Administrative Officer Jobs

OVERVIEW At Construction Resources and its affiliated companies, we are more than a distributor—we are a trusted partner to designers, builders, remodelers, and homeowners. For over 50 years, we’ve delivered integrated solutions that help turn ideas into reality across residential, multi-family, and commercial projects. Our success is built on collaboration, craftsmanship, and a commitment to excellence. Whether you contribute on the design floor, in operations, or in the field, you’ll be part of a dedicated team that values people, quality, and continuous growth. POSITION OVERVIEW The Administrative Assistant provides efficient administrative, clerical, and organizational support to ensure the smooth operation of the company. This role supports internal teams across projects and preconstruction efforts by managing documentation, coordinating communication, and maintaining accurate records that help drive successful outcomes. KEY RESPONSIBILITIES Answer and route incoming phone calls; manage emails and general correspondence in a professional and timely manner. Prepare, edit, and distribute documents including reports, presentations, memos, and forms. Create, request, maintain, and submit insurance documentation, certified payrolls, compliance records, and general contract documents. Track, coordinate, and support the completion and submission of contracts and change orders in partnership with project teams. Log, track, and maintain preconstruction submittals from internal team members. Follow up on submitted samples, bids, specifications, and related documentation to ensure completeness and timeliness. Maintain organized digital and physical filing systems to support project accuracy and compliance. Provide general administrative support to ensure efficient day-to-day operations. EXPERIENCE & QUALIFICATIONS High school diploma or equivalent required; associate degree or additional administrative training preferred. 2+ years of experience in an administrative, c

Who We Are HP IQ is HP’s new AI innovation lab. Combining startup agility with HP’s global scale, we’re building intelligent technologies that redefine how the world works, creates, and collaborates. We’re assembling a diverse, world-class team—engineers, designers, researchers, and product minds—focused on creating an intelligent ecosystem across HP’s portfolio. Together, we’re developing intuitive, adaptive solutions that spark creativity, boost productivity, and make collaboration seamless. We create breakthrough solutions that make complex tasks feel effortless, teamwork more natural, and ideas more impactful—always with a human-centric mindset. By embedding AI advancements into every HP product and service, we’re expanding what’s possible for individuals, organisations, and the future of work. Join us as we reinvent work, so people everywhere can do their best work. About The Role HP IQ is looking for a highly organized, detail-oriented Administrative Partner to support our VP, Artificial Intelligence and Software and our VP, HW Systems, Integrity and Productivity, while also providing operational support to the Software teams. In this role, you will act as an Administrative Partner to VP of Artificial Intelligence and Software and VP, HW Systems, Integrity and Productivity by managing priorities, anticipating needs, and executing with precision, while also keeping all operational processes for the AI, Software, HW Systems, Integrity and Productivity teams running smoothly. Our ideal candidate is someone who is excited to make things happen, has a fastidious attention to detail, thrives in bringing structure to fast-paced environments, enjoys being part of a team and is genuinely motivated by this work. What You Might Do Perform basic tactical and strategic administrative support tasks for upper executive-level employees of the organization Generates statistical and analytic reports for utilization by the organization for strategic planning in the adminis

Become a part of our caring community You will support the CDAO, SVP of Data and Analytics, helping manage the day-to-day executive support needs of a large and complex organization of approximately 1,500 associates and partners. Delivering on Humana’s purpose of helping people achieve their best health requires a trusted and connected understanding of the people we serve and the ability to turn data and insight into action at scale. The Data & Analytics organization will achieve this vision by creating trusted enterprise data assets, contextualizing them for consumption, modernizing the platforms that power them, establishing clear accountability for their governance, and activating them through analytics, AI, and decision intelligence. This is an opportunity to support the leadership of one of Humana's largest technology organizations and contribute to initiatives that are modernizing healthcare technology, advancing AI-driven capabilities, and improving experiences for millions of members and providers. Success in this role requires exceptional organization, attention to detail, professionalism, and sound judgment. You will help ensure the executive is prepared, organized, and focused on key priorities by managing calendars, coordinating meetings and travel, supporting leadership events, handling communications, and partnering with stakeholders across the organization. What You'll Support Complex calendar management across four senior leaders and stakeholders Executive travel planning, meeting logistics , and event coordination

Administrative Assistant — Bangkok, Bangkok, Thailand. Apply via Workday.

Administrative Coordinator, FP&A - Foster City, CA — United States - California - Foster City. Apply via Workday.

About Pinterest: Millions of people around the world come to our platform to find creative ideas, dream about new possibilities and plan for memories that will last a lifetime. At Pinterest, we’re on a mission to bring everyone the inspiration to create a life they love, and that starts with the people behind the product. Discover a career where you ignite innovation for millions, transform passion into growth opportunities, celebrate each other’s unique experiences and embrace the flexibility to do your best work. Creating a career you love? It’s Possible. At Pinterest, AI isn't just a feature, it's a powerful partner that augments our creativity and amplifies our impact, and we’re looking for candidates who are excited to be a part of that. To get a complete picture of your experience and abilities, we’ll explore your foundational skills and how you collaborate with AI. Through our interview process, what matters most is that you can always explain your approach, showing us not just what you know, but how you think. You can read more about our AI interview philosophy and how we use AI in our recruiting process here . We're seeking an Administrative Business Partner to provide support to senior leaders on our Engineering, Product and Design leadership team. In this role, you'll play a crucial part in keeping the team organized, motivated, and operating efficiently. Your responsibilities will include managing complex, global schedules, nurturing internal and external relationships, and excelling as a detail-oriented communicator. You should have a proactive approach and be capable of independently overseeing diverse tasks and demands, all while handling confidential and sensitive matters with the utmost discretion. What you’ll do: Manage complex calendars with minimal direction; prioritize and make calendaring decisions based on business need using independent judgment. Support leaders by helping track team OKRs, attend cross-functional meetings a

Who we are About Stripe Stripe is a financial infrastructure platform for businesses. Millions of companies - from the world’s largest enterprises to the most ambitious startups - use Stripe to accept payments, grow their revenue, and accelerate new business opportunities. Our mission is to increase the GDP of the internet, and we have a staggering amount of work ahead. That means you have an unprecedented opportunity to put the global economy within everyone's reach while doing the most important work of your career. About the team The administrative business partner team works with Stripe’s leaders to support their day-to-day administrative needs, while also contributing to projects that help drive the company’s strategic priorities. What you’ll do In this role, you will be a critical part of supporting our People Leadership business function by offering administrative support to 2 leaders. Responsibilities Provide complex calendar support for your leaders and, potentially, other members of their team Manage and book travel arrangements and process expense reports Make recommendations to your leaders on time management, prioritization, delegation, and organization Organize and plan team meetings and offsites by assisting with the production of materials and pre-reads, taking notes, and tracking action items Partner with your leader to track key project milestones as well as progress against personal, team, and company goals and targets Establish new—and improve existing—administrative systems and processes Support the operations and culture of your leaders organization Act as a trusted strategic partner and handle highly sensitive data with absolute discretion Who you are We're looking for someone who meets the minimum requirements to be considered for the role. If you meet these requirements, you are encouraged to apply. Minimum requirements You have 5+ years of administrative experience at a fast growing or large company You are exc

Who we are About Stripe Stripe is a financial infrastructure platform for businesses. Millions of companies - from the world's largest enterprises to the most ambitious startups - use Stripe to accept payments, grow their revenue, and accelerate new business opportunities. Our mission is to increase the GDP of the internet, and we have a staggering amount of work ahead. That means you have an unprecedented opportunity to put the global economy within everyone's reach while doing the most important work of your career. About the team The administrative business partner team works with Stripe's executive leaders to strategically manage their day-to-day administrative and operational needs, while also contributing significantly to projects and initiatives that help drive the company's strategic priorities. In this role, you'll be a critical part of supporting our business function by offering administrative support to 2-3 leaders within the same organization. What you’ll do In this role, you'll be a critical part of supporting our executive function. Responsibilities Provide complex calendar support for your leaders and, potentially, other members of their team Manage travel arrangements and process expense reports Make recommendations for your executives with regard to their time management, prioritization, delegation, and organization Organize and plan team meetings and offsites by assisting with the production of materials and pre-reads, taking notes, and tracking action items Partner with your executive to track key project milestones as well as progress against personal, team, and company goals and targets Establish new—and improve existing—administrative systems and processes Support the operations and culture of various Stripe teams Who you are We're looking for someone who meets the minimum requirements to be considered for the role. If you meet these requirements, you are encouraged to apply. The preferred qualifications are a bonus, not a requirement. Minimum

PM Admin Assistant Summary We are looking for an experienced administrative assistant to provide support to our portfolio managers and their team of research analysts. What you’ll do As an Administrative Assistant, you will provide administrative support to one or several investment teams including portfolio managers and research analysts. Specifically, you will: Strategically partner with investment team(s) to help alleviate workload and create efficiencies Manage calendars and conference calls, make appointments, book conference rooms, organize meetings Coordinate domestic and international travel arrangements Create and process expense reports Manage phone coverage for team and set up conference calls as needed Participate in elements of the research process Perform personal assistant functions (scheduling, reservations etc.) if required Identify areas of improvement and develop solutions to help optimize team workflow Develop and maintain strong working relationships with Brokers to manage corporate access for PM(s) and team in partnership with Compliance Conduct research and aggregate data Follow internal policies and due processes such as compliance approvals Work on special projects as needed What’s required Strong industry knowledge Ability to multitask and anticipate assignments while maintaining meticulous attention to detail Research and organize earnings calls and conference dates Proactive workflow management and strong communication skills Desire to take on more responsibility and become an important member of team investment process Demonstrated sustained top performance as a PM administrative assistant, exemplifying our Mission, Value and Standards Strong organizational, communication, and interpersonal skills Ability to work autonomously with very little direction Proficient level knowledge of Microsoft Outlook, Excel, and Word - Consistently lives Point72’s Mission and Values Commitment to the highest ethical standards W

A World-Changing Company Palantir builds the world’s leading software for data-driven decisions and operations. By bringing the right data to the people who need it, our platforms empower our partners to develop lifesaving drugs, forecast supply chain disruptions, locate missing children, and more. The Role ShipOS is Palantir's partnership with the U.S. Navy to modernize the American maritime industrial base — accelerating submarine production, shipyard operations, and supplier coordination across the country. It's one of the highest-priority programs at the company, and it moves fast. Our Administrative Business Partners don't just support leaders — they're the backbone of the busiest people on the team. You'll work directly with the leads running our Shipbuilder, Suppliers, and Shipyards workstreams and anticipate needs before they're voiced, own the details no one else sees, and make a high-performing team run even faster. This is a strategic role, requiring the ability to forecast and plan for changing circumstances with complicated data inputs. Core Responsibilities Own calendar management and deconfliction across multiple workstream leads — onsites, supplier visits, internal syncs, and Navy stakeholder meetings Schedule and track supplier engagements end-to-end: who's rolling on and off, when they're available, and which team member is covering each slot Drive the weekly update process — gather inputs from leads, write the narrative, make it look sharp, and distribute to the broader team Chase follow-ups and action items so leads don't have to Manage onboarding logistics: track hard badge and laptop requests and follow up on access issues until they're resolved Book domestic travel arrangements and process expense reports Help plan and support team events and external gatherings Work autonomously and in close collaboration with teammates, government counterparts, and external partners.</l

A World-Changing Company Palantir builds the world’s leading software for data-driven decisions and operations. By bringing the right data to the people who need it, our platforms empower our partners to develop lifesaving drugs, forecast supply chain disruptions, locate missing children, and more. The Role ShipOS is Palantir's partnership with the U.S. Navy to modernize the American maritime industrial base — accelerating submarine production, shipyard operations, and supplier coordination across the country. It's one of the highest-priority programs at the company, and it moves fast. Our Administrative Business Partners don't just support leaders — they're the backbone of the busiest people on the team. You'll work directly with the leads running our Shipbuilder, Suppliers, and Shipyards workstreams and anticipate needs before they're voiced, own the details no one else sees, and make a high-performing team run even faster. This is a strategic role, requiring the ability to forecast and plan for changing circumstances with complicated data inputs. Core Responsibilities Own calendar management and deconfliction across multiple workstream leads — onsites, supplier visits, internal syncs, and Navy stakeholder meetings Schedule and track supplier engagements end-to-end: who's rolling on and off, when they're available, and which team member is covering each slot Drive the weekly update process — gather inputs from leads, write the narrative, make it look sharp, and distribute to the broader team Chase follow-ups and action items so leads don't have to Manage onboarding logistics: track hard badge and laptop requests and follow up on access issues until they're resolved Book domestic travel arrangements and process expense reports Help plan and support team events and external gatherings Work autonomously and in close collaboration with teammates, government counterparts, and external partners.</l

A World-Changing Company Palantir builds the world’s leading software for data-driven decisions and operations. By bringing the right data to the people who need it, our platforms empower our partners to develop lifesaving drugs, forecast supply chain disruptions, locate missing children, and more. The Role Our team of Administrative Business Partners does more than just support our leaders: we’re the backbone of the busiest people at Palantir. We build positive relationships with the people we support and anticipate their needs without being asked. Our passion for helping others makes us an invaluable resource at Palantir! As an Administrative Business Partner, you will be handling a variety of professional responsibilities, including calendaring, travel, and expenses. You are very organized and thrive off of enabling the people you support to be as productive and impactful as possible. You’ll demonstrate your excellent communication skills, and exercise tact and diplomacy in helping to manage relationships with internal and external senior team members at Palantir. In this role you'll also demonstrate good judgment and critical thinking by understanding competing priorities and actioning accordingly.

A World-Changing Company Palantir builds the world’s leading software for data-driven decisions and operations. By bringing the right data to the people who need it, our platforms empower our partners to develop lifesaving drugs, forecast supply chain disruptions, locate missing children, and more. The Role Our team of Administrative Business Partners does more than just support our leaders: we’re the backbone of the busiest people at Palantir. We build positive relationships with the people we support and anticipate their needs without being asked. Our passion for helping others makes us an invaluable resource at Palantir! As an Administrative Business Partner, you will be handling a variety of professional responsibilities, including calendaring, travel, and expenses. You are very organized and thrive off of enabling the people you support to be as productive and impactful as possible. You’ll demonstrate your excellent communication skills, and exercise tact and diplomacy in helping to manage relationships with internal and external senior team members at Palantir. In this role you'll also demonstrate good judgment and critical thinking by understanding competing priorities and actioning accordingly.

A World-Changing Company Palantir builds the world’s leading software for data-driven decisions and operations. By bringing the right data to the people who need it, our platforms empower our partners to develop lifesaving drugs, forecast supply chain disruptions, locate missing children, and more. The Role Our team of Administrative Business Partners does more than just support our leaders: we’re the backbone of the busiest people at Palantir. We build positive relationships with the people we support and anticipate their needs without being asked. Our passion for helping others makes us an invaluable resource at Palantir! As an Administrative Business Partner, you will be handling a variety of professional responsibilities, including calendaring, travel, and expenses. You are very organized and thrive off of enabling the people you support to be as productive and impactful as possible. You’ll demonstrate your excellent communication skills, and exercise tact and diplomacy in helping to manage relationships with internal and external senior team members at Palantir. In this role you'll also demonstrate good judgment and critical thinking by understanding competing priorities and actioning accordingly.

A World-Changing Company Palantir builds the world’s leading software for data-driven decisions and operations. By bringing the right data to the people who need it, our platforms empower our partners to develop lifesaving drugs, forecast supply chain disruptions, locate missing children, and more. The Role Our team of Administrative Business Partners does more than just support our leaders: we're the backbone of the busiest people at Palantir. We build positive relationships with the people we support and anticipate their needs without being asked. Our passion for helping others makes us an invaluable resource at Palantir! As an Administrative Business Partner, you will be handling a variety of professional responsibilities, including calendaring, travel, and expenses. You are very organized and thrive off of enabling the people we support to be as productive and impactful as possible. You'll demonstrate your excellent communication skills, and exercise tact and diplomacy in helping to manage relationships with internal and external senior team members at Palantir. In this role you'll also demonstrate good judgment and critical thinking by understanding competing priorities and actioning accordingly. Palantir moves fast — priorities shift, leadership needs evolve, and no two days look the same. The best Administrative Business Partners don't just keep up; they stay one step ahead. You bring a strategic mindset to every interaction, thinking beyond the immediate task to understand the broader goals of the people and teams you support. You're a clear and confident communicator — whether drafting a concise briefing, coordinating across time zones, or navigating a sensitive conversation with a senior stakeholder — and your written and verbal communication consistently reflects professionalism and clarity. Ambiguity doesn't rattle you; it energizes you. You're comfortable operating in an environment where the roadmap changes frequently, and you have the judgment a