Administrative Officer Jobs

At Snowflake, we are powering the era of the agentic enterprise. To usher in this new era, we seek AI-native thinkers across every function who are energized by the opportunity to reinvent how they work. You don’t just use tools; you possess an innate curiosity, treating AI as a high-trust collaborator that is core to how you solve problems and accelerate your impact. We look for low-ego individuals who thrive in dynamic and fast-moving environments and move with an experimental mindset — who rapidly test emerging capabilities to discover simpler, more powerful ways to deliver results. At Snowflake, your role isn't just to execute a function, but to help redefine the future of how work gets done. Snowflake is looking for someone with adaptability and aptitude to join our team and elevate the business through proactive and holistic support for the Observe leadership team. As an Executive Assistant, you’re at the center of the team’s business operations and activities, and are relied upon to keep the team moving in a positive, forward direction. You are organized, dependable and able to keep up with changing business needs - using your understanding to strategically support and prioritize your team’s projects. You also have communication skills needed to interact with a variety of people and job functions including customers, partners and vendors. In this role you will work closely with a team of Administrative professionals and manage the day-to-day operations of the office and help keep teams efficient, happy and productive. Responsibilities: Perform an extensive array of core administrative tasks: Effectively manage and maintain complex calendars for Observe Leadership. Book complex travel and manage team and executive level expenses. Create, organize and maintain team mailing lists, folders, drives. Organize, plan and execute team events. Respond to questions and requests for information by employees and guests, connecting people with the right resources. Responsi

At Vanta, our mission is to help businesses earn and prove trust. We believe that security should be monitored and verified continuously, and we empower companies to practice better security and prove it with ease. Vanta has a kind and talented team, and while some have prior security experience, many have been successful at Vanta without it. As the Executive Business Partner to three GTM executives, you will play a critical role in ensuring these executives can focus on their most impactful work. We’re looking for someone who is genuinely motivated by execution and finds energy in getting things done and supporting leaders operating at high velocity. Strong judgment, proactive thinking, adaptability, and the ability to anticipate needs and stay ahead of shifting priorities will be keys for success in this role. You will join Vanta’s centralized Executive Operations team, a cohesive group that shares best practices, collaborates closely, and provides consistent, high-quality support across the executive team. While this role is primarily execution-focused, you will also support select projects that improve operational effectiveness within the revenue organization and across the EBP team. We are looking for candidates based in the New York City Area who are able to participate in occasional in-person events and office visits. We will also consider highly qualified candidates located outside of NYC but in the eastern time zone. What you’ll do as a Executive Business Partner at Vanta: Partner closely with the GTM executives, providing excellent administrative and operational support that enables them to focus on their most impactful work. Adapt quickly to the executive’s working style and pace to deliver seamless day-to-day support. Act as a trusted gatekeeper, managing complex calendars and scheduling with an understanding of business priorities and context. Own travel and logistics end-to-end, planning itineraries and coordinating customer visits, offsites, and inter

Scale AI is seeking a highly skilled Executive Assistant based in Washington, DC to support the General Manager and VP of Engineering of Public Sector in their day to day role, plus ad-hoc support to the Public Sector LT team. This role is crucial in ensuring smooth operations and effective communication both internally and externally. This person will quickly learn each executive's working style and preferences, act autonomously or with little direction, and respond quickly when priorities change. What You’ll Do Manage complex calendars and schedules for the team, including coordinating meetings, track travel and manage requests, and prioritizing commitments with team members Book travel including flights, accommodation and transportation Manage bookings for client meals, events, and similar requests Act as a primary point of contact for internal and external stakeholders, including clients, partners, and government ministries Building strong relationships with key EAs and Chiefs of Staff of priority customers Handle high-level administrative tasks such as email management, expenses, document preparation and team administration Coordinate and plan internal team events, off-site meetings, and company initiatives Manage any high priority / VIP meetings, guest visits, etc. Plan and run team social events, keeping the events varied and within set budgets Manage confidential information with utmost discretion and professionalism Qualifications 7+ years of experience as an executive assistant in a fast-paced environment, preferably in the tech or AI industry Exceptional organizational and time-management skills Strong communication skills, both written and spoken Proficiency in office productivity tools and ability to learn new software quickly Experience in building and managing relationships with high-level external stakeholders, including government officials Ability to work flexibly and adapt to changing priorities with multiple stakeholders involved Comp

Who We Are At Justworks, you’ll enjoy a welcoming and casual environment, great benefits, wellness program offerings, company retreats, and the ability to interact with and learn from leaders in the startup community. We work hard and care about our most prized asset - our people. We’re helping businesses get off the ground by enabling them to focus on running their business. We solve HR issues. We’re data-driven and never stop iterating. If you’d like to work in a supportive, entrepreneurial environment, are interested in building something meaningful and having fun while doing it, we’d love to hear from you. We're united by shared goals and shared motivations at Justworks. These are best summed up in our company values, which are reflected in our product and in our team. Our Values If this sounds like you, you’ll fit right in. Who You Are You're an exceptional operator who loves bringing order to complexity. You thrive behind the scenes, anticipating needs before others see them, keeping multiple priorities moving simultaneously, and creating leverage for senior leaders. You're equal parts project manager, executive coordinator, and problem solver. Whether you're coordinating executive travel, planning a leadership offsite, supporting a customer event, or finding a better way to automate repetitive work using AI, you enjoy making things run better than they did yesterday. You don't think of executive support as administrative work—you see it as enabling leaders to spend more time with customers, partners, employees, and prospects while you build the operating rhythm that keeps a fast-growing Revenue organization moving. This role is hybrid including an onsite working requirement of Tuesday-Thursday out of our office at 55 Water Street in New York City. What You'll Work On As the Executive Coordinator, Revenue, you'll help power the operating system behind the Revenue Leadership Team. Own calendar management and executive coordination for designated Revenue leaders

About the team OpenAI’s mission is to build safe artificial general intelligence (AGI) which benefits all of humanity. This long-term undertaking brings the world’s best scientists, engineers, and business professionals into one lab together to accomplish this. In pursuit of this mission, our Go To Market (GTM) team is responsible for helping customers learn how to leverage and deploy our highly capable AI products across their business. The team is made of Sales, Solutions, Support, Marketing, and Partnership professionals that work together to create valuable solutions that will help bring AI to as many users as possible. About the role As an Account Director focused on Healthcare, you will own executive-level relationships with leading healthcare organizations, including integrated delivery networks (IDNs), health systems, academic medical centers, health insurers, digital health companies, and healthcare technology providers. You’ll help these organizations safely and effectively deploy OpenAI’s technology to improve clinical and administrative workflows, enhance patient and provider experiences, automate operational processes, and accelerate enterprise-wide AI adoption. This role blends enterprise sales expertise, technical depth, business acumen, and relationship-driven selling. You will collaborate closely with researchers, engineers, and healthcare-focused solution strategists to design secure, compliant, and high-impact AI deployments. This role is based in San Francisco. We use a hybrid work model of three days in the office per week and offer relocation assistance to new employees. In this role, you’ll: Manage a focused portfolio of large healthcare provider, payer, and healthcare technology accounts, developing long-term strategic account plans. Lead complex, multi-stakeholder sales cycles spanning clinical, operational, IT, digital transformation, and executive leadership teams. Partner with Solutions and Research Engineering to design pilots that demon

We are looking for an experienced and proactive Infrastructure Support Engineer to provide technical support and administration across our cloud and on-prem IT environments. This role combines infrastructure operations, technical support, and platform administration, delivering specialised technical assistance to our company employees, including quantitative researchers, developers, and business teams across the Americas (GMT-3 to GMT-6) or Asia-Pacific (GMT+7 to GMT+9) time zones. The ideal candidate will have hands-on experience with AWS infrastructure, enterprise platforms, and strong analytical and troubleshooting skills. The role requires excellent communication skills and the ability to support both technical and non-technical users in an international environment. WHAT YOU'LL BE DOING: Handle and respond to employee support requests through corporate communication and ticketing platforms Support, maintain, and troubleshoot cloud and on-premises infrastructure services, applications, and enterprise platforms Manage user accounts, access permissions, system configurations, and related administrative tasks Troubleshoot hardware, software, access, and basic connectivity issues including VPN, Wi-Fi, DNS, and related networking components Monitor infrastructure health, performance, and availability Conduct root cause analysis for recurring technical and infrastructure-related issues, and recommend improvements Contribute to automation, integration, and process improvement initiatives Maintain clear and accurate technical documentation, operational procedures, and user guides Work closely with cross-functional teams to design solutions and implement system improvements and upgrades Provide remote support for office and on-premises IT infrastructure, where applicable WHAT WE LOOK FOR IN YOU: Bachelor's degree in Computer Science, Information Technology, or related field At least 5 years of experience in IT Support and Engin

Position : Senior Sales Trader Company Description B. Riley Securities provides a full suite of investment banking, corporate finance, advisory, research, and sales and trading services. Investment banking services include initial, secondary and follow-on offerings, institutional private placements, merger and acquisition (M&A) advisory, SPACs, corporate restructuring and recapitalization. B. Riley is nationally recognized and highly ranked for its proprietary small-cap equity research. Position Overview We are seeking a full-time Senior Sales Trader to join our Cash Equity desk. The Senior Sales Trader will work closely with the institutional sales force to coordinate research ideas with buyside desks. Responsibilities include developing and maintaining relationships with assigned institutional clients through trading and execution services, processing trade tickets, educating clients on B. Riley Securities research including Syndicate activity, interfacing with back office operations, and performing various administrative duties. The candidate will service large accounts with an average of 15+ client relationships, generate revenue exceeding firm goals, and report to the SMD, Head of Equity Trading. Strong communication skills are essential for conveying trade ideas, market updates, and execution strategies to clients and internal teams. The ideal candidate is a self-starter, highly motivated, able to multitask under pressure, and handle stressful situations calmly and professionally with minimal supervision. The compensation for this position is commission-based. Key Responsibilities Work closely with the institutional sales force to generate ideas, coordinate buyers and sellers, and facilitate seamless order flow. Build and nurture relationships with assigned institutional investors through trading and execution services to grow trading volumes, provide tailored market insights, and drive revenue. Develop a deep understanding of clients’ trading strategies,

To ensure smooth and efficient administration of the plant by managing facility operations, transport, housekeeping, canteen services, township support, vendor management, statutory compliance, employee welfare initiatives, and infrastructure maintenance while maintaining high standards of safety, cost control, and operational excellence. Source: Adani Group | Job ID: 53520

Job Overview Wargaming is looking for a proactive and hands-on Facility Officer to join our team in Belgrade. In this role, you will help ensure that our office facilities are safe, functional, and well-maintained, supporting smooth day-to-day operations and providing a comfortable working environment for our employees. You will be responsible for carrying out basic maintenance tasks, monitoring the condition of office facilities and equipment, coordinating external contractors and service providers, and assisting with workspace arrangements and office logistics. This role is ideal for someone who enjoys practical work, takes initiative, and can efficiently handle a variety of facility-related tasks. Reports to Head of Workplace & Employee Experience What will you do? Assists with maintaining daily operations of the physical facility. Supports maintenance mechanics and facilities staff by performing “handyman” maintenance duties such as furniture moves, simple electrical projects Works with outside contractors on building and equipment repairs Operates site equipment as needed, using hand and power tools as necessary Coordinates vendors/employees for performance of specialized maintenance, repair, or certification of buildings, infrastructure, tech appliances. Inspects completed work for conformance with contract requirements and safety codes Performs regular checks of buildings, infrastructure, and premises to ensure safety and uninterrupted use Organize storage areas, inventory management Providing support to office team in everyday operations: assist with setting up workspaces for new employees Arrange furniture and office equipment as needed Provide logistical support for meetings, events, and office functions What are we looking for? Previous experience in facility maintenance, handyman services, technical support, or a similar hands-on role. Practical skills in basic

GAQ427R228 While candidates in the listed location(s) are encouraged for this role, candidates in other locations will be considered. Databricks Federal supports DOW, IC, federal civilian, and state and local customers. We’re expanding our work across cleared and non-cleared programs and using automation and AI so our security operations scale with the business. As Deputy FSO, you'll partner closely with the Industrial Security Lead on the administration of our security programs including personnel and contract security, security education, and government reporting. You'll also work with teammates across Corporate Operations to build the automated workflows and AI assisted processes that help a small team support a growing workforce. The impact you will have: Administer the Industrial Security and CJIS Programs Program support : Help the Industrial Security Lead administer the program under 32 CFR Part 117 (NISPOM), including routine contact with DCSA and customer government program security officers. Clearance lifecycle : Manage collateral clearances and SCI accesses Compliance and reporting: Manage mandatory reporting across our personnel security programs, and keep our SPP audit ready. Contract security : Manage DD254s and subdd254 flowdowns, partnering with Legal, Field Engineering, and Sales. Automate and Scale Automation: Partner with the Industrial Security Lead and Corporate Operations teammates to identify repeatable work across clearance tracking, onboarding and offboarding, training compliance, and contract security, and build automated and AI assisted workflows to handle it. Data and intake: Manage the security intake queue and its SLAs, and keep DISS, NISS, SWFT, and internal systems sync and audit ready. Security Education: Develop on demand security awareness training and briefings. Documentation and metrics: Write SOPs and playbooks, and report program metrics to Databricks Federal leadership. Grow the Program SCIF: Work

The Executive – Fuel Farm Commercial supports the commercial and operational management of the airport Fuel Farm asset. The role involves coordination with jet fuel suppliers, O&M agencies, and internal stakeholders to ensure smooth day-to-day operations. The incumbent assists in budgeting, contract administration, statutory compliance, and project coordination to ensure safe, compliant, and commercially efficient fuel farm operations. Source: Adani Group | Job ID: 58428

Job Overview The Head of Administration leads workplace operations in our Prague studio , ensuring a safe, efficient and engaging environment for employees. The role will oversee facilities, suppliers, budgets and workplace projects, while leading and developing the administration team and driving continuous improvements to ensure our people and workplace environment support the company's goals. Reports to: Chief Locations Officer What will you do? Leads workplace operations and sets objectives for service quality, compliance, and cost control. Defines service expectations for Workplace Experience Specialists and allocates resources to align with Employee Experience priorities. Oversees facilities operations including building maintenance, repairs, and preventive maintenance to ensure safe and reliable workplaces. Manages workplace projects, events and modifications (design/planning, scheduling, and execution), including cost estimates for labor, materials, and equipment. Approves changes to processes and vendor arrangements that affect cost, service quality, and the ability to support Employee Experience programs Monitors spend, service quality, and vendor performance against agreed standards and supports resolution of complex or escalated cases. Develops and implements workplace policies and procedures, including space allocation/layout, facility expansion planning, and service standards. Leads vendor performance management (e.g., service reviews, corrective actions, escalation handling) and ensures consistent delivery. Participates actively in hiring, performance, and development decisions for the workplace team. What are we looking for? Demonstrable experience of owning the operational performance of a workplace/site, with the autonomy and judgement to make decisions on facilities, suppliers, budgets, employee experience and day-to-day operations. Proven people leadership experience, including managing, developing and motivating a small team, setting clea

What is saas.group? The role is for a future CEO position at saas.group, tied to an upcoming acquisition in the HR tech and workforce management space. We are continuously acquiring new businesses and are building a strong talent pool of ambitious leaders who want to step into CEO roles within our portfolio. If you see yourself leading a SaaS business with us in the future, we'd love to connect. At saas.group, we partner with ambitious leaders to transform great SaaS products into category leaders. Founded in 2017, we've built a global powerhouse of B2B SaaS companies by acquiring and scaling high-potential ventures. As a CEO within our group, you'll focus on what you do best — driving growth, building high-performing teams, and shaping product strategy — while we take the weight of administration, finance, and back-office complexity off your shoulders. With the backing of a fully remote team of 380+ colleagues across 50+ countries, you'll run your brand with the autonomy of a founder and the support of an experienced network that sets you up for long-term success. We grow 23 exciting brands under our umbrella. Feel free to explore our Candidate's Hub to get an insider's view, dive into our culture, and gain valuable insights into our teams and how we work. Also, don't forget to follow saas.group on LinkedIn to stay up to date on our job openings, podcast episodes, and all things happening at our company. Profile Overview We are looking for a CEO to lead one or more of our HR tech / workforce management SaaS brands into their next stage of growth and scale, with the potential to grow this into a multi-brand roll-up under one leader over time. As CEO, you will own the brand's P&L, strategy, growth, culture, and overall performance, driving both short-term execution and long-term strategic direction. You will work closely with our leadership team, board, and the broader saas.group community to deliver impact across go-to-market, product, operations, and finance. T

The Compliance Officer is responsible for overseeing and implementing the compliance monitoring plan of the company. Key responsibilities include deploying the plan throughout the calendar year, ensuring adherence to various MiFID requirements, and dedicating 90% of their time to monitoring activities. The Compliance Officer works closely with the company to ensure adherence to all relevant regulations and standards. This role is subject to PQ approval by the MFSA . We are open to candidates who have already gone through this process, as well as to those who haven’t yet, but meet the formal criteria and are open to going through it with our support. WHAT YOU'LL BE DOING: Implement and manage the compliance monitoring plan of the company Deploy the compliance monitoring plan throughout the calendar year Ensure compliance with various MiFID requirements and regulations Monitor activities related to compliance, which will constitute 90% of the job role Work closely with stakeholders across the organization to ensure alignment with compliance standards Maintain up-to-date knowledge of regulatory changes and communicate any updates to relevant parties Prepare and present compliance reports to management on a regular basis Collaborate with internal teams to address any compliance issues or concerns Conduct regular audits and assessments to identify and address compliance risks Provide training and guidance to employees on compliance matters as needed WHAT WE LOOK FOR IN YOU: Bachelor's degree in Business Administration, Finance, Law, or related field Previous experience in a compliance or regulatory role, preferably within the financial services industry Strong understanding of MiFID requirements and regulations Excellent analytical and problem-solving skills Ability to work independently and prioritize tasks effectively Strong communication and interpersonal skills Detail-oriented with a high level of accuracy Certification in Compliance or related fields is a plus WHY S

What is saas.group? This job ad is intended to spark interest rather than announce an immediate opening. The role is for a future CEO position at saas.group, tied to potential upcoming acquisitions. We are continuously acquiring new businesses and are building a strong talent pool of ambitious leaders who want to step into CEO roles within our portfolio. If you see yourself leading a SaaS business with us in the future, we’d love to connect. At saas.group, we partner with ambitious leaders to transform great SaaS products into category leaders. Founded in 2017, we’ve built a global powerhouse of B2B SaaS companies by acquiring and scaling high-potential ventures. As a CEO within our group, you’ll focus on what you do best — driving growth, building high-performing teams, and shaping product strategy — while we take the weight of administration, finance, and back-office complexity off your shoulders. With the backing of a fully remote team of 350+ colleagues across 50+ countries, you’ll run your brand with the autonomy of a founder and the support of an experienced network that sets you up for long-term success. We grow 21 exciting brands under our umbrella. Feel free to explore our Candidate's Hub to get an insider's view, dive into our culture, gain valuable insights into our teams and how we work. Also, don’t forget to follow saas.group on LinkedIn to stay up-to-date on our job openings, podcast episodes, and with all things happening at our company. Profile Overview We are looking for a CEO to lead one of our next acquisitions into its next stage of growth and scale. As CEO, you will own the brand’s PnL, strategy, growth, culture, and overall performance, driving both short-term execution and long-term strategic direction. You will work closely with our leadership team, board, and the broader saas.group community to deliver impact across go-to-market, product, operations, and finance. This role is an opportunity to shape the future of a SaaS busi