Bookkeeper / Office Manager

Key Responsibilities:

Accounting Duties:

• Manage daily financial transactions, including accounts receivable, invoicing, and bank reconciliations.

• Daily close register and run sales tape.

• Finalize credit card transactions.

• Make bank deposits

• Daily reconcile sales report to previous day’s close-out from cash register tape.

• Post parts invoices to QuickBooks after matching to filed invoices.

• Maintain accurate and up-to-date financial records in accounting software (QuickBooks).

• Prepare monthly financial statements, reports, and budgets.

• Oversee expense tracking, vendor payments, and purchasing.

• Ensure compliance with tax requirements, prepare quarterly and annual tax filings in coordination with the CPA.

• Monitor cash flow and provide guidance on financial planning and cost-saving opportunities.

Office Management Duties:

• Wednesday morning payroll preparation.

• Oversee front office operations, including customer service, scheduling, and workflow coordination.

• Maintain organized filing systems for documents such as service orders, vehicle records, and vendor contracts.

• Order and manage office supplies, shop materials.

• Supervise administrative staff (if applicable), provide support for HR-related tasks such as onboarding and timekeeping.

• Maintain communication with vendors, insurance companies, and customers as needed.

• Ensure workplace compliance with local, state, and federal regulations (e.g., OSHA, labor laws).

• Answer phones and direct calls.

• Additional tasks as assigned by the owner.

Qualifications:

• Proven experience in accounting or bookkeeping (minimum 3 years); prior experience in an automotive or service-based environment is a plus.

• Strong understanding of accounting principles and financial reporting.

• Proficiency in accounting software (QuickBooks), Microsoft Office Suite, and general office systems.

• Excellent organizational, communication, and time-management skills.

• Ability to multitask, prioritize, and maintain accuracy in a fast-paced environment.

• High level of integrity and confidentiality.

Preferred Attributes:

• Prior experience managing a small off