Administrative Affairs Professionals Jobs

The Administrative Business Partner (ABP) provides strategic, high-impact executive support to executives at Asana. This role operates as a trusted partner and is embedded within a collaborative ABP team that shares resources, best practices, and cross-functional coverage. The ABP is expected to build deep business acumen, operate with exceptional discretion, and drive operational excellence across a fast-moving, global organization. This role is based in our Vancouver office with an office-centric hybrid schedule. The standard in-office days are Monday, Tuesday, and Thursday. Most Asanas have the option to work from home on Wednesdays. Working from home on Fridays depends on the type of work you do and the teams with which you partner. If you're interviewing for this role, your recruiter will share more about the in-office requirements. What You’ll Achieve Executive & Calendar Management Own end-to-end calendar management with strong attention to accuracy, context-switching, and energy management Anticipate the executive's needs before they arise, staying ahead of shifting priorities and schedule dependencies rather than reacting to them Partner closely with EBPs and ABPs to rapidly drive calendar alignment across the leadership team Manage complex domestic and international travel arrangements, including customer-facing itineraries, office visit planning, meeting goals, AMAs, and team events Meeting & Communications Support Drive efficient meeting logistics including agendas, pre-reads, and follow-up actions Prepare the executive for key meetings through briefing materials and relevant context Draft and route communications on behalf of executives, including internal announcements, team messages, and channel communications Serve as a communication proxy where appropriate, maintaining professionalism and discretion Act as a hub of knowledge for the team — fielding questions, routing requests to the right owners, and finding answers even when they aren't imm

Who we are About Stripe Stripe is a financial infrastructure platform for businesses. Millions of companies, from the world’s largest enterprises to the most ambitious startups, use Stripe to accept payments, grow their revenue, and accelerate new business opportunities. Our mission is to increase the GDP of the internet, and we have a staggering amount of work ahead. That means you have an unprecedented opportunity to put the global economy within everyone’s reach while doing the most important work of your career. About the team The Administrative Business Partner team works with Stripe’s leaders to support their day-to-day administrative and operational needs while contributing to projects that support the company’s strategic priorities. What you’ll do Stripe is seeking an organized and composed individual with strong attention to detail, communication skills, and professional drive to support the Office of the President. This role will report directly to the Lead Administrative Business Partner to the President and will be responsible for a wide range of tasks. A successful candidate will bring a “no task too big, no task too small” mindset, exercise sound judgment, and partner effectively with leaders and individuals across the organization. This individual should also demonstrate discretion, resilience, and experience working in ambiguous environments. Responsibilities Provide administrative support to our President, Product and Business by managing a complex calendar Support research and logistics for unique, high-profile offsite events Travel to offices and support onsite responsibilities as needed Track, manage, and reconcile expenses monthly Manage end-to-end travel, including planning, booking, and creating itineraries in advance of domestic and international trips Identify opportunities to establish new administrative systems and processes and improve existing ones Own and manage ad hoc projects as needed Build cross-functional relationships across depar

OVERVIEW At Construction Resources and its affiliated companies, we are more than a distributor—we are a trusted partner to designers, builders, remodelers, and homeowners. For over 50 years, we’ve delivered integrated solutions that help turn ideas into reality across residential, multi-family, and commercial projects. Our success is built on collaboration, craftsmanship, and a commitment to excellence. Whether you contribute on the design floor, in operations, or in the field, you’ll be part of a dedicated team that values people, quality, and continuous growth. POSITION OVERVIEW The Administrative Assistant provides efficient administrative, clerical, and organizational support to ensure the smooth operation of the company. This role supports internal teams across projects and preconstruction efforts by managing documentation, coordinating communication, and maintaining accurate records that help drive successful outcomes. KEY RESPONSIBILITIES Answer and route incoming phone calls; manage emails and general correspondence in a professional and timely manner. Prepare, edit, and distribute documents including reports, presentations, memos, and forms. Create, request, maintain, and submit insurance documentation, certified payrolls, compliance records, and general contract documents. Track, coordinate, and support the completion and submission of contracts and change orders in partnership with project teams. Log, track, and maintain preconstruction submittals from internal team members. Follow up on submitted samples, bids, specifications, and related documentation to ensure completeness and timeliness. Maintain organized digital and physical filing systems to support project accuracy and compliance. Provide general administrative support to ensure efficient day-to-day operations. EXPERIENCE & QUALIFICATIONS High school diploma or equivalent required; associate degree or additional administrative training preferred. 2+ years of experience in an administrative, c

Who We Are HP IQ is HP’s new AI innovation lab. Combining startup agility with HP’s global scale, we’re building intelligent technologies that redefine how the world works, creates, and collaborates. We’re assembling a diverse, world-class team—engineers, designers, researchers, and product minds—focused on creating an intelligent ecosystem across HP’s portfolio. Together, we’re developing intuitive, adaptive solutions that spark creativity, boost productivity, and make collaboration seamless. We create breakthrough solutions that make complex tasks feel effortless, teamwork more natural, and ideas more impactful—always with a human-centric mindset. By embedding AI advancements into every HP product and service, we’re expanding what’s possible for individuals, organisations, and the future of work. Join us as we reinvent work, so people everywhere can do their best work. About The Role HP IQ is looking for a highly organized, detail-oriented Administrative Partner to support our VP, Artificial Intelligence and Software and our VP, HW Systems, Integrity and Productivity, while also providing operational support to the Software teams. In this role, you will act as an Administrative Partner to VP of Artificial Intelligence and Software and VP, HW Systems, Integrity and Productivity by managing priorities, anticipating needs, and executing with precision, while also keeping all operational processes for the AI, Software, HW Systems, Integrity and Productivity teams running smoothly. Our ideal candidate is someone who is excited to make things happen, has a fastidious attention to detail, thrives in bringing structure to fast-paced environments, enjoys being part of a team and is genuinely motivated by this work. What You Might Do Perform basic tactical and strategic administrative support tasks for upper executive-level employees of the organization Generates statistical and analytic reports for utilization by the organization for strategic planning in the adminis

Everpure (NYSE: P) has evolved from storage pioneer to data platform, closing fiscal 2026 with $3.7 billion in revenue, its first billion-dollar quarter, and accelerating growth into FY27. Our strategic agenda spans the companies defining the next era of technology - hyperscalers, AI labs, the AI hardware supply chain, data platform providers, and the broader AI ecosystem. This type of work—work that changes the world—is what the tech industry was founded on. So, if you're ready to seize the endless opportunities and leave your mark, come join us. THE ROLE Join us as an Administrative Assistant to directly support Vice Presidents and their leadership teams within a critical, fast-growing organization. You will be the linchpin for seamless operations, ensuring executive focus remains on key business outcomes and driving team productivity. This role requires a proactive, hyper-organized, and resourceful partner who can anticipate needs and manage complex logistics across global and cross-functional teams. WHAT YOU'LL DO Drive Executive Efficiency by owning and meticulously managing complex calendars, prioritizing critical meetings, and resolving scheduling conflicts across global time zones and departments. Orchestrate Seamless Travel and Finances by carefully researching, arranging, and managing domestic and international travel logistics, and processing expense reports and purchase requisitions with high accuracy. Facilitate Cross-Functional Collaboration by acting as a professional and discrete liaison between the executive office, internal organizations, customers, and external partners. Manage Critical Team Operations by providing direct administrative support, including scheduling, coordinating events, and managing team-wide special projects and assignments from inception to completion. Streamline Communication Flow by proactively managing and prioritizing incoming communications (email, calls, etc.) to ensure the VP is prepared and focused on high-priori

Become a part of our caring community You will support the CDAO, SVP of Data and Analytics, helping manage the day-to-day executive support needs of a large and complex organization of approximately 1,500 associates and partners. Delivering on Humana’s purpose of helping people achieve their best health requires a trusted and connected understanding of the people we serve and the ability to turn data and insight into action at scale. The Data & Analytics organization will achieve this vision by creating trusted enterprise data assets, contextualizing them for consumption, modernizing the platforms that power them, establishing clear accountability for their governance, and activating them through analytics, AI, and decision intelligence. This is an opportunity to support the leadership of one of Humana's largest technology organizations and contribute to initiatives that are modernizing healthcare technology, advancing AI-driven capabilities, and improving experiences for millions of members and providers. Success in this role requires exceptional organization, attention to detail, professionalism, and sound judgment. You will help ensure the executive is prepared, organized, and focused on key priorities by managing calendars, coordinating meetings and travel, supporting leadership events, handling communications, and partnering with stakeholders across the organization. What You'll Support Complex calendar management across four senior leaders and stakeholders Executive travel planning, meeting logistics , and event coordination

Administrative Assistant — Bangkok, Bangkok, Thailand. Apply via Workday.

At Affirm, we exist for the moments that matter—giving people a clear, predictable way to pay over time, with no hidden fees, no surprises, and no tradeoffs on what matters most. We are looking for a resourceful, proactive, and detail-oriented Administrative Assistant to support two Senior Executives on our Engineering Teams. From calendar management and travel planning to coordinating team meetings and events, you will be responsible for making sure the leaders are using their time in the most efficient way possible. Reporting to the lead Executive Assistant on the Engineering Team, you will partner with your leaders, collaborate closely with the Affirm Leadership Support Team, and be a valuable team specialist and individual contributor. What You’ll Do Support two Senior Executives with their respective administrative needs Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting) Managing executive schedules to ensure sufficient time for task completion Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items Event coordination, including team operations for team building events and working onsite/offsite meetings Build a strong working partnership with the Administrative Assistant supporting the Consumer Engineer Sr. Executives’ Product counterpart to proactively coordinate executive priorities, cross-functional meetings, strategic initiatives, and organizational planning. Partner with the Leadership Support Team to coordinate needs across the wider Affirm team Additional administrative functions such as submitting expense reports (via Navan), travel coordination (also via Navan), preparation of documents and presentations (using Google Suite and Microsoft Office), ba

Administrative Coordinator, FP&A - Foster City, CA — United States - California - Foster City. Apply via Workday.

About the Team Our Executive Operations team includes Executive Business Partners and Administrative Business Partners, who serve as trusted advisors and collaborators to OpenAI's executives and leaders, focused on strong communication and operational excellence across teams. With a focus on elevating the impact and efficiency of leadership, we anticipate needs, streamline processes, and provide comprehensive support to ensure our executives can focus on high-impact initiatives. We are pivotal in driving success and achieving key milestones by cultivating strong relationships and leveraging our deep understanding of business objectives. With a commitment to excellence and a proactive approach, we are dedicated to empowering our executives and contributing to the overall growth and success of the company. Our leadership team reflects OpenAI’s culture and core values and is a mission-driven, kind, and thoughtful group. We take pride in creating a work environment that fosters collaboration, open communication, and authenticity, making OpenAI an excellent place to work for highly accomplished professionals. About the Role: This posting is part of a shared hiring process for Executive Business Partner and Administrative Business Partner opportunities at OpenAI. Rather than hiring for a specific team, we consider candidates across multiple opportunities and identify the best fit based on your experience, interests, and business needs as you progress through the interview process. This role is based in San Francisco, CA. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees. In this role, you will: Manage complex calendars, balancing competing priorities while ensuring leaders’ time is aligned with business needs. Coordinate internal and external meetings, resolve scheduling conflicts, and facilitate effective communication across stakeholders. Plan and manage domestic and international travel, ensuring seamless logis

About Pinterest: Millions of people around the world come to our platform to find creative ideas, dream about new possibilities and plan for memories that will last a lifetime. At Pinterest, we’re on a mission to bring everyone the inspiration to create a life they love, and that starts with the people behind the product. Discover a career where you ignite innovation for millions, transform passion into growth opportunities, celebrate each other’s unique experiences and embrace the flexibility to do your best work. Creating a career you love? It’s Possible. At Pinterest, AI isn't just a feature, it's a powerful partner that augments our creativity and amplifies our impact, and we’re looking for candidates who are excited to be a part of that. To get a complete picture of your experience and abilities, we’ll explore your foundational skills and how you collaborate with AI. Through our interview process, what matters most is that you can always explain your approach, showing us not just what you know, but how you think. You can read more about our AI interview philosophy and how we use AI in our recruiting process here . We're seeking an Administrative Business Partner to provide support to senior leaders on our Engineering, Product and Design leadership team. In this role, you'll play a crucial part in keeping the team organized, motivated, and operating efficiently. Your responsibilities will include managing complex, global schedules, nurturing internal and external relationships, and excelling as a detail-oriented communicator. You should have a proactive approach and be capable of independently overseeing diverse tasks and demands, all while handling confidential and sensitive matters with the utmost discretion. What you’ll do: Manage complex calendars with minimal direction; prioritize and make calendaring decisions based on business need using independent judgment. Support leaders by helping track team OKRs, attend cross-functional meetings a

A World-Changing Company Palantir builds the world’s leading software for data-driven decisions and operations. By bringing the right data to the people who need it, our platforms empower our partners to develop lifesaving drugs, forecast supply chain disruptions, locate missing children, and more. The Role Our team of Administrative Business Partners does more than just support our leaders: we're the backbone of the busiest people at Palantir. We build positive relationships with the people we support and anticipate their needs without being asked. Our passion for helping others makes us an invaluable resource at Palantir! As an Administrative Business Partner, you will be handling a variety of professional responsibilities, including calendaring, travel, and expenses. You are very organized and thrive off of enabling the people we support to be as productive and impactful as possible. You'll demonstrate your excellent communication skills, and exercise tact and diplomacy in helping to manage relationships with internal and external senior team members at Palantir. In this role you'll also demonstrate good judgment and critical thinking by understanding competing priorities and actioning accordingly. Administrative Business Partner (Foundry) Provide administrative support to a portfolio of individuals/teams across the business. Handle sophisticated calendars in a fast-paced environment, and prioritize commitments to enhance time and productivity. Book travel arrangements (domestic and international). Track and process expense reports. Help plan, support, and complete office events and external gatherings. Work both autonomously and in collaboration with teammates, colleagues, and external contacts. What We Value Ability to adjust quickly, anticipate needs, and implement autonomously, with strong attention to detail. Ability to interact with a wide range of teams internally and externally wi

Who we are About Stripe Stripe is a financial infrastructure platform for businesses. Millions of companies - from the world’s largest enterprises to the most ambitious startups - use Stripe to accept payments, grow their revenue, and accelerate new business opportunities. Our mission is to increase the GDP of the internet, and we have a staggering amount of work ahead. That means you have an unprecedented opportunity to put the global economy within everyone's reach while doing the most important work of your career. About the team The administrative business partner team works with Stripe’s leaders to support their day-to-day administrative needs, while also contributing to projects that help drive the company’s strategic priorities. What you’ll do In this role, you will be a critical part of supporting our People Leadership business function by offering administrative support to 2 leaders. Responsibilities Provide complex calendar support for your leaders and, potentially, other members of their team Manage and book travel arrangements and process expense reports Make recommendations to your leaders on time management, prioritization, delegation, and organization Organize and plan team meetings and offsites by assisting with the production of materials and pre-reads, taking notes, and tracking action items Partner with your leader to track key project milestones as well as progress against personal, team, and company goals and targets Establish new—and improve existing—administrative systems and processes Support the operations and culture of your leaders organization Act as a trusted strategic partner and handle highly sensitive data with absolute discretion Who you are We're looking for someone who meets the minimum requirements to be considered for the role. If you meet these requirements, you are encouraged to apply. Minimum requirements You have 5+ years of administrative experience at a fast growing or large company You are exc

Who we are About Stripe Stripe is a financial infrastructure platform for businesses. Millions of companies - from the world's largest enterprises to the most ambitious startups - use Stripe to accept payments, grow their revenue, and accelerate new business opportunities. Our mission is to increase the GDP of the internet, and we have a staggering amount of work ahead. That means you have an unprecedented opportunity to put the global economy within everyone's reach while doing the most important work of your career. About the team The administrative business partner team works with Stripe's executive leaders to strategically manage their day-to-day administrative and operational needs, while also contributing significantly to projects and initiatives that help drive the company's strategic priorities. In this role, you'll be a critical part of supporting our business function by offering administrative support to 2-3 leaders within the same organization. What you’ll do In this role, you'll be a critical part of supporting our executive function. Responsibilities Provide complex calendar support for your leaders and, potentially, other members of their team Manage travel arrangements and process expense reports Make recommendations for your executives with regard to their time management, prioritization, delegation, and organization Organize and plan team meetings and offsites by assisting with the production of materials and pre-reads, taking notes, and tracking action items Partner with your executive to track key project milestones as well as progress against personal, team, and company goals and targets Establish new—and improve existing—administrative systems and processes Support the operations and culture of various Stripe teams Who you are We're looking for someone who meets the minimum requirements to be considered for the role. If you meet these requirements, you are encouraged to apply. The preferred qualifications are a bonus, not a requirement. Minimum

SUMMARY/OBJECTIVE The Administrative Assistant role ensures that all customer needs are promptly addressed in a courteous and professional manner. Will assist staff with all aspects of the ordering process including order entry, order placement, order fulfillment, product information and scheduling. Acts as a liaison between production, customers and/or sales personnel to provide availability and scheduling information. The Administrative Assistant role is pivotal in ensuring a smooth and efficient sales process, contributing to customer satisfaction and overall business success. Essential Functions Manage customer orders by assisting project manager with order placement, template scheduling, delivery, and installation services Manage order entry Communicate with Sourcing team and SOPT to secure needed product Communicate with production or scheduling managers concerning special requirements on orders Monitor schedule on upcoming jobs and communicate schedule changes with appropriate team members Communicate any credit issues discovered upon order entry to appropriate sales personnel Answer incoming calls or emails; timely & professionally Perform other duties as requested Competencies/Skills/Abilities High School Diploma or GED required Strong organizational skills and effective team player Ability to be detail-oriented and multi-task, work within specified timeframes Strong verbal and written communication skills are required, Bi-lingual English/Spanish is a plus Previous Customer Service work experience is required; previous work experience in our industry is preferred Proficient with Microsoft Office; Outlook, Excel and Word BENEFITS Medical Dental Vision Employer Paid Basic Employee Life and AD&D Insurance Employer Paid Long Term Disability Flexible Spending Accounts Voluntary Short-Term Disability Voluntary Life and AD&D Insurance Voluntary Accident Insurance Voluntary Critical Illness Insurance EEO At Construction Resources,