Administrative Affairs Professionals Jobs

CLEAR is building THE secure identity company of the future. Our mission is to make experiences safer and easier—physically and digitally. With more than 43 million Members and a growing network of partners across the world, CLEAR's secure identity platform is transforming the way people live, work, and travel. Whether it’s at the airport, stadium, or throughout your everyday life, CLEAR unlocks the magic of frictionless experiences. The Senior Manager, Strategy & Engagement will develop and execute strategies that align CLEAR’s business priorities with the missions, requirements, and emerging opportunities across the U.S. Department of Homeland Security (DHS), Transportation Security Administration (TSA), and other government and aviation partners. You’ll operate at the intersection of government, regulation, operations, and technology—turning complex requirements and stakeholder priorities into actionable strategies that strengthen CLEAR’s operations and enable responsible growth. What you'll do: Develop and execute strategies that align CLEAR’s business priorities with DHS, TSA, CBP, and other government and aviation partner priorities, identifying opportunities across aviation security, identity, traveler processing, and adjacent markets Build and maintain trusted relationships with TSA and other government stakeholders, anticipating operational and policy needs and advancing priorities that strengthen CLEAR’s partnerships and support long-term growth Translate regulatory, policy, operational, and political developments into clear recommendations, decision points, and action plans for senior CLEAR leaders Partner across Corporate Affairs, Operations, Legal, Compliance, Product, Engineering, and Commercial teams to develop compliant pathways for new products, services, operating models, and strategic opportunities Prepare executives and subject matter experts for high-impact government engagements through clear objectives, briefing materials, stakehold

Rejoignez Teneo Teneo est le cabinet mondial de conseil auprès des dirigeants. Nous accompagnons les organisations, leurs dirigeants et leurs conseils d’administration dans la gestion de leurs enjeux stratégiques, réputationnels, financiers et de transformation. Présent dans plus de 50 bureaux à travers le monde, le groupe rassemble aujourd’hui plus de 2 000 collaborateurs. À Paris, notre équipe Strategy & Communications conseille des clients français et internationaux issus de secteurs variés sur leurs enjeux de communication, d’influence et de réputation. Nous travaillons au plus près des directions générales sur des problématiques complexes, tant en France qu’à l’international, en collaboration avec les équipes Teneo à travers le monde. Dans le cadre d’un remplacement, nous recherchons un(e) Associate Consultant(e) en CDD de 6 mois à compter de décembre 2026 . L’opportunité Vous interviendrez sur une grande diversité de projets et contribuerez à l’accompagnement stratégique de nos clients dans des domaines tels que la communication financière, les affaires publiques, les relations médias, la communication de crise et les enjeux de réputation. Vous serez au cœur de la production d’analyses, de recommandations et de contenus destinés à soutenir les objectifs stratégiques de nos clients. Les principales missions Participer à la gestion et au suivi des missions clients en coordination avec les équipes de conseil. Réaliser des recherches, analyses sectorielles, benchmarks et veilles médiatiques, institutionnelles et concurrentielles. Identifier les tendances, risques et opportunités susceptibles d’avoir un impact sur les activités et la réputation de nos clients. Préparer les réunions clients, rédiger les comptes rendus et assurer le suivi des actions. Produire des notes de recherche, des présentations, des éléments de langage et autres supports stratégiques. Contribuer à l’élaboration de recommandations de communication et d’influence. Participer au

Administrative Lead: Clinical Development Business Operations Role Summary This Administrative Lead position is an innovative, AI-enabled role supporting the Cambridge-based Inflammation & Immunology Clinical Development Leadership Team. Reporting to the VP, Head of Clinical Excellence & Innovation, this individual serves as a dedicated executive administration, operations, and business support partner for Clinical Development leadership. The role provides direct support to the VP, Head of Clinical Excellence & Innovation and all Cambridge-based Therapeutic Area Heads while also supporting broader Clinical Development organizational priorities. Responsibilities include executive administration, calendar and meeting management, travel coordination, expense administration, communications, project coordination, vendor and contract administration, business operations support, and workflow optimization. Leveraging AI-enabled productivity tools, workflow automation platforms, analytics technologies, and modern business systems, the role streamlines routine administrative activities while creating capacity for broader contributions across leadership operations, communications, project execution, organizational effectiveness, and continuous improvement initiatives. What You Will Achieve In this role, you will: Executive Administration, Leadership Support & Team Coordination (30%) Manage complex calendars and scheduling priorities across Clinical Development leadership. Coordinate executive and leadership meetings, agendas, materials, logistics, action tracking, and follow-up. Support travel planning, itinerary development, and expense administration. Prepare briefing materials, presentations, reports, and leadership updates. Facilitate onboarding, team coordination, and workflow management. Leverage AI-

This position is responsible for providing administrative support to divisional leaders, and other general support across multiple functions so that office operations run smoothly. In addition to regular administrative assistant tasks, they will coordinate internal/external meetings and events, manage relationships with vendors/stakeholders that support the facility, and handle front desk operations. Essential Functions and Key Responsibilities: Office/Facility Support Act as a liaison between the office staff, building property management, TaylorMade security and contractors to maintain a safe, clean and comfortable working environment for staff. Work with Marketing department to update office branding as needed. Serve as primary contact with parcel and mail carriers. Arrange shipments/deliveries, retrieve and distributes office mail and parcels. Coordinate with IT on all general office equipment issues and repairs. Liaise with Security for all access changes/issues. Manage showroom/conference room booking calendar, and ensure all rooms are adequately equipped with necessary functionalities. Ensure the appearance of the reception area and all conference rooms meets established standards. Cover front desk reception responsibilities, including greeting and registering visitors, and issuance of parking passes. Administrative Support Provide full administrative support to Division President and Head of Sales (daily calendar management; receiving and filtering calls, mail and other correspondences; arranging travel; preparing expense reports; etc). Provide ad-hoc support to other senior leaders (primarily travel arrangements and expense reports). Coordinate large group meetings, townhalls, customer visits and other onsite events. Manage all non-trade purchase orders and vendor set-up. Recon

Use Your Power for Purpose A career with us is about discovering breakthroughs that change patients' lives. We need dedicated colleagues like you who are efficient, find solutions, and collaborate with others to achieve our purpose. A high-performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. Your role is crucial in ensuring that these life-changing therapies reach those in need, and your efficiency and problem-solving skills are key to our success. Join us in making a meaningful impact on patients' lives by being part of a team that values collaboration and dedication. The Administrative Partner (AP) to the Senior Vice President of External Supply (ES) provides administrative and office services of a highly complex and critical nature. The AP works autonomously with exceptional professionalism and attention to detail with work that involves time-sensitive issues often in demanding situations. The successful candidate will find ways to optimize ways of working including demonstrated use of digital tools. The AP will be a key member of the External Supply Leadership Team (ESLT) team and broader Pfizer Global Supply (PGS) community. This position will provide a full range of administrative support to the ES SVP. The ideal individual will have the ability to exercise good judgment in a range of situations, with strong communication, collaboration, administrative, and organizational skills, all with proven ability to maintain a realistic balance across multiple priorities. This colleague effectively works across PGS and Pfizer and develops and maintains strong relationships. What You Will Achieve In this role, you will: Strategically manage complex calendar with anticipation of conflicts. Use knowledge of SVP’s priorities to diplomatically resolve problems in advance. Assemble pre-meeting

Role summary The Administrative Assistant provides executive, operational, and administrative support to designated members of the Controllers Leadership Team (CLT) and their teams. Responsibilities include calendar and travel management, leadership meetings and events, communications, organizational coordination, and colleague engagement activities. The role works across the Controllers organization and locations, with assignments and priorities adjusted based on evolving business and leadership needs. The role is based in Tampa and provides coordinated site support across Tampa and Memphis, partnering with site leaders and local teams to deliver colleague engagement, site events, communications, operational logistics, leadership visits, and other activities that support a consistent colleague and visitor experience. The incumbent handles highly confidential material, including organization changes, headcount and attrition data, leadership planning and sensitive people matters, and supports all regional time zones with periodic work outside US business hours. 1. Executive partnership and calendar management Owns the calendars of designated Leadership Team members, with delegated authority to book, move and decline meetings for senior stakeholders. Runs the leadership operating rhythm: recurring 1:1s, monthly leadership forums, site organization-update sessions, colleague chat sessions and skip-level meetings across locations. Coordinates governance meetings with external parties, including external auditor operational reviews and decision committees. Supports integration of newly absorb

Our Purpose Mastercard powers economies and empowers people in 200&#43; countries and territories worldwide. Together with our customers, we’re helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential. Title and Summary Administrative Assistant Job Overview: Performs general administrative duties to support day-to-day department operations in such areas as telephone coverage, scheduling of meetings, travel arrangements, expense reporting, calendar management, taking and distributing meeting minutes, copying, screening mail, ordering supplies, and maintaining department records. Major Accountabilities: • Perform general administrative duties to support day-to-day department operations in such areas as phone coverage ,scheduling meetings, completing travel arrangements, expense reporting, maintaining management calendar, taking and distributing meeting minutes, generating copies, screening mail, filing, ordering supplies and maintaining department records. • Prepare correspondence, memoranda, reports, presentations or other assigned documentation in specified software package. • Assist in preparing and maintaining departmental budget. • Administer programs, projects or processes specific to the operating unit served, and maintain spreadsheets or databases to monitor departmental information. • May research special topics as assigned. • Serve as administrative liaison with others within and outside the company. • Develop and produce reports as assigned. • May monitor and coordinate work of other employees or temporaries. <

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference. Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact. We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together. Job Description Administrative Coordinator (m/f/d) Tubulis ADC Innovation Center (Martinsried, Germany) Location: TubulisADC Innovation Center (Martinsried, Germany) Reports to: Vice President of Research and Head of the Tubulis ADC Innovation Center Key Responsibilities Executive and Administrative Support Proactively manage calendars, travel, expenses, and key commitments for the Vice President of Research and provide administrative support to designated site leaders. Organize and schedule internal, cross-functional, and external meetings across time zones, including coordination of logistics, agendas, materials, and follow-up actions. Prepare correspondence, reports, presentations, brief

Why Jencap? We are one of the largest wholesale insurance intermediaries in the United States with expertise in wholesale brokerage, binding authority, and program management. The common thread woven throughout our success story is our collaborative and driven team of people. Our teams are empowered and work together to find solutions. We have a passion culture – with teamwork, collaboration and a focus on growing individuals and giving them the tools & development opportunities to have a successful career. MiniCo has nearly 50 years of experience in program management, underwriting, binding authority, and claims, offering a portfolio of exclusive programs to address even the most unique risk exposures. Our dedicated program teams provide niche underwriting process and flexibility, industry specialization, and unparalleled customer service. Today, MiniCo is a member of the Jencap Program Administrators division, offering multiple specialty property and casualty insurance products for a variety of unique industries and exposures. The Administrative and Operations Specialist will work from our Phoenix, Arizona office. Responsibilities : Serve as MiniCo’s primary day-to-day Phoenix office operations and admin resource, to handle front-office/reception duties, mail and shipping, facilities/vendor coordination, trade-show logistics, and general administrative support. Coordinate reception/phone coverage, messages, deliveries, and general correspondence; escalate insurance-specific questions appropriately. Own incoming/outgoing mail, post-office retrieval, UPS/FedEx/shipping, physical document routing, scanning, storage, and related record-handling procedures. Liaise with building management and external vendors for facilities, maintenance, access, service requests, and office needs. Manage office/kitchen supplies, deliveries, storage areas, shared office records, and general organization. Coordinate employee meetings, office events, celebr

Zscaler (NASDAQ: ZS) accelerates digital transformation so customers can be more agile, efficient, resilient, and secure. The Zscaler Zero Trust Exchange platform protects thousands of customers from cyberattacks and data loss by securely connecting users, devices, and applications in any location. Distributed across 200+ public data centers globally and thousands of private sites at the edge, the SASE-based Zero Trust Exchange is the world’s largest in-line cloud security platform. We believe the future of work is Human + AI and are building an AI-native enterprise where human potential is amplified by machine intelligence to solve the world’s hardest security challenges. Driven by deep customer obsession, we are committed to the mission, outcome, and to each other. We bring these commitments to life through three core behaviors: ownership and collaboration, trust through outcomes and impact, and a challenge culture with ongoing feedback. Ready to make an impact at the company pioneering security transformation in the AI era? Join us at Zscaler. Role We are looking for an Administrative Business Partner to join our team . This is a Hybrid role based out of our Escazú office 3 days per week, reporting to the VP, AI Specialist . Our general and administrative teams help support and scale our company, providing a strong foundation for growth across our workforce, culture, financial operations, and global infrastructure . Put your passion, drive, and expertise to work with the world's cloud security leader . What you’ll do (Role Expectations) Oversee executive calendars, prioritize tasks, resolve scheduling conflicts, and ensure smooth coordination of meetings and engagements Plan internal and external meetings, All Hands, and events, managing logistics like conference rooms, catering, and preparation of materials Submit monthly expense reports, process reimbursements, and coordinate domestic and international travel with fully detailed itineraries Handle sensit

Why Sony Interactive Entertainment? Sony Interactive Entertainment isn’t just the Best Place to Play — it’s also the Best Place to Work. Sony Interactive Entertainment (SIE) is the company behind the PlayStation brand. As a subsidiary of Sony Group Corporation, we’re part of a proud legacy of innovation and excellence. SIE is a dynamic technology company, delivering cutting-edge hardware and network services to more than 100 million people and an entertainment leader, home to some of the most beloved and recognizable intellectual properties (IP) in the world. Our role at SIE is to create and nurture the experiences under the PlayStation brand, a name synonymous with entertainment excellence and creativity. Administrative Coordinator – Contractor Location: Aliso Viejo, CA Hybrid, Contract role - 12 months About the Role We are seeking an experienced Administrative Coordinator to provide administrative and operational support to a global team while supporting the day-to-day operations of the Aliso Viejo office. This role supports team members and stakeholders across multiple regions and time zones while serving as a key onsite resource for the local office. Working in partnership with the Sr. Manager overseeing the site, the Administrative Coordinator will support day-to-day onsite operations, serve as an onsite point of contact, and help identify, coordinate, and escalate office needs as appropriate. This is a highly collaborative and hands-on role with responsibilities spanning global team coordination, onsite operations, meetings, workshops, events, and administrative support. The ideal candidate is an experienced administrative professional who is comfortable navigating a fast-paced, global environment, managing multiple priorities, and partnering effectively across teams and functions. While this position will not be dedicated to supporting an individual executive, experience with executive-lev

JOB DESCRIPTION: Administrative Assistant, Cubist Systematic Strategies (New York) About Cubist Cubist Systematic Strategies is one of the world’s premier investment firms. The firm deploys systematic, computer-driven trading strategies across multiple liquid asset classes, including equities, futures, and foreign exchange. The core of our effort is rigorous research into a wide range of market anomalies, fueled by our unparalleled access to a wide range of publicly available data sources. Role and Responsibilities Provide administrative support, including calendar management, meeting coordination, and conference room booking, to multiple teams. Strategically partner with teams to alleviate workload and create efficiencies. Create, process, and track expense reports. Organize domestic and international travel arrangements. Assist with campus recruiting coordination, including travel arrangements, catering, swag, and other logistics. Help plan both individual team and larger Cubist-wide events. Provide coverage for other administrative team members as needed. Desirable Candidates Bachelor’s degree required. Proficiency with Microsoft Outlook, Excel, and Word required. Strong communication skills and the ability to build relationships with internal stakeholders. Ability to anticipate problems and effectively follow up. Ability to multitask and prioritize assignments. Ability to exercise sound judgment in assessing and determining how to handle queries, calls and issues. A proactive, solutions-oriented mindset, with strong attention to detail and a focus on operational excellence Commitment to the highest ethical standards

Zoox is building the future of transportation. To do that, we’re also building an incredible crew—united by our mission, energized by our values, and driven by our purpose. We are looking to hire an executive assistant to support our executive office, reporting to the CEO's EA, and providing rotating support to key executives throughout the organization. This role will work closely with other Executive Assistants and Administrative Business Partners across all the departments at Zoox. This is an ideal position for someone who works well in a fast-paced environment, is a self-starter, and wants to work on dynamic and mission-driven teams. This role will require strong calendaring and prioritization skills, uncompromising attention to detail, the ability to meet tight deadlines, excellent organizational skills, and the ability to juggle multiple critical requests simultaneously. A high level of integrity, discretion in handling confidential information, and professionalism in dealing with senior leaders within the company are also vital aspects of this role. Most importantly, you must have a genuine passion for the Zoox mission. Responsibilities Scheduling team and cross-functional meetings Assisting with team off-sites and events Helping with new hire onboarding Hands-on meeting scheduling, coordination, and note-taking Complete administrative tasks, including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements Act as a back-up to other Administrative Business Partners and Executive Assistants as needed. Serve as a point of contact and liaison for multiple executives and Amazon. Qualifications 4+ years of executive assistant experience Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs Excellent written and verbal communication skills Technical

ROLE SUMMARY Pfizer Commercial Oncology is introducing the world to the next era of cancer care. With a growing portfolio of novel therapies, industry-leading R&D, and a goal of delivering eight breakthroughs by 2030 across major cancer types, we're translating cutting-edge science into market-shaping impact. Here, you'll partner with exceptional colleagues across scientific, medical, and manufacturing teams, backed by advanced digital and AI-enabled infrastructure and the authority to accelerate medicines from discovery to delivery. Guided by our values of courage, excellence, equity, and joy, you'll have the opportunity to stretch your skills and build a career that evolves with you—across teams, roles, and the Pfizer enterprise. Join us to make history — for patients, for their families, for the future. At Pfizer Oncology, we are committed to “Outdo Cancer” by advancing transformative medicines wherever we can make a profound difference in the lives of patients. Today, Pfizer Oncology has an industry leading pipeline that includes the combined legacy Pfizer and Seagen portfolio across breast, genitourinary (GU) including both prostate and bladder, hematology-oncology and thoracic therapeutic areas. The primary purpose of this position will be to provide comprehensive day-to-day administrative support to the US Prostate Franchise Lead and to support the overall Franchise business. The Administrative Assistant will report to the US Prostate Vice President. In this role, the Administrative Assistant will be responsible for (but not limited to) heavy calendar management, coordination of meetings and events, development of agendas and meeting reports, slide development for select meetings, and requests and assembly of briefing materials, arranging travel and expense report preparation. As a working professional, he/she will be expected to handle tasks independently and in a proactive manner. <

Who we are About Stripe Stripe is a financial infrastructure platform for businesses. Millions of companies—from the world’s largest enterprises to the most ambitious startups—use Stripe to accept payments, grow their revenue, and accelerate new business opportunities. Our mission is to increase the GDP of the internet, and we have a staggering amount of work ahead. That means you have an unprecedented opportunity to put the global economy within everyone’s reach while doing the most important work of your career. About the team The administrative team works with Stripe’s leaders to support their day-to-day administrative and operational needs. What you’ll do In this role, you’ll play a critical part in supporting our business function. Responsibilities Provide complex, proactive calendar support for multiple leaders Make recommendations to your leaders about time management, prioritization, delegation, and organization Coordinate domestic and international travel and manage all related details Prepare and submit expense reports on behalf of your leaders Who you are We’re looking for someone who meets the minimum requirements to be considered for the role. If you meet these requirements, you are encouraged to apply. The preferred qualifications are a bonus, not a requirement. Minimum requirements 1+ years of administrative experience Strong organizational skills, attention to detail, and ability to execute Strong time-management skills, with the ability to adjust tasks and priorities as needed Ability to work across roles and teams in a fast-paced, changing environment while remaining flexible, proactive, resourceful, and efficient Ability to communicate and perform well under pressure or ambiguity, anticipate the needs of others, and handle sensitive information and situations with care and confidence Business proficiency in written and spoken English to communicate with leaders and coordinate calendars, travel, and other administrative needs Preferred qualificatio