Executive Administrative Assistant Jobs

Senior Finance Manager - Space Launch Systems Company: The Boeing Company The Boeing Defense and Space (BDS) Space Launch System (SLS) Financial Operations team is seeking a Senior Finance Manager - Space Launch Systems. This opportunity is located in Kennedy Space Center, Florida to join our team working on the largest and most powerful rocket ever produced. If you are a proactive and driven finance professional with a demonstrated history of initiative, dedication, and a strong commitment to excellence, we encourage you to apply. At Boeing, we're not just building rockets; we're shaping the future of human exploration. This critical leadership role will partner closely with The National Aeronautics and Space Administration (NASA), Program Managers, Integrated Product Team (IPT) leaders, and Executive leadership to ensure strict compliance with Earned Value Management (EVM) principles, align strategic financial plans with business execution, and maximize program financial performance. The position requires exceptional skills in financial oversight, risk management, stakeholder collaboration, and driving successful delivery from cost, schedule, and technical perspectives. Position Responsibilities: Lead, motivate, and develop a high-performing team of financial analysts dedicated to supporting program and contract activities with a focus on EVM compliance and business execution excellence Coordinate and integrate the overall program financial activity, ensuring alignment with strategic objectives and full Earned Value Management (EVM) reporting requirements Partner with program managers and IPT leadership to drive financial strategy that maximizes program execution, op

Job Responsibilities Assist the event sales team in managing client inquiries and bookings. Coordinate event logistics, including scheduling and room setup. Communicate with clients to gather event requirements and preferences. Provide excellent guestservice by addressing client queries and concerns. Maintain accurate records of client interactions and bookings. Collaborate with internal teams to ensure the successful execution of events. Critical Skills & Experience Requirements Strong organizational and administrative skills. Excellent communication and customer service abilities. Detail-oriented with the ability to manage multiple tasks simultaneously. Proficiency in office software and booking systems. Previous experience in event coordination or administrative roles is a plus. BENEFITS Free Play & 1/2 price food! Health, dental, vision, 401(k) team member match, free mental well-being platform – and that’s just for starters for those who qualify. View team member benefits here. ADA The above statements cover what are generally believed to be principal and essential functions of the job. Specific circumstances may allow or require some incumbents assigned to the job to perform a different combination of duties. EEO Statement Topgolf is a global sports and entertainment community and is committed to equal opportunity and is firmly committed to preventing discrimination and harassment, including sexual misconduct, based on legally protected diversity characteristics (such as race, color, religion, national origin, sex, age, disability, sexual orientation, gender id

Build something people love Wealthsimple is Canada’s leading financial innovator. The company offers a full suite of simple, sophisticated financial products across managed investing, do-it-yourself trading, cryptocurrency, tax filing, spending and saving. Wealthsimple currently serves more than 4 million Canadians and holds over $155 billion in assets under administration. The company was founded in 2014 by a team of financial experts and technology entrepreneurs, and is headquartered in Toronto, Canada. We're proud of what we've built — and we're just getting started. Read our Culture Manual and learn more about how we work . When high-stakes incidents strike, you are the calm in the storm. Senior Specialist, Incident Response, you will play the main part in incidents during major, complex, or reputation sensitive events. You take command of ambiguous situations, translate technical chaos into clear client and executive communication with the support of a high-performing team of Incident Response Specialists to raise the overall bar for crisis execution across the business. WHAT YOU’LL DO Deliver proactive, cadence-based briefs to senior leaders while authoring clear, transparent external communications (status pages, app/web banners, client emails) in the Wealthsimple voice. Bridge the gap between engineering and the business and translating system logs, error codes, and technical root causes into plain-language client and business impact. Identify when Legal or Compliance review is required during a crisis and seamlessly weave regulatory checks into the response flow. Serve as a chief editor for team communications, establishing playbooks and writing standards that ensure accuracy, speed, and empathy under real-time pressure. Build a culture of psychological safety, calm, and focus: shielding responders from external noise during active incidents while keeping stakeholders aligned. Rapidly identify who needs to be involved across Engineering, Product, CX, Legal,

Job Title Director, Contract Management (Cambridge, MA or Nashville, TN) Job Description The Director of Contract Management develops and implements strategic plans and objectives for sales operations to drive organizational growth, optimize processes, enhance team performance, and align sales activities with overall business goals and market opportunities. Your Role: Lead sales operations strategy and execution by developing and implementing strategic plans, optimizing processes, leveraging data-driven insights, and aligning sales activities with organizational growth objectives and market opportunities. Drive operational excellence and continuous improvement by overseeing deployment initiatives, identifying capability gaps, facilitating training, sharing best practices, and ensuring consistent performance improvements across sites and teams. Oversee contract management and governance by leading contract drafting, negotiation, execution, compliance, risk mitigation, and providing strategic contracting guidance to senior leadership and cross-functional stakeholders. Enhance organizational effectiveness through policy, process, and technology optimization by recommending and implementing improvements across sales operations, sales support, analytics, tendering, quoting, and sales technology platforms. Provide leadership and talent development through succession planning, performance management, employee development, compensation oversight, stakeholder engagement, and final decision-making on key operational and administrative matters. You’re the right fit if: You’ve acquired at least 8 years of professional experience in contracts management, strategic planning and implementation. You have a Bachelor’s or Masters degree in a related field. Masters of Business Administration or Juris Doctor highly

Overview: We are seeking a detail-oriented and proactive Associate Project Manager to support our Sales team. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and is eager to grow their career in project management and sales operations. The Associate Project Manager will serve as the right hand to our Sales team, ensuring that projects, client requests, and internal processes run smoothly from start to finish. Key Responsibilities: Assist Sales Managers with day-to-day project coordination, administrative tasks, and client communication. Track project timelines, deliverables, and milestones to ensure deadlines are met. Prepare and update project documentation, presentations, and sales materials. Act as a liaison between Sales, Operations, and other internal teams to support project execution. Monitor and report on project progress, highlighting risks and opportunities. Support proposal development, quotes, and contract preparation as needed. Manage data entry and updates in CRM systems to ensure accuracy. Provide follow-up on client requests and ensure a high level of customer satisfaction. Assist with scheduling meetings, coordinating logistics, and preparing agendas. Qualifications: Bachelor’s degree in business, Communications, or related field (or equivalent experience). 1–3 years of experience in project coordination, sales support, or a similar role. Strong organizational and time management skills with keen attention to detail. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite and CRM systems (e.g., examples here if applicable). Ability to multitask and work effectively under pressure in a team environment. A proactive, problem-solving mindset with a willingness to take initiative. BENEFITS Medical Dental Vision Employer Paid Basic Employee Life and AD&D Insurance Employer Paid Long Term Disability Flexible Spending Accounts Voluntary Short-Term Disabil

We are seeking an experienced IT Information Security Manager to own, advance, and scale our Identity & Access Management (IAM) program. In this role, you will lead a dedicated team of IAM engineers and analysts responsible for identity governance, access lifecycle management, privileged access management (PAM), and authentication architecture across enterprise applications, cloud infrastructure, and hybrid environments. You will bridge strategic vision with technical execution—ensuring seamless user access while maintaining a robust zero-trust security posture and meeting stringent compliance requirements. In This Role, You Will... Strategic Leadership & Governance IAM Strategy: Lead the definition, rollout, and execution of the enterprise IAM roadmap, aligning identity practices with Zero Trust principles and corporate security standards. Governance & Policies: Develop, maintain, and enforce identity policies, including Role-Based Access Control (RBAC), Attribute-Based Access Control (ABAC), Least Privilege, and Separation of Duties (SoD). Team Management: Lead, mentor, and build a high-performing team of IAM engineers, system integrators, and security analysts. Operational Excellence & Technical Oversight Lifecycle Management: Oversee the Joiner, Mover, and Leaver (JML) processes to automate provisioning and de-provisioning workflows across on-premises and cloud platforms. Authentication & SSO: Architect and oversee modern authentication standards, including Single Sign-On (SSO), Multi-Factor Authentication (MFA), SAML 2.0, OpenID Connect (OIDC), and passwordless technology. Privileged Access Management (PAM): Manage enterprise PAM solution implementation, securing administrative credentials, session monitoring, and just-in-time access controls.</

About Forma.ai: Forma.ai is a Series B startup that's revolutionizing how sales compensation is designed, managed and optimized. We handle billions in annual managed commissions for market leaders like Edmentum, Stryker, and Autodesk. Our growth has been fuelled by our passion for fundamentally changing and shaping how companies use sales intelligence to drive business strategy. We’re welcoming equally driven individuals who are excited about creating something big! DIRECTOR OF STRATEGIC FINANCE Strategic FP&A, AI Automation, & Executive-Level Storytelling ABOUT THE ROLE: We are looking for an exceptional, hands-on Director of Strategic Finance to act as the strategic right-hand lead to our VP of Finance. Operating alongside our Controller (who leads accounting close, statutory compliance, tax, and ERP administration), you will own our forward-looking financial strategy. You will lead our corporate modelling, deploy AI and modern automation workflows across Finance and RevOps, execute on M&A and capital markets transactions, and use generative AI or AI applications to build out high-performance analytics frameworks as the company scales. WHAT YOU'LL DO (KEY RESPONSIBILITIES): 1. Hands-On Strategic FP&A & Corporate Modeling • Corporate Financial Architecture: Build and maintain our dynamic 3-statement models, weekly/monthly/quarterly operating plans, revenue forecasting, multi-year operating forecasts, and scenario analyses from the ground up without relying on junior analysts. • Executive & Board Presentation: Spearhead the quantitative financial narrative, analysis, and materials for Board of Directors meetings, executive quarterly reviews, and investor reporting. • Corporate Planning: Lead the annual budgeting process by working with the executive team to develop an annual plan with near real-time reporting on plan progress. • Future Team Foundation: Establish rigorou

Our vision is to transform how the world uses information to enrich life for all . Micron Technology is a world leader in innovating memory and storage solutions that accelerate the transformation of information into intelligence, inspiring the world to learn, communicate and advance faster than ever. As a Product Owner at Micron Technology, Inc., you will report to the Smart Manufacturing and Artificial Intelligence organization. The team defines, drives, and delivers end-to-end smart manufacturing solutions, integrated across functions of the business. The team applies industry-leading methodologies in automation, artificial intelligence (AI) , and generative AI (GenAI) to enhance Micron’s product development, business, and administrative processes across the company. Responsibilities and Tasks Support DRAM technology development, which includes deployment of existing smart-manufacturing solutions to TD as well as the development of new customized tools/solutions for TD. Work with users to capture and analyze information related to the adoption of apps for Smart Manufacturing. Identify gaps, weaknesses, and inefficiencies in current solutions, including opportunities for AI-driven enhancements. Define business solutions and propose projects for implementation, leveraging AI and GenAI technologies where applicable. Lead projects and activities requiring coordination, support, and management of resources from global teams. Collaborate with Data Engineers and Data Scientist to design, execute, and deliver smart manufacturing solutions. Use metrics and performance data to identify opportunities for improvement, including predictive analytics and intelligent decision support. Provide domain and system expertise; collaborate with data sci

Position Overview At PNC, our people are our greatest differentiator and competitive advantage in the markets we serve. We are all united in delivering the best experience for our customers. We work together each day to foster an inclusive workplace culture where all of our employees feel respected, valued and have an opportunity to contribute to the company’s success. Financial Advisors work within a highly collaborative circuit of bank branches and manage an assigned book of business. PNC Investments advisors execute an advice and planning strategy focused on helping clients meet their savings, investing and retirement goals. Our team of financial planning experts guide you in creating personalized solutions on behalf of you and your clients. Our comprehensive, holistic and strategic approach will harmoniously keep all parties on the same side of the table. PNC’s referral program and culture drives and encourages teamwork resulting in branch partners having a vested interest in our advisors’ success. We provide a robust training program, administrative support and state of the art technology designed to elevate your career. At PNC Investments, we are passionate about our values and helping our advisors build their future. As a Financial Advisor within PNC Wealth Management, you will be based in multiple locations within PNC'

About Anthropic Anthropic’s mission is to create reliable, interpretable, and steerable AI systems. We want AI to be safe and beneficial for our users and for society as a whole. Our team is a quickly growing group of committed researchers, engineers, policy experts, and business leaders working together to build beneficial AI systems. ABOUT THE ROLE We are seeking an experienced leader to oversee Anthropic's global equity administration and payroll operations. In this role, you will lead the teams responsible for our equity compensation administration programs and global payroll operations, ensuring both functions scale accurately, compliantly, and efficiently as we grow — including through listing readiness and public-company operations. You will manage senior functional leaders across equity and payroll, and partner closely with Legal, Tax, HR, and the broader Accounting organization to support our mission to make AI beneficial for humanity. RESPONSIBILITIES Lead and develop the equity administration and payroll teams, setting strategy, priorities, and operating cadence across both functions Own the control environment for equity and payroll: design and document to public-company standards. Oversee scaling to public-company standards across both functions. Drive systems strategy across the compensation platforms, from equity to payroll, and surrounding integrations, ensuring a coherent architecture as we scale Serve as the primary escalation point and executive interface for equity and payroll matters with Legal, Tax, HR, and external providers Oversee international expansion of both functions, including new-country payroll setup, cross-border equity compliance, and mobility programs Partner with Accounting on stock-based compensation and payroll accounting, ensuring clean handoffs for close, reporting, and audit Drive automation and continuous improvement of manual processes across both teams through technology solutions Build headcount and resourcing plans that

Want to be a bswifter? At bswift we’ve been transforming benefits administration since 1996, making it simpler, smarter, and more human. Our state-of-the-art, cloud-based technology and services empower employees to understand, manage, and love their benefits. From downtown Chicago, and remotely across the country, we serve thousands of companies and millions of people nationwide, reducing administrative burdens and freeing HR teams to focus on creating thriving, people-first workplaces. We’re looking for motivated and goal-driven individuals who share our passion for delivering excellence and creating solutions that make a difference. The reward is a fun, flexible and creative environment with ample opportunity for professional and personal growth. If you love the bswift values of pursue excellence, embrace accountability, deliver superior service, and be a great place to work, we want to hear from you! Position Summary You will join the team as a Scrum Master, responsible for guiding and enabling multiple Agile teams at bswift. This role is responsible for driving delivery excellence, strengthening Agile practices, and fostering a culture of continuous improvement across cross-functional product teams. You’ll work closely with software developers, product managers, and cross-functional teams to deliver reliable, secure, and performant services that enable seamless user experiences. Responsibilities Lead and coach multiple Scrum teams to ensure predictable, high-quality, end to-end delivery. Facilitate all Agile ceremonies and uphold Scrum principles, bswift standards, and delivery discipline. Collaborate with Product Owners on backlog refinement, sprint readiness, and alignment with business priorities. Proactively identify, escalate, and remove impediments to maintain smooth execution. Coordinate cross-team dependencies, risks, and release planning while ensuring transparent communication with stakeholders. Drive continuous improvement

About Mach Industries Founded in 2023, Mach Industries is a rapidly growing defense technology company focused on developing next-generation autonomous defense platforms. At the core of our mission is the commitment to delivering scalable, decentralized defense systems that enhance the strategic capabilities of the United States and its allies. With a workforce of approximately 350 employees, we operate with startup agility and ambition. Our vision is to redefine the future of warfare through cutting-edge manufacturing, innovation at speed, and unwavering focus on national security. We are dedicated to solving the next generation of warfare with lethal systems that deter kinetic conflict and protect global security. The Role We are seeking a knowledgeable and proactive Lead Environmental Health & Safety Engineer to provide technical leadership and hands-on execution of EHS programs across our engineering, manufacturing, prototyping, testing, and operational environments. This role will serve as a senior technical EHS resource, partnering directly with Engineering, Manufacturing, Operations, Facilities, and site leadership to identify hazards, evaluate risk, develop engineering and administrative controls, and ensure compliance with applicable environmental and occupational safety requirements. The Lead EHS Engineer will be highly engaged in day-to-day operations and is expected to spend significant time in manufacturing, laboratory, prototype, test, and other operational areas. The ideal candidate is comfortable operating in rapidly evolving environments where new equipment, processes, materials, and hazards are regularly introduced. The successful candidate will combine strong regulatory knowledge with an engineering mindset; focusing on eliminating or reducing hazards through design and practical risk controls rather than relying solely on procedures or administrative compliance. Key Responsibilities EHS Technical Leadership & Risk Management Serve as a te

Secure Every Identity, from AI to Human Identity is the key to unlocking the potential of AI. Okta secures AI by building the trusted, neutral infrastructure that enables organizations to safely embrace this new era. This work requires a relentless drive to solve complex challenges with real-world stakes. We are looking for builders and owners who operate with speed and urgency and execute with excellence. This is an opportunity to do career-defining work. We're all in on this mission. If you are too, let's talk. Secure Every Identity, from AI to Human Identity is the key to unlocking the potential of AI. Okta secures AI by building the trusted, neutral infrastructure that enables organizations to safely embrace this new era. This work requires a relentless drive to solve complex challenges with real-world stakes. We are looking for builders and owners who operate with speed and urgency and execute with excellence. This is an opportunity to do career-defining work. We're all in on this mission. If you are too, let's talk. About Access Essentials Team The Access Essentials team at Okta owns the core control plane backend services, cloud configuration APIs, security and access frameworks, and unified administrative web applications. Our services power core authentication, telemetry pipelines, feature flagging, telephony, certificate management, and admin UI console experiences across Okta's enterprise footprint. We build scalable, highly available backend microservices and web interfaces that serve millions of users and administrators globally. Position Overview As a Senior SET on the Access Essentials team, you will take end-to-end ownership of the test strategy, test automation, and quality engineering for our backend services, cloud APIs, and web frontend applications. You will work closely with local engineering teams, architects, product managers, and cross-functional US partners to design, build, and optimize scalable, automated test solutions that

A World-Changing Company Palantir builds the world’s leading software for data-driven decisions and operations. By bringing the right data to the people who need it, our platforms empower our partners to develop lifesaving drugs, forecast supply chain disruptions, locate missing children, and more. Core Responsibilities Steer contracts through internal systems and coordinate input from various teams across Palantir for expertise, review and negotiation Document drafting, processing, including formatting, clean-up, filing and executing agreements Pilot the completion of customer onboarding forms Ensure alignment on deals and forecasting expectations across a variety of teams at Palantir including legal, finance, deal team and sales Maintain accurate records, report project metrics and track contractual terms Manage business-specific strategic project work to enable the effective growth and scale of deal execution across the legal team What We Value Ability to pivot quickly, anticipate needs and execute autonomously, with a high sense of urgency Ability to collaborate with a cross-functional team, leveraging effective communication, strong writing and customer service skills Meticulous attention to detail and organization and a strong sense of ownership Demonstrated ability to identify business process inefficiencies and drive process improvements A “no task too big, no task too small” mentality. Willingness and ability to work outside of standard business hours as needed What We Require 3+ years of previous legal and/or contract administrative support experience, preferably in a fast-paced legal environment Proficiency in using Microsoft Office suite Experience with contract lifecycle management tooling Experience managing complex, cross-functional projects Initially 4 days per week in-office which can be reduced to 2-3 days

Our vision is to transform how the world uses information to enrich life for all . Micron Technology is a world leader in innovating memory and storage solutions that accelerate the transformation of information into intelligence, inspiring the world to learn, communicate and advance faster than ever. As a Senior/Staff Product Owner at Micron Technology, Inc., you will report to the Smart Manufacturing and Artificial Intelligence organization. The team defines, drives and delivers end to end smart manufacturing solutions, integrated across various functions of the business. You and the team will be looking to apply the industry-leading best methodologies in data science, automation, AI and machine learning to enhance Micron’s product development, business and administrative processes across the company. In this role, you will work with an internal team of Fab end users and Smart Manufacturing developers to develop, design, analyze, and implement Data Science solutions and Smart Manufacturing applications in the Front End manufacturing Fabs. You will be exposed to the world of data science, AI and machine learning and have the opportunity to build an in-depth understanding of these skills. More importantly, you will collaborate closely with key stakeholders within Micron to ensure positive impact and sustainable results from our Smart Manufacturing solutions. Primary Responsibility Partner with central and site Quality engineering organizations to identify and prioritize opportunities that improve wafer quality, yield and output. Gather, analyze and translate end user business requirements into functional requirements for developers to execute and build applications. Define solution scope, business requirements, success criteria and key performance