire process. Initially on a 11-month fixed term contract, this role will involve playing a key role in the coordination of the interview process across many regions, functions and role types. What you’ll do Responsibilities Schedule high volume interviews for Stripe candidates globally, with speed and efficiency Work closely with recruiters and interviewers in delivering a great candidate experience throughout the interview process Help track candidate progress from initial contact through offer Work closely with other coordinators on cross-functional teams Own the onsite candidate experience, acting as their primary host in the office to ensure a seamless and welcoming experience Who you are We're looking for someone who meets the minimum requirements to be considered for the role. If you meet these requirements, you are encouraged to apply. The preferred qualifications are a bonus, not a requirement. Minimum requirements Highly organized with the ability to prioritize multiple stakeholders and tasks while managing their work time efficiently Excellent verbal and written communication skills, with an appropriate blend of professionalism and friendliness Preferred qua

We’re building a world of health around every individual — shaping a more connected, convenient and compassionate health experience. At CVS Health®, you’ll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger – helping to simplify health care one person, one family and one community at a time. Position Summary Responsible for supporting the Nursing department by ensuring timely and accurate tracking of Plan of Treatment documents in medical records software. Individual will maximize contact with providers to obtain signatures. Team member will effectively execute the process that is consistent with the management and organizational goals. ESSENTIAL DUTIES AND RESPONSIBILITIES Contacting prescriber offices to obtain fax numbers or prescriber email addresses via phone call Faxing nursing Plan of Treatments to appropriate prescriber fax number or email address Tracking Plan of Treatment details within the patient's electronic medical record. Q and A of Plan of Treatment documents. Obtaining provider signatures on Plan of Treatments. Required Qualifications Minimum one year of related experience in coordinating activities, administrative support functions, and customer service. Effective verbal and written communications skills. Excellent detail orientation and time management skills. Proficiency with Microsoft business software. Preferred Qualifications Experience as a nursing assistant, pharmacy technician, home patient representative, or customer service representative preferred. Experience obtaining physician signatures on Pl

Who are we? Cohere is the leading security-first enterprise AI company. We build cutting-edge foundation AI models and end-to-end products that are designed to solve real-world business problems. We’re training and deploying frontier models for enterprises who are building AI systems. We believe that our work is instrumental to the widespread adoption of AI and we are looking for folks that want to be part of that. We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. Cohere is a team of researchers, engineers, designers, and more, who are all passionate about their craft. We are a global technology company headquartered in Toronto with key offices in London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul. Join us! Why this role? The Admin team at Cohere is looking for an Executive Assistant to support Cohere's SVP of People, and to manage some of our global EA team. In this dynamic and collaborative role, you will thrive in a fast-paced environment, working cross-functionally to provide high-value support. You will manage executive calendars, coordinate travel arrangements, enhance team cohesion through various initiatives, and take on diverse projects. Additionally, you will be responsible for managing a high performing team of EAs across the company. We are seeking someone who is eager to dive into the challenges and opportunities that come with supporting our executive team. If you have a passion for providing seamless administrative support and contributing to a high-performing organization, this role is ideal for you. In this role, you will: Manage the day-to-day schedule for our SVP of People, including calendaring, booking meetings [internal and external] and other commitments to ensure a balanced and efficient workday Coordinate internal and external meetings (think 1:1s, board meetings, partner meetings) and assist with documenta