Workplace Experience Coordinator Jobs

Your wellbeing, our mission. Join a company shaping a healthier world. GET TO KNOW US At Wellhub we're revolutionizing workplace wellness. Our platform connects employees worldwide to the best partners for fitness, mindfulness, therapy, nutrition, and sleep—all in one simple subscription. Headquartered in NYC with team members in Europe, North America and South America, we’re on a mission to make every company a wellness company. We believe work should be fulfilling, inspiring, and balanced. Here, you’ll find a team that values wellbeing, collaboration, and different perspectives, where passion and creativity push boundaries to create real impact. Your contributions will help shape a healthier, more balanced world for you and millions of people globally. Join us in redefining the future of wellbeing! THE OPPORTUNITY We are hiring a Workplace & Facilities Manager (Europe) to our Workplace & Facilities team in Spain ! This role leads workplace, facilities, and staff operations across our European offices, serving as a strategic partner to regional stakeholders across the organization. You will be responsible for aligning regional support needs with team capacity, setting high standards for workplace experience, and optimizing operational processes, vendor contracts, and space utilization. By ensuring flawless execution of day-to-day operations and leading key corporate real estate projects, you will directly support Wellhub’s regional growth and overarching company goals. YOUR IMPACT Establish and cultivate trust and credibility across the organization and with senior leadership by proactively communicating Workplace & Facilities guidelines, processes, and strategic standards. Ensure seamless onboarding operations by implementing and managing processes to guarantee all first-day requirements—including office access, laptop delivery, Welcome Kits, and transport platform registrations—are fully prepared for new hires. Oversee financial procedures and

Job Overview The Head of Administration leads workplace operations in our Prague studio , ensuring a safe, efficient and engaging environment for employees. The role will oversee facilities, suppliers, budgets and workplace projects, while leading and developing the administration team and driving continuous improvements to ensure our people and workplace environment support the company's goals. Reports to: Chief Locations Officer What will you do? Leads workplace operations and sets objectives for service quality, compliance, and cost control. Defines service expectations for Workplace Experience Specialists and allocates resources to align with Employee Experience priorities. Oversees facilities operations including building maintenance, repairs, and preventive maintenance to ensure safe and reliable workplaces. Manages workplace projects, events and modifications (design/planning, scheduling, and execution), including cost estimates for labor, materials, and equipment. Approves changes to processes and vendor arrangements that affect cost, service quality, and the ability to support Employee Experience programs Monitors spend, service quality, and vendor performance against agreed standards and supports resolution of complex or escalated cases. Develops and implements workplace policies and procedures, including space allocation/layout, facility expansion planning, and service standards. Leads vendor performance management (e.g., service reviews, corrective actions, escalation handling) and ensures consistent delivery. Participates actively in hiring, performance, and development decisions for the workplace team. What are we looking for? Demonstrable experience of owning the operational performance of a workplace/site, with the autonomy and judgement to make decisions on facilities, suppliers, budgets, employee experience and day-to-day operations. Proven people leadership experience, including managing, developing and motivating a small team, setting clea

Atomicwork is on a mission to transform the digital workplace experience by uniting people, processes, and platforms through AI automation. Our team is building a modern service management platform that enables growing businesses to reduce operational complexity and drive business success. We’re looking for an experienced backend engineer to join our team and help us build our modern service management platform. This is a hybrid position based out of our Bengaluru office . We offer competitive pay to employees and practical benefits for their whole family. If this sounds interesting to you, read on. What you'll do (responsibilities) We’re looking for experienced individual contributors who’ve worked on large-scale products before, and we expect you to ramp up quickly and help us launch our products. Build the foundations for all things Atomicwork. Develop and maintain complex web applications emphasizing usability, performance, and scalability. Design and build enterprise-grade systems. Implement and maintain high-quality applications and show craftsmanship while coding, testing, and deploying. Collaborate with partner teams. Collaborate with cross-functional teams, including design, product management, and backend engineering, to develop and launch new features. Continuously improve our platform. Participate in code reviews and provide constructive feedback to other team members. Stay ahead of the curve. Keep up with emerging trends and technologies in front-end development, and recommend new approaches to improve the user experience. Self-direct your work and co-own the product. You will act like the technical founder of the product and will have autonomy and responsibility to do what’s right for the customer. Solve interesting technical problems. You will use your creativity and skills to solve challenging technical problems. What we're looking for (qualifications) We do not requ

What is JetZero ? Today’s aircraft contribute around 4% of global CO2 emissions, equivalent to the emissions of 200 million cars. This is only going to increase: Air travel is forecasted to double by 2050, while meaningful efficiency gains using current airplanes have hit a wall. JetZero is developing a b lended - wing body (BWB) aircraft . It uses up to 50% less fuel and will be built to accommodate zero-emission hydrogen propulsion. JetZero is the inevitable solution to sustainable air travel. The JetZero Team We are experienced aerospace professionals and engineers, excited about the future. That future will only be possible if we share our vision and what it means to people’s lives: carbon-free flight that ' i s better for both passengers and airlines around the world . What You'll Do We're looking for a personable and highly organized People Operations Intern to join our People team for the summer. You'll serve as a trusted point of contact for employees, bringing strong interpersonal skills alongside a genuine commitment to process excellence and operational rigor. This is a unique opportunity to help build the people infrastructure of one of the most exciting aerospace startups in the world, as JetZero scales its workforce from prototype to production. Support internal programs and events Ongoing support of internship program and onboarding Assist talent acquisition through scheduling and candidate communication Help encourage a positive culture and workplace experience Applications are considered on a rolling basis. Once a position is filled, the role will close. All applications will close on December 1, 2026. What You'll Bring You are passionate about accelerating the future of aviation and crave the opportunity to join a team of like-minded individuals. Currently pursuing a undergrad/master’s degree in a communication or administrative degree Organizational skills – support company programs and events S

To establish, implement, and govern standardized Soft Services frameworks across all Group locations, ensuring consistent service delivery, customer experience, compliance, and operational excellence. The role will drive standardization of housekeeping, pest control, hospitality, pantry, mailroom, workplace experience, and related IFM services through uniform policies, SOPs, service levels, audit mechanisms, and performance metrics while optimizing costs and enhancing workplace quality across the Group. Source: Adani Group | Job ID: 55941

Webflow is the agentic web marketing platform for modern marketing teams, helping organizations build, manage, and optimize high-performing web experiences that drive predictable growth and strengthen brand trust. Building at Webflow will need grit, because we move fast, without ever sacrificing craft or quality. Webflow is looking for an IT Support Specialist to be the hands-on technical presence in our Buenos Aires office. You'll be the first line of support for employees, resolving tickets through our help desk using state of the art, AI powered support tooling, while also owning the technology that makes our office run and our biggest moments land. You'll partner closely with our Workplace Experience team for on site builds or modifications. This is a role for someone who's energized by variety and has a desire to help create valuable experiences for Webflow employees. About the role: Location: Buenos Aires, Argentina (Hybrid 1–3 days per week in office) Full-time Permanent, full-time employee (this is not a contractor position) Application Information: Application deadline: applications accepted on an ongoing basis until position is closed and filled This posting is for a new position Reporting to the Senior Director, Information Technology As an IT Support Specialist , you’ll … Resolve employee tickets through our help desk, leveraging AI powered support tooling to triage, troubleshoot, and close issues efficiently Make our AI powered tooling even better by documenting common issues, fixes, and processes to build out our internal knowledge base Own audio visual setup at the office Diagnose and resolve hardware and software issues across macOS devices, peripherals, and office technology Partner with the Workplace Experience team on ordering and provisioning equipment and supporting our office space Serve as a backup resource for IT onboarding support during new hire cohorts, as needed Provide local support for our Argentina based workforce Maintain

Ready to do the most impactful work of your career? At Coinbase , we are uncompromising on our mission to increase economic freedom. The bar is high, the environment is intense, and we like it that way. This isn't a place for complacency, it’s a place to be pushed past your perceived limits. If you're ready to build the future of finance alongside people who refuse to settle for "good enough," you belong here. Coinbase is a remote-first, but not remote-only company. Expect to get together quarterly for intense in-person working sessions called “surges.” learn more about working at Coinbase . This is a 12-week internship during summer 2027. As a Real Estate & Builds Intern on the Employee & Workplace Experience team, you'll spend 12 weeks contributing to a project focused on standardizing and future-proofing our real estate strategy and workplace experience. You'll work closely with Design, Builds, and Workplace Experience teams - partnering with cross-functional stakeholders to improve processes and drive consistency across our portfolio. This role offers hands-on exposure to how projects move from inception to completion, giving you a front-row seat to the collaboration, decision-making, and execution that shape our workplace. What you'll do: Contribute to a standardization initiative that establishes scalable frameworks for how we plan, design, and deliver workplace experiences across our portfolio Partner with Design, Builds, and Workplace Experience teams to identify opportunities to streamline processes and create consistency in project execution Support cross-functional project cycles from inception to completion - participating in planning, stakeholder alignment, milestone tracking, and post-project evaluation Research and synthesize industry trends, benchmarks, and internal data to inform recommendations that future-proof our real estate strategy Help develop tools, playbooks, templates, or guidelines that enable teams to execute standard

Webflow is the agentic web marketing platform for modern marketing teams, helping organizations build, manage, and optimize high-performing web experiences that drive predictable growth and strengthen brand trust. Building at Webflow will need grit, because we move fast, without ever sacrificing craft or quality. Webflow is looking for an IT Support Specialist to be the hands-on technical presence in our San Francisco office. You'll be the first line of support for employees, resolving tickets through our help desk using state of the art, AI powered support tooling, while also owning the technology that makes our office run and our biggest moments land: all hands meetings, events, and day to day audio visual needs. You'll partner closely with our Workplace Experience team on site builds or modifications, and support onboarding cohorts to make sure new hires start with everything working on day one. This is a role for someone who's energized by variety and a desire to help create valuable experiences for Webflow employees.. About the role: Location: SF HQ Office 5 days per week in-office Full-time Permanent Exempt The cash compensation for this role is tailored to align with the cost of labor in different geographic markets. We've structured the base pay ranges for this role into zones for our geographic markets, and the specific base pay within the range will be determined by the candidate’s geographic location, job-related experience, knowledge, qualifications, and skills. San Francisco, CA (all figures cited below are in USD and pertain to workers in the United States) $100,000 - $120,000 This role is also eligible to participate in Webflow's company-wide bonus program. Target amounts are a percentage of base salary and vary by career level. Payouts are based on company performance against established financial and operational goals. Please visit our Careers page for more information on which locations are included in each of our geographic pay zones. Howeve

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Join JLL's dynamic team serving one of the world's largest banking and financial services organisations with a network spanning more than 50 countries and territories. We're seeking talented professionals who thrive in fast-paced environments and are eager to drive meaningful change. This is an outstanding opportunity to work alongside industry experts that help shape the future of workplace strategy for a globally recognised institution . Whether you want a career that could take you to the top or an exciting new direction, we offer opportunities, support and rewards that will help you stand out, fulfil your potential, and ultimately make your mark on something truly exciting. Role purpose The Workplace, Experience & Operations London Lead is accountable for the integrated delivery of workplace experience and day-to-day operations across the London portfolio . This role leads teams and service partners to de

Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us! We’re looking for a highly organised and people-centric Office Manager to join our team and serve as the bridge between our regional office and broader company culture. In this role you’ll manage day-to-day office operations, provide a welcoming experience for employees and guests, and support critical people operations initiatives - from onboarding to benefits to union relations. The ideal candidate is a proactive problem-solver who thrives on human interaction, has the ability to juggle multiple work streams and brings local language and cultural fluency to the workplace. This is a key role that ensures our regional office runs smoothly, reflects our values, and supports our employees throughout the full employee lifecycle. This is a full time hybrid role that will be held from our Bengaluru hub (4 days onsite). What you'll do at Figma: Own the day-to-day workplace experience, serving as the face of the office and ensuring a welcoming, inclusive, safe, clean, and fully operational environment for employees, guests, and vendors Manage workplace operations and external vendors, including office supplies, equipment, facilities requests, service delivery, and vendor performance to ensure a consistently high-quality employee experience Plan and deliver local office experiences, including meetings, team offsites, celebrations, cultural holidays, ERG activities, and volunteer events, with flexibility to support occasional out-of-hours programming Partner cross-functionally with IT, Security, Faciliti

Use Your Power for Purpose Pfizer’s mission is to bring breakthroughs that change patients' lives. You will be at the forefront of driving the industry forward, making a significant positive impact. Through your efforts, you will uncover that incredible achievements are within reach. Join us in this journey of innovation and transformation, where every contribution helps to advance healthcare and improve lives worldwide. Together, we can make the impossible possible. ROLE SUMMARY This role is part of the Office of the CEO (OCEO) and specifically supports the Sr. Director, Executive Operations & NYHQ Site Engagement Lead. The role will help design a creative approach to how we engage with NY Headquarters (NYHQ) colleagues. The role will be responsible for executing the site engagement strategy, planning and leading events/activities, writing communications, and other ad hoc projects. This role requires frequent on-site attendance at the NYHQ office, at least 3-days per week, and especially to support our on-site events. ROLE RESPONSIBILITIES Help develop the annual NYHQ Site Engagement plan to foster a sense of community among colleagues Plan and execute events aligned with the approved strategy to ensure success against defined performance metrics Engage with internal teams and external partners to develop a wide range of creative activities both onsite and offsite Execute communication plan in order to reach colleagues through site-wide communications (email, newsletter, Viva Engage, digital screens) Align plans to budget and monitor actual spend Create purchases orders and process invoices Work collaboratively with operational groups at NYHQ such as Global Workplace Experience, Security, Communications, Colleague Resource Groups Participate in cross-site operations network, actively sharing <span style="color:#0000

A BOUT TIDE At Tide, we help SMEs save time and money in the running of their businesses by not only offering business accounts and related banking services, but also a comprehensive set of highly usable and connected administrative solutions, from invoicing to accounting. Tide is transforming the small business banking market and now supports over 2 million members globally across the UK, India, Germany and France. Using advanced technology, all solutions are designed with SMEs in mind. With quick onboarding, low fees and innovative features, we thrive on making data driven decisions to serve our mission: to help SMEs save time and money so they can get back to doing what they love. Tide facts: Tide is available for UK, Indian, German and French SMEs Over 2 million members globally and rapidly growing Over $300 million raised in funding 3,000 Tideans globally Recognised with Great Place to Work certification three years in a row, and among India’s Top 50 Best Workplaces in Banking, Financial Services, and Insurance in 2026 We have offices in Central London, with a member support and technology centre in Sofia, Bulgaria, technology centres in Serbia, Romania, Lithuania and Hyderabad and offices in Gurugram, New Delhi, Berlin, Paris and Luxembourg Über die Rolle Du unterstützt unser Team umfassend in allen Bereichen, insbesondere bei Back-Office-Funktionen. Dabei erhältst du einen direkten Einblick in unsere operativen Prozesse – ideal, wenn du dein Studium mit praxisnaher Erfahrung in einem dynamischen Umfeld ergänzen möchtest. Deine Aufgaben Operations & Office Management: Office Management, Koordinierung des Office-Setups mit dem Office-Anbieter Erhaltung der Räumlichkeiten, Verpflegung etc., IT-Support, Management des Postsystems, Ansprechpartner für weitere Supportfunktionen für administrative Tätigkeiten in DE Koordinierung lokaler Events und Mitarbeiterbindung (Workplace Experience Contact Person and Representative) Kontaktperson für die Personalverwaltung

ABOUT BASETEN Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $1.5B Series F , led by Altimeter Capital, Conviction Partners, and Spark Capital. Join us and help build the platform engineers turn to to ship AI products. THE ROLE We’re looking for a Head of Environment to build the physical expression of Baseten as we grow from roughly 300 employees today to more than 2,000 over the next couple of years. You’ll own the environments, spaces, and experiences that define what it feels like to work at Baseten. This is equal parts operations, hospitality, design, and strategy. You’ll partner closely with our founders and leadership team to create an environment that scales with the company while remaining unmistakably Baseten. You’ll inherit a strong Workplace Experience team and continue to evolve the function into one of the defining strengths of the company. We’re looking for someone who has built and scaled world-class workplace functions before; someone who has seen what’s ahead and can help us get there faster. RESPONSIBILITIES Own Baseten’s global workplace and real estate strategy, developing the long-term roadmap for how our physical footprint evolves as we scale from hundreds to thousands of employees. Lead real estate planning, site selection, expansions, and significant capital investments across our headquarters, growing network of smaller offices, and future international locations. Build and operate exceptional workplaces. Own end-to-end workplace operations, office buildouts, relocations, and launches, ensuring every office runs smoothly with an uncompromising bar for quality, hospitality, and attention to detail. Define the

Who We Are At OKX, we believe that the future will be reshaped by crypto, and ultimately contribute to every individual's freedom. OKX is a leading crypto exchange, and the developer of OKX Wallet, giving millions access to crypto trading and decentralized crypto applications (dApps). OKX is also a trusted brand by hundreds of large institutions seeking access to crypto markets. We are safe and reliable, backed by our Proof of Reserves. Across our multiple offices globally, we are united by our core principles: We Before Me , Do the Right Thing , and Get Things Done . These shared values drive our culture, shape our processes, and foster a friendly, rewarding, and diverse environment for every OK-er. OKX is part of OKG, a group that brings the value of Blockchain to users around the world, through our leading products OKX, OKX Wallet, OKLink and more. About the Opportunity The Workplace IT Specialist ensures a reliable, secure, and high-quality workplace technology experience for employees across our EEA-region offices. Based in our Malta office, this role is the primary owner of local office IT and workplace facilities, and the first-line point of contact for EEA-region user support. The role also provides remote backup and support for other EEA offices as needed, and works as part of our Global IT team. Second-line support for SaaS platforms and network infrastructure is handled by the broader Global IT team; this role focuses on delivering first-line support and knowing when to escalate. The ideal candidate is customer-focused, technically curious, works well independently, and looks for ways to improve day-to-day IT operations through automation and process improvements. What You’ll Be Doing Deliver responsive technical support for hardware, software, operating systems, business applications, and workplace technology, ensuring timely resolution of employee issues for the Malta office and EEA-region users. Provide first-line, user-facing supp

Workplace Strategy and Operations Manager Who we are About Stripe Stripe is a financial infrastructure platform for businesses. Millions of companies—from the world’s largest enterprises to the most ambitious startups—use Stripe to accept payments, grow their revenue, and accelerate new business opportunities. Our mission is to increase the GDP of the internet, and we have a staggering amount of work ahead. That means you have an unprecedented opportunity to put the global economy within everyone’s reach while doing the most important work of your career. About the team Stripe's Workplace team is responsible for delivering welcoming, functional, and beautiful environments worldwide. We ensure that Stripe's real estate portfolio evolves to stay aligned with our mission and the needs of our users, while also ensuring efficient space utilization. As part of the team, you'll help scale Stripe's future workspaces, collaborating with stakeholders across the company. What you'll do Reporting to the Head of Workplace, the Strategy and Operations Manager will play a key role in driving cross-functional initiatives across our core Workplace pillars (Real Estate Strategy and Transactions, Environments (design and construction), and Experience (workplace services and programs), alongside high-priority 'interstitial' projects. You'll contribute to projects and programs that shape the future of Workplace at Stripe. With the ability to influence from a strategic and administrative perspective, you'll be instrumental in executing key cross-org initiatives and helping us move from strategy to execution while ensuring operational excellence. Responsibilities Assist the Head of Workplace in defining SOKRs and ensuring all pillars and cross-functional partners are aligned with the team's roadmap Lead cross-functional projects that don't fit neatly into one department. Support M&A integrations Identify bottlenecks in our current workflows and design scalable processes to remove them