Conference Operations Executive Jobs

Our vision is to transform how the world uses information to enrich life for all . Micron Technology is a world leader in innovating memory and storage solutions that accelerate the transformation of information into intelligence, inspiring the world to learn, communicate and advance faster than ever. The Event Security Specialist serves as the lead security professional who plans, coordinates, and carries out security operations. These operations support corporate events, executive engagements, leadership meetings, and other high-profile activities throughout Micron’s global footprint. The role is responsible for conducting event risk assessments, developing security plans, coordinating security resources, supporting executive protection requirements, managing incident response, and helping protect attendees, company assets, and sensitive information. As a Technical Surveillance Countermeasures (TSCM) Authority, the individual will conduct technical security inspections of meeting venues, executive spaces, boardrooms, and conference facilities. They will also support inspections at hotels and other locations where sensitive discussions may occur. The role will deploy as required in support of executive events and strategic business activities. Responsibilities: Event Security - Serve as the primary security lead for corporate events, executive engagements, and high-profile company functions. Conduct event security risk assessments and develop practical mitigation strategies. Develop comprehensive security plans, emergency response procedures, and operational security documentation. Coordinate with executive protection personnel, venue management, event organizers, law enforcement, and third-party security providers. Support site surveys, protective advances, route analysis, and venue as

About the Team The IT Services and Support team is responsible for delivering seamless, efficient, and reliable workplace technology across the organization. We provide frontline IT support, run employee lifecycle operations, support conference rooms and events, manage vendors and assets, and continuously improve systems, documentation, and workflows to strengthen the employee experience as OpenAI grows. About the Role As the EMEA Regional IT Support Lead based in Dublin, you will be the senior onsite IT owner for the Dublin office while serving as the regional lead for IT support across EMEA. You will combine high-quality hands-on support with regional coordination, operational leadership, and process improvement. Your scope includes frontline support, onboarding and offboarding, AV and event readiness, vendor and equipment management, office build and workplace technology support, executive support, and the design of scalable support workflows across offices and time zones. We are looking for someone who is customer-focused, technically strong, and able to operate independently in a fast-moving environment. You should bring strong judgment, clear communication, and the ability to turn ambiguous operational needs into reliable systems that improve the employee experience. This role is the onsite IT lead in our Dublin office, serves as the regional lead for EMEA IT support, requires 5 days in office per week, and offers relocation assistance to new employees. This role is based in our Dublin office. In this role, you will: Own EMEA IT Support: Take end-to-end ownership of the regional support experience, from prioritizing needs and resolving escalations to addressing systemic gaps and driving improvements. Lead EMEA Regional Support: Partner across offices and time zones to improve coordination, strengthen support coverage, and drive a more consistent employee experience across EMEA. Own Employee Lifecycle Operations: Lead or support onboarding and offboarding workf

Do you want to expand your network and join 1,600+ leaders in the Retail Sector, plus develop your skills in leadership, and public speaking? Now is your chance! Retail Insights organises the largest global events enabling retail and investment innovation by connecting C-level executives with entrepreneurs and investors. Our conferences bring together some of the most important big industry players such as IKEA, Zara, Chanel, Hugo Boss, Flying Tiger, and many more. Have you ever dreamed of being a stage host for an audience of 1.000+, networked with leading investors and entrepreneurs, or seen the operations behind a large-scale conference? We offer the opportunity for students in undergraduate and graduate programmes relating to business and finance, or for people with a strong interest in the Retail sector, to gain exposure to these companies and expand their network through our volunteer programme. Sign up below and join Retail Insights at Clarion Hotel in Copenhagen on the 20th November 2023! You can get a better sense of the conference, in our previous event’s highlights video: https://vimeo.com/user206177215 For more information please visit our website here . PROFESSIONAL BENEFITS: Expand your network with 1600+ leaders, entrepreneurs, investors, C-level executives from the Retail sector. Create your next business opportunity & meet your new mentor Develop your soft skills and receive individual training in management from the Retail Insights Team Receive the official 2023 Retail Insights Volunteer Certificate PERSONAL BENEFITS: Take part in the 2023 Retail Insights Workshop, along with 25+ ambitious and talented people and learn the insights of running the Northern Europe’s largest Retail Conference and the possibilities that this entails. Experience the unique atmosphere of Retail Insights on the day of the conference. Gain valuable knowledge, insights, and inspiration by listening and chatting to the world's leading sp

Do you want to expand your network and join 1,600+ leaders in the Retail Sector, plus develop your skills in leadership, and public speaking? Now is your chance! Retail Insights organises the largest global events enabling retail and investment innovation by connecting C-level executives with entrepreneurs and investors. Our conferences bring together some of the most important big industry players such as IKEA, Zara, Chanel, Hugo Boss, Flying Tiger, and many more. Have you ever dreamed of being a stage host for an audience of 1.000+, networked with leading investors and entrepreneurs, or seen the operations behind a large-scale conference? We offer the opportunity for students in undergraduate and graduate programmes relating to business and finance, or for people with a strong interest in the Retail sector, to gain exposure to these companies and expand their network through our volunteer programme. Sign up below and join Retail Insights at Clarion Hotel in Copenhagen on the 20th November 2023! You can get a better sense of the conference, in our previous event’s highlights video: https://vimeo.com/user206177215 For more information please visit our website here . PROFESSIONAL BENEFITS: Expand your network with 1600+ leaders, entrepreneurs, investors, C-level executives from the Retail sector. Create your next business opportunity & meet your new mentor Develop your soft skills and receive individual training in management from the Retail Insights Team Receive the official 2023 Retail Insights Volunteer Certificate PERSONAL BENEFITS: Take part in the 2023 Retail Insights Workshop, along with 25+ ambitious and talented people and learn the insights of running the Northern Europe’s largest Retail Conference and the possibilities that this entails. Experience the unique atmosphere of Retail Insights on the day of the conference. Gain valuable knowledge, insights, and inspiration by listening and chatting to the world's leading sp

Do you want to expand your network and join 1,600+ leaders in the Retail Sector, plus develop your skills in leadership, and public speaking? Now is your chance! Retail Insights organises the largest global events enabling retail and investment innovation by connecting C-level executives with entrepreneurs and investors. Our conferences bring together some of the most important big industry players such as IKEA, Zara, Chanel, Hugo Boss, Flying Tiger, and many more. Have you ever dreamed of being a stage host for an audience of 1.000+, networked with leading investors and entrepreneurs, or seen the operations behind a large-scale conference? We offer the opportunity for students in undergraduate and graduate programmes relating to business and finance, or for people with a strong interest in the Retail sector, to gain exposure to these companies and expand their network through our volunteer programme. Sign up below and join Retail Insights at Clarion Hotel in Copenhagen on the 20th November 2023! You can get a better sense of the conference, in our previous event’s highlights video: https://vimeo.com/user206177215 For more information please visit our website here . PROFESSIONAL BENEFITS: Expand your network with 1600+ leaders, entrepreneurs, investors, C-level executives from the Retail sector. Create your next business opportunity & meet your new mentor Develop your soft skills and receive individual training in management from the Retail Insights Team Receive the official 2023 Retail Insights Volunteer Certificate PERSONAL BENEFITS: Take part in the 2023 Retail Insights Workshop, along with 25+ ambitious and talented people and learn the insights of running the Northern Europe’s largest Retail Conference and the possibilities that this entails. Experience the unique atmosphere of Retail Insights on the day of the conference. Gain valuable knowledge, insights, and inspiration by listening and chatting to the world's leading sp

Who we are: Sardine is the leading agentic risk platform for fighting financial crime. Our integrated solution unifies data across risk teams to help organizations stop fraud in real time, prevent AI-driven attacks, and automate fraud and AML operations. Sardine’s platform is strengthened by one of the fastest-growing fraud consortiums in the market, spanning more than 6 billion profiled devices, 800 million consumers, and 3 million businesses worldwide. Leading companies including FIS, GoDaddy, Intuit, Edward Jones, ZoomInfo, and Checkout.com rely on Sardine to secure and grow trust in their products. Our culture: We hire talented, self-motivated individuals with extreme ownership and high growth orientation. We value performance and not hours worked. We believe you shouldn't have to miss your family dinner, your kid's school play, friends get-together, or doctor's appointments for the sake of adhering to an arbitrary work schedule. We're a remote-first team spread across time zones, so no office to report to - work from wherever helps you do your best work. Just a couple of things to keep in mind: pay is based on where you're located, and you'll need to keep a home base in the country you're hired in. So while we love the "coffee shop today, mountains tomorrow" life, this isn't a passport-optional, work-from-anywhere-on-Earth kind of remote - think flexible within your country, not borderless. Location: Remote - United States About the Role: We’re looking for an Events Lead to own and scale Sardine’s global events program, from major industry conferences and tradeshows to our flagship conference, SardineCon, and our SardineCon executive dinners, happy hours, and partner events. You’ll own everything from deciding which events are worth investing in to ensuring our team shows up prepared, our brand stands out, and every event delivers measurable ROI. You’ll work closely with marketing, sales, business development, account management, and product. This is a hands-on

Our vision is to transform how the world uses information to enrich life for all . Micron Technology is a world leader in innovating memory and storage solutions that accelerate the transformation of information into intelligence, inspiring the world to learn, communicate and advance faster than ever. Position Overview The Physical Security Specialist will serve as the primary security professional responsible for supporting day-to-day physical security operations at Micron's Longmont, Colorado facility while also providing Technical Surveillance Countermeasures (TSCM) expertise in support of Global Security requirements. The role is responsible for physical security operations, security risk assessments, incident response and investigations, contract security oversight, access control, video surveillance, visitor management, security technology, and the protection of Micron personnel, assets, intellectual property, and sensitive information. As a Technical Surveillance Countermeasures (TSCM) Subject Matter Expert, the individual will conduct and support technical security inspections of executive offices, boardrooms, strategic meeting spaces, conference facilities, hotels, and other locations where sensitive discussions may occur. The role will deploy as required to other Micron locations and events in support of sensitive executive, board, and business activities. The role will also leverage Micron-approved AI-enabled tools and emerging technologies to improve security analysis, reporting, risk identification, operational efficiency, and continuous improvement while maintaining appropriate confidentiality, data protection, and responsible AI practices. Key Responsibilities Longmont Site Security Serve as the primary physical security professional supporting the Longmont site.

At Freddie Mac, our mission of Making Home Possible is what motivates us, and it’s at the core of everything we do. Since our charter in 1970, we have made home possible for more than 90 million families across the country. Join an organization where your work contributes to a greater purpose. Position Overview: Are you an experienced AV Engineer with a collaborative mindset, who thrives in dynamic environments supporting world class AV systems? Are you interested in joining a high performing team with a mission-driven organization that believes in providing safe, comfortable workspaces for their employees? Freddie Mac is seeking a talented Media Services Engineer to join our team! Our Impact: Design, Install, Operate and Support integrated AV systems throughout the McLean campus & Regional offices, elevating the quality of executive and corporate gatherings. Enable Freddie Mac leaders and teams to communicate confidently, with all technical details managed discreetly and professionally by our Media Services team. Foster a culture of excellence in hybrid and in-person meeting experiences. Your Impact: The AV Engineer - Professional supports Freddie Mac’s Audio Visual Services team by working between the AV Operations team and the AV Engineering team. This role serves as a hands-on technical resource for maintaining, troubleshooting, repairing, and documenting AV systems across corporate conference rooms, huddle rooms, configurable event spaces, collaboration areas, and executive meeting environments. The position supports AV Operations during high-profile events, including setup, live support, and tear down, while also serving as the primary point of contact for AV Operations when issues are identified. The role is responsible for helping resolve issues, escalating to the Sr. Engineer when needed, documenting findings, identifyin

Who We Are Addepar is a global data and AI platform empowering investment professionals to turn complex financial information into actionable intelligence. Addepar unifies portfolio, market and client data in a total portfolio view and delivers AI-powered insights within investment and client workflows. More than 1,500 firms in 60 countries use Addepar to manage and advise on nearly $10 trillion in assets. Its open platform integrates with 650 software, data and consulting partners to power end-to-end investment operations across firms of all sizes and levels of complexity. Addepar supports clients worldwide with offices in New York City, Salt Lake City, São Paulo, London, Edinburgh, Geneva, Warsaw, Dubai, Pune and Singapore. The Role We are looking for a Manager, Field Marketing to join our Field Marketing & Advocacy team. This role owns how Addepar shows up at events across the globe — from national industry conferences and trade shows to our annual user conference, executive summits, and regional community programs. You will support the strategy, lead the team, and ensure every program Addepar runs delivers measurable brand and business impact. You will manage a team of three: two Field Marketing Managers focused on industry events and regional activations, and a Strategic Events Program Manager who owns our client event programs. Your job is to ensure the team is aligned, the portfolio is coherent, and that every event has a clear strategic purpose and is executed at the highest level. You will operate at the intersection of business strategy, content, and event experience. You will partner closely with GTM, Product Marketing, R&D and executive leadership to ensure events drive awareness, deepen client relationships, accelerate pipeline, and reinforce Addepar’s position as a market leader. Applicants must be legally authorized to work in the United States for any employer without requiring current or future visa sponsorship (for example, employment-based

ABOUT BASETEN Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $1.5B Series F , led by Altimeter Capital, Conviction Partners, and Spark Capital. Join us and help build the platform engineers turn to to ship AI products. THE ROLE: Baseten is looking for a Workplace Coordinator to help run our San Francisco office and create an exceptional experience for everyone who works in or visits the space. You will work alongside our Office Manager and be at the center of the day-to-day operations of our largest and fastest-growing office. Over 200 employees are based in San Francisco today, and we expect that population to more than double over the next year. We are also expanding from one space into two additional nearby buildings, creating a campus-like footprint that regularly hosts visiting employees, candidates, customers, investors, and events. A major focus of this role is making our increasingly complex space work well. You will manage high demand for conference rooms and phone booths, anticipate competing needs, and make thoughtful tradeoffs based on team and business priorities. Like a great EA managing an executive’s calendar, you will constantly look ahead, spot conflicts, and adjust the puzzle. You’ll be part of a growing, highly collaborative team that works together to raise the bar for how we support Baseten. The team shares context, jumps in to support one another, and continuously looks for ways to improve how we operate. As Baseten grows, you’ll have opportunities to take on new challenges and expand your scope. This is an in-person role in San Francisco, expected to be in-office five days per week. RESPONSIBILITIES: Own front

Sr. Office Experience Manager The team + the role The People Team at Pendo is responsible for the full employee journey, and for us, that journey starts the moment someone walks through the front door. The Office Experience team is the connective tissue that makes our offices feel alive: thoughtfully run, genuinely welcoming, and built around the details that turn a good day into a great one. We care about the small things, because the small things add up to a culture people want to show up for. We're looking for a Sr. Office Experience Manager to own the day-to-day operations of our New York office while partnering closely with our global office experience team to maintain a consistent, high-quality presence across all Pendo locations. You'll manage everything from vendor relationships and facility maintenance to events, onboarding logistics, and the rhythm of the office itself. This is a highly visible, deeply cross-functional role. You'll interact with everyone from new hires on day one to executive leadership, and you'll need to bring the same level of professionalism and warmth to every interaction. This is a fully in-office role, five days per week. This role is based in New York, NY. What this looks like day-to-day Own day-to-day office operations: manage reception coverage, greet and direct guests, handle mail and shipping, receive deliveries, and ensure the front-of-house experience is consistently professional and welcoming. Manage facility vendors and maintenance requests end-to-end, create work orders, track project status, communicate with stakeholders, and keep budgets accurate and on time. Keep community spaces, conference rooms, and call booths orderly and well-stocked; proactively address wear and tear before it becomes a problem. Plan and execute company events, community meetings, and special projects, including post-hours events from initial direction through setup, execution, and cleanup. Coordinate "day one" new hire onboarding with the People

Zscaler (NASDAQ: ZS) accelerates digital transformation so customers can be more agile, efficient, resilient, and secure. The Zscaler Zero Trust Exchange platform protects thousands of customers from cyberattacks and data loss by securely connecting users, devices, and applications in any location. Distributed across 200+ public data centers globally and thousands of private sites at the edge, the SASE-based Zero Trust Exchange is the world’s largest in-line cloud security platform. We believe the future of work is Human + AI and are building an AI-native enterprise where human potential is amplified by machine intelligence to solve the world’s hardest security challenges. Driven by deep customer obsession, we are committed to the mission, outcome, and to each other. We bring these commitments to life through three core behaviors: ownership and collaboration, trust through outcomes and impact, and a challenge culture with ongoing feedback. Ready to make an impact at the company pioneering security transformation in the AI era? Join us at Zscaler. Role We are looking for an Enterprise AV & Live Production Engineer to join our team. This is a Santa Clara, CA hybrid-based role, reporting to the Senior Director IT Operations, Digital Employee Experience in the IT Digital Employee Experience department. The Enterprise AV & Live Production Engineer provides end-to-end technical leadership for high-visibility corporate broadcasts, including executive broadcasts, earnings releases, and studio sessions. This role drives the operational readiness and maintenance of global meeting spaces while collaborating with IT, Marketing, and Facilities partners to maintain seamless hybrid collaboration and zero-downtime execution. What you’ll do (Role Expectations) Act as the hands-on technical owner for corporate conference rooms and collaborative spaces globally, maintaining high uptime, hardware readiness, and optimal AV fidelity through regular maintenance and rapid tr

Zscaler (NASDAQ: ZS) accelerates digital transformation so customers can be more agile, efficient, resilient, and secure. The Zscaler Zero Trust Exchange platform protects thousands of customers from cyberattacks and data loss by securely connecting users, devices, and applications in any location. Distributed across 200+ public data centers globally and thousands of private sites at the edge, the SASE-based Zero Trust Exchange is the world’s largest in-line cloud security platform. We believe the future of work is Human + AI and are building an AI-native enterprise where human potential is amplified by machine intelligence to solve the world’s hardest security challenges. Driven by deep customer obsession, we are committed to the mission, outcome, and to each other. We bring these commitments to life through three core behaviors: ownership and collaboration, trust through outcomes and impact, and a challenge culture with ongoing feedback. Ready to make an impact at the company pioneering security transformation in the AI era? Join us at Zscaler. Role We are looking for an Administrative Business Partner to join our team . This is a Hybrid role based out of our Escazú office 3 days per week, reporting to the VP, AI Specialist . Our general and administrative teams help support and scale our company, providing a strong foundation for growth across our workforce, culture, financial operations, and global infrastructure . Put your passion, drive, and expertise to work with the world's cloud security leader . What you’ll do (Role Expectations) Oversee executive calendars, prioritize tasks, resolve scheduling conflicts, and ensure smooth coordination of meetings and engagements Plan internal and external meetings, All Hands, and events, managing logistics like conference rooms, catering, and preparation of materials Submit monthly expense reports, process reimbursements, and coordinate domestic and international travel with fully detailed itineraries Handle sensit

ABOUT BASETEN Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma, and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $1.5B Series F , led by Altimeter Capital, Conviction Partners, and Spark Capital. Join us and help build the platform engineers turn to ship AI products. THE ROLE Baseten is looking for an Office Coordinator to help run our New York office and create an exceptional experience for everyone who works in or visits the space. You will work alongside our Office Manager and be at the center of the day-to-day operations of our largest and fastest-growing office. A major focus of this role is making our increasingly complex space work well. You will manage high demand for conference rooms and phone booths, anticipate competing needs, and make thoughtful tradeoffs based on team and business priorities. Like a great EA managing an executive’s calendar, you will constantly look ahead, spot conflicts, and adjust the puzzle. You’ll be part of a growing, highly collaborative team that works together to raise the bar for how we support Baseten. The team shares context, jumps in to support one another, and continuously looks for ways to improve how we operate. As Baseten grows, you’ll have opportunities to take on new challenges and expand your scope. This is an in-person role in New York, expected to be in-office five days per week. RESPONSIBILITIES Collaborate on front-of-house reception with the Office Manager , creating a warm, polished experience for employees, candidates, customers, investors, and other visitors Plan ahead for high-priority and large-group needs, including onboarding, sales bootcamps, candidate interviews, customer visits, confidential meetings, marketing events, a

For over 20 years, Smartsheet has empowered teams to manage work seamlessly and scale solutions smarter. Now, in our most ambitious chapter yet, we are uniting human teams with AI agents. By orchestrating the work agents do best, automating manual tasks and uncovering insights at scale, we create the space for people to focus on what truly matters: judgment, creativity, and big thinking. That is magic at work, and it’s what we show up for every day. successful candidate must be proactive, organized and flexible when faced with ambiguity. This position requires the ability to remain efficient while maintaining a high level of attention to detail. An independent and driven individual will thrive in this position. Smartsheet is a fast-growing, award-winning Collaborative Work Management SaaS company. This role reports to the Manager of Workplace Services and is based at Smartsheet headquarters in Bellevue, WA. You Will: Support meeting services, including catering order fulfillment, conference room scheduling, and meeting setups and breakdowns as required. Provide regular daily coverage for the Front Office during breaks, lunches and as otherwise needed. Maintain organization and cleanliness in shared spaces and storage areas. Manage supply inventories and place necessary orders. Assist in planning and supporting various office events. Coordinate facility repair, maintenance, and daily operations for assigned office space. Be a knowledgeable and helpful resource for our employee base and direct team, providing an outstanding employee experience in all interactions. Review calendars daily and solve conflicts, provide assistance for last minute meeting requests. Additional executive and office support as needed. You Have: 3+ years of relevant experience A passion for customer service Excellent communication skills, both written and verbal Able to interact at all levels with internal