Administrative Support Jobs

We are seeking an experienced IT Information Security Manager to own, advance, and scale our Identity & Access Management (IAM) program. In this role, you will lead a dedicated team of IAM engineers and analysts responsible for identity governance, access lifecycle management, privileged access management (PAM), and authentication architecture across enterprise applications, cloud infrastructure, and hybrid environments. You will bridge strategic vision with technical execution—ensuring seamless user access while maintaining a robust zero-trust security posture and meeting stringent compliance requirements. In This Role, You Will... Strategic Leadership & Governance IAM Strategy: Lead the definition, rollout, and execution of the enterprise IAM roadmap, aligning identity practices with Zero Trust principles and corporate security standards. Governance & Policies: Develop, maintain, and enforce identity policies, including Role-Based Access Control (RBAC), Attribute-Based Access Control (ABAC), Least Privilege, and Separation of Duties (SoD). Team Management: Lead, mentor, and build a high-performing team of IAM engineers, system integrators, and security analysts. Operational Excellence & Technical Oversight Lifecycle Management: Oversee the Joiner, Mover, and Leaver (JML) processes to automate provisioning and de-provisioning workflows across on-premises and cloud platforms. Authentication & SSO: Architect and oversee modern authentication standards, including Single Sign-On (SSO), Multi-Factor Authentication (MFA), SAML 2.0, OpenID Connect (OIDC), and passwordless technology. Privileged Access Management (PAM): Manage enterprise PAM solution implementation, securing administrative credentials, session monitoring, and just-in-time access controls.</

Elastic, the Search AI Company, enables everyone to find the answers they need in real time, using all their data, at scale — unleashing the potential of businesses and people. The Elastic Search AI Platform, used by more than 50% of the Fortune 500, brings together the precision of search and the intelligence of AI to enable everyone to accelerate the results that matter. By taking advantage of all structured and unstructured data — securing and protecting private information more effectively — Elastic’s complete, cloud-based solutions for search, security, and observability help organizations deliver on the promise of AI. What is The Role We are actively looking for a marketing professional to assist regional marketers in planning, execution, and roll-out of a high quantity (and quality) of Elastic programs in The Americas. The marketing coordinator will work closely with their respective regional marketing managers and other members of the marketing organization to deliver high quality campaigns with measurable metrics. Programs include virtual and live campaigns, partner related activities, third party conferences and much more. This role requires a combination of strong planning, organizational, and execution skills to efficiently plan, develop, execute and measure field activities to deliver marketing contribution to the sales and partner pipeline. What You Will Be Doing Programs: Help drive demand creation and lead generation activity in developing qualified marketing leads and crafting brand awareness activities. Assist in sourcing suitable venues for regional marketing programs and lead program coordination of campaigns within region. Craft targeted plans to meet marketing goals, including but not limited to field events, account-based marketing, executive programs, trade-shows, tour stops, etc. Administrative: maintain marketing calendar, regional budget, research/execute third-party conferences and collect information for relevant programs across the regi

Who are we? Cohere is the leading security-first enterprise AI company. We build cutting-edge foundation AI models and end-to-end products that are designed to solve real-world business problems. We’re training and deploying frontier models for enterprises who are building AI systems. We believe that our work is instrumental to the widespread adoption of AI and we are looking for folks that want to be part of that. We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. Cohere is a team of researchers, engineers, designers, and more, who are all passionate about their craft. We are a global technology company headquartered in Toronto with key offices in London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul. Join us! Role Overview: The Office Manager & Security Officer will serve as the primary point of contact for both day-to-day office operations and security protocol implementation for Cohere's Ottawa office. This hybrid role ensures seamless front-facing operations while maintaining compliance with Canadian industrial security standards for government contracts. The position combines administrative excellence with security expertise to create a welcoming, secure, and productive work environment. Key Responsibilities: Front-Facing Operations & Vendor Management: Direct oversight of cleaners, food & beverage program, suppliers, and maintenance vendors Coordinate room setups (snacks/water), manage external visitor logistics, and ensure office cleanliness/organization Lead internal communication channels (Slack: #office-Ottawa, #celebrations) and disseminate company-wide updates Handle shipping and logistics, including laptop distribution for new hires and managing returns Security Compliance & Protocol Implementation: Ensure compliance with security policies, procedures, and regulations for handling classified information al

About OfficeSpace: OfficeSpace Software provides the leading AI operating system for the built world, that helps teams plan, connect, and perform in the workplace. As a performance-based, PE-backed company, we hire based on merit and a willingness to do what it takes to succeed long-term. You’re a great fit for the role if you’re entrepreneurial, passionate, motivated by building at light speed, and an Agentic AI early adopter. Our world-class teams operate in the US, Canada, and Costa Rica in a culture of trust, respect, growth, and impact. About the role As Revenue Enablement Program Manager, you will build the operating system that helps OfficeSpace’s GTM teams ramp faster, find what they need, and perform at a higher level. Reporting to the Director of Revenue Enablement & Excellence, you will own the infrastructure behind onboarding, ongoing enablement, knowledge, technology, measurement, and major GTM programs across SDR, AE, SAE, Solutions Consulting, and Customer Success. You will use AI and automation to remove administrative work, surface insights, and scale great enablement—while keeping human judgment at the center of the moments that matter. What you’ll do Build a scalable GTM onboarding engine. Own the end-to-end onboarding experience across SDR, AE, SAE, SC, and CSM roles, with clear milestones, certification standards, and role-specific paths. Drive faster ramp and stronger performance. Use ramp, readiness, adoption, and performance data to identify friction, test improvements, and continuously strengthen enablement programs. Orchestrate AI-enabled enablement workflows. Use AI agents and automation to accelerate content creation, personalize learning paths, synthesize feedback, identify knowledge gaps, and surface recommended actions. Own the enablement technology ecosystem. Drive administration, adoption, integrations, governance, and measurement across LMS, content, conversation intelligence, and related GTM tools. Build a trusted

About Us SharkNinja is a global product design and technology company, with a diversified portfolio of 5-star rated lifestyle solutions that positively impact people’s lives in homes around the world. Powered by two trusted, global brands, Shark and Ninja , the company has a proven track record of bringing disruptive innovation to market and developing one consumer product after another has allowed SharkNinja to enter multiple product categories, driving significant growth and market share gains. Headquartered in Needham, Massachusetts with more than 4,100 associates, the company’s products are sold at key retailers, online and offline, and through distributors around the world. AI at SharkNinja At SharkNinja, we’re building an AI-native culture. We’re not waiting for the future; we’re creating it. Our people are expected to experiment boldly, adopt new tools, and continuously raise what’s possible to create meaningful impact for our consumers. If you believe the best way to do your job hasn’t been invented yet, you’ll fit right in. Order Management Coordinator LOCATION: Mexico City (Hybrid) Our mission to positively impact people's lives every day in every home around the world allows our employees to be thinkers and tinkerers, designers and doers, creators and number crunchers, makers of things they love. As we continue to grow, we are excited to add an Operations Coordinator to our team. OVERVIEW: The incumbent will be responsible for assisting with all aspects of SharkNinja’s order management process, providing customer service to our retailers and internal stakeholders, working with 3PLs and transport carriers, as well as performing general administrative tasks. The Operations Coordinator will focus primarily on the accurate processing of customer orders for SharkNinja’s major retailers in meeting and

Who we are About Stripe Stripe is a financial infrastructure platform for businesses. Millions of companies—from the world’s largest enterprises to the most ambitious startups—use Stripe to accept payments, grow their revenue, and accelerate new business opportunities. Our mission is to increase the GDP of the internet, and we have a staggering amount of work ahead. That means you have an unprecedented opportunity to put the global economy within everyone’s reach while doing the most important work of your career. About the team As part of the Enterprise Product team, the Enterprise Engineering team is responsible for bridging the gap between Stripe's core capabilities and the bespoke needs of the world's largest organizations. Our mission is to improve Stripe's product-market fit with enterprise users to win more deals and grow revenue, while giving every enterprise user an excellent experience as they onboard, activate, and grow their business with Stripe. Enterprise Engineering tackles ambiguous, complex problems in a cross functional manner to deliver an exceptional Enterprise experience on Stripe. The key missions of the team is to 1) develop specialized Enterprise-grade product features for industry verticals 2) provide a configuration platform that streamlines onboarding Enterprise users onto Stripe and 3) deliver a consistently great and smooth experience when migrating sensitive data onto Stripe. The team consists of full stack engineers who tackle this user goal through scalable and secure infrastructure, dashboard interfaces and internal administrative tools. What you’ll do Responsibilities Design, build, and maintain scalable, reliable and performant services and systems Collaborate with other engineers across Stripe, as well as stakeholders across product, design, risk, legal, and operations Build easy to use systems that streamlines adoption of Stripe and enable safe migration of data Make effective tradeoffs that consider business priorities, us

Who we are About Stripe Stripe is a financial infrastructure platform for businesses. Millions of companies—from the world’s largest enterprises to the most ambitious startups—use Stripe to accept payments, grow their revenue, and accelerate new business opportunities. Our mission is to increase the GDP of the internet, and we have a staggering amount of work ahead. That means you have an unprecedented opportunity to put the global economy within everyone’s reach while doing the most important work of your career. About the team As part of the Enterprise Product team, the Enterprise Engineering team is responsible for bridging the gap between Stripe's core capabilities and the bespoke needs of the world's largest organizations. Our mission is to improve Stripe's product-market fit with enterprise users to win more deals and grow revenue, while giving every enterprise user an excellent experience as they onboard, activate, and grow their business with Stripe. Enterprise Engineering tackles ambiguous, complex problems in a cross functional manner to deliver an exceptional Enterprise experience on Stripe. The key missions of the team is to 1) develop specialized Enterprise-grade product features for industry verticals 2) provide a configuration platform that streamlines onboarding Enterprise users onto Stripe and 3) deliver a consistently great and smooth experience when migrating sensitive data onto Stripe. The team consists of full stack engineers who tackle this user goal through scalable and secure infrastructure, dashboard interfaces and internal administrative tools. What you’ll do Design, build, and maintain scalable, reliable and performant services and systems Collaborate with other engineers across Stripe, as well as stakeholders across product, design, risk, legal, and operations Build easy to use systems that streamlines adoption of Stripe and enable safe migration of data Make effective tradeoffs that consider business priorities, user experien

About Mach Industries Founded in 2023, Mach Industries is a rapidly growing defense technology company focused on developing next-generation autonomous defense platforms. At the core of our mission is the commitment to delivering scalable, decentralized defense systems that enhance the strategic capabilities of the United States and its allies. With a workforce of approximately 350 employees, we operate with startup agility and ambition. Our vision is to redefine the future of warfare through cutting-edge manufacturing, innovation at speed, and unwavering focus on national security. We are dedicated to solving the next generation of warfare with lethal systems that deter kinetic conflict and protect global security. The Role We are seeking a knowledgeable and proactive Lead Environmental Health & Safety Engineer to provide technical leadership and hands-on execution of EHS programs across our engineering, manufacturing, prototyping, testing, and operational environments. This role will serve as a senior technical EHS resource, partnering directly with Engineering, Manufacturing, Operations, Facilities, and site leadership to identify hazards, evaluate risk, develop engineering and administrative controls, and ensure compliance with applicable environmental and occupational safety requirements. The Lead EHS Engineer will be highly engaged in day-to-day operations and is expected to spend significant time in manufacturing, laboratory, prototype, test, and other operational areas. The ideal candidate is comfortable operating in rapidly evolving environments where new equipment, processes, materials, and hazards are regularly introduced. The successful candidate will combine strong regulatory knowledge with an engineering mindset; focusing on eliminating or reducing hazards through design and practical risk controls rather than relying solely on procedures or administrative compliance. Key Responsibilities EHS Technical Leadership & Risk Management Serve as a te

Secure Every Identity, from AI to Human Identity is the key to unlocking the potential of AI. Okta secures AI by building the trusted, neutral infrastructure that enables organizations to safely embrace this new era. This work requires a relentless drive to solve complex challenges with real-world stakes. We are looking for builders and owners who operate with speed and urgency and execute with excellence. This is an opportunity to do career-defining work. We're all in on this mission. If you are too, let's talk. Secure Every Identity, from AI to Human Identity is the key to unlocking the potential of AI. Okta secures AI by building the trusted, neutral infrastructure that enables organizations to safely embrace this new era. This work requires a relentless drive to solve complex challenges with real-world stakes. We are looking for builders and owners who operate with speed and urgency and execute with excellence. This is an opportunity to do career-defining work. We're all in on this mission. If you are too, let's talk. About Access Essentials Team The Access Essentials team at Okta owns the core control plane backend services, cloud configuration APIs, security and access frameworks, and unified administrative web applications. Our services power core authentication, telemetry pipelines, feature flagging, telephony, certificate management, and admin UI console experiences across Okta's enterprise footprint. We build scalable, highly available backend microservices and web interfaces that serve millions of users and administrators globally. Position Overview As a Senior SET on the Access Essentials team, you will take end-to-end ownership of the test strategy, test automation, and quality engineering for our backend services, cloud APIs, and web frontend applications. You will work closely with local engineering teams, architects, product managers, and cross-functional US partners to design, build, and optimize scalable, automated test solutions that

Everpure (NYSE: P) has evolved from storage pioneer to data platform, closing fiscal 2026 with $3.7 billion in revenue, its first billion-dollar quarter, and accelerating growth into FY27. Our strategic agenda spans the companies defining the next era of technology - hyperscalers, AI labs, the AI hardware supply chain, data platform providers, and the broader AI ecosystem. This type of work—work that changes the world—is what the tech industry was founded on. So, if you're ready to seize the endless opportunities and leave your mark, come join us. ABOUT THIS ROLE… The Renewal Operations Specialist is a key individual contributor on the Renewal team that consistently delivers market leading retention rates and more. The Renewal team is a culmination of individuals who are passionate about customer loyalty committed to bringing the right people together with the intention of securing and growing our revenue. This role will be focused on ensuring the new deals that build from the installed base are being quoted accurately with the intent to align expiration dates and streamline the renewal process; inclusive of what was originally purchased to align with Finance expectations. This individual will assist the Renewal team review, revise, report, and upgrade opportunities that impact the installed base and build algorithms with our Business Intelligence Team. The importance of building SOX compliance processes and a solid reporting structure to our business is a key initiative as we look to the future and you would be integral in making this happen. Your ability to drive business process, manage heavy transaction workloads with a keen attention to detail will enable the team to secure more revenue prior to the maintenance expiration date, ultimately removing the risk of reducing the contract value. Focusing on accuracy upfront will allow for predictability as we look to secure the renewals. WHAT YOU'LL DO: Provide operational and administrative/backend s

Everpure (NYSE: P) has evolved from storage pioneer to data platform, closing fiscal 2026 with $3.7 billion in revenue, its first billion-dollar quarter, and accelerating growth into FY27. Our strategic agenda spans the companies defining the next era of technology - hyperscalers, AI labs, the AI hardware supply chain, data platform providers, and the broader AI ecosystem. This type of work—work that changes the world—is what the tech industry was founded on. So, if you're ready to seize the endless opportunities and leave your mark, come join us. ABOUT THIS ROLE… The Renewal Operations Specialist is a key individual contributor on the Renewal team that consistently delivers market leading retention rates and more. The Renewal team is a culmination of individuals who are passionate about customer loyalty committed to bringing the right people together with the intention of securing and growing our revenue. This role will be focused on ensuring the new deals that build from the installed base are being quoted accurately with the intent to align expiration dates and streamline the renewal process; inclusive of what was originally purchased to align with Finance expectations. This individual will assist the Renewal team review, revise, report, and upgrade opportunities that impact the installed base and build algorithms with our Business Intelligence Team. The importance of building SOX compliance processes and a solid reporting structure to our business is a key initiative as we look to the future and you would be integral in making this happen. Your ability to drive business process, manage heavy transaction workloads with a keen attention to detail will enable the team to secure more revenue prior to the maintenance expiration date, ultimately removing the risk of reducing the contract value. Focusing on accuracy upfront will allow for predictability as we look to secure the renewals. YOUR DUTIES WILL INCLUDE: Provide operational and administrative

Become a part of our caring community CenterWell is looking for dedicated, compassionate, and experienced candidates with Medical Receptionist experience who want to grow with the company and being a part of something great! Location : CenterWell Senior Primary Care BVL office address: 2577 Simpson Road, Kissimmee, FL 34744 Medical Receptionist Role Overview: The Medical Receptionist operates a switchboard or multi-line phone and maintains long distance call logs. Take and distribute accurate messages. Greet visitors and determine the nature of their visit, issues visitor passes and maintain visitor logs, alerts appropriate party of visitor arrival or directs visitors to appropriate office, department or employee. Respond to routine inquiries from internal or external sources such as our location, hours of operation, phone numbers, and email address. Additional responsibilities may include miscellaneous administrative activities such as booking meeting rooms, typing, organizing and distributing mail, receiving and sending courier packages. Decisions are limited to defined parameters around work expectations, quality standards, priorities and timing, and works under close supervision and/or within established policies/practices and guidelines with minimal opportunity for deviation. Use your skills to make an impact Additional Information Required Qualifications Experience in a fast pace/high volume environment Minimum of 1-year professional experience as a Medical Receptionist in 'front-office' direct patient care contact Bilingual (English/Spanish) Experience with MS Outlook Basic Computer knowledge Must be a team player with excellent communication skills Willingness to learn an

WHAT IS BOX? Box (NYSE:BOX) is the leader in Intelligent Content Management. Our platform enables organizations to fuel collaboration, manage the entire content lifecycle, secure critical content, and transform business workflows with enterprise AI. We help companies thrive in the new AI-first era of business. Founded in 2005, Box simplifies work for leading global organizations, including JLL, Morgan Stanley, and Nationwide. Box is headquartered in Redwood City, CA, with offices across the United States, Europe, and Asia. By joining Box, you will have the unique opportunity to continue driving our platform forward. Content powers how we work. It’s the billions of files and information flowing across teams, departments, and key business processes every single day: contracts, invoices, employee records, financials, product specs, marketing assets, and more. Our mission is to bring intelligence to the world of content management and empower our customers to completely transform workflows across their organizations. With the combination of AI and enterprise content, the opportunity has never been greater to transform how the world works together and at Box you will be on the front lines of this massive shift WHY BOX NEEDS YOU Box is building a modern, AI-first Strategic Sourcing and Procurement Intelligence & Operations organization that makes it easier for Boxers to buy, travel, and manage spend — while creating value, maintaining strong controls, and managing risk. We're looking for a Senior Team Manager to lead the team, systems, and programs powering Box's procurement and spend experience — with operational ownership of Zip, Navan, and Brex, spanning procurement intake and workflows, business travel and expense, and corporate cards. This is a problem-solving and operational leadership role, not an administrative one. You'll identify root causes behind operational challenges and turn complex or ambiguous problems into scalable solutions — partnering

WHAT IS BOX? Box (NYSE:BOX) is the leader in Intelligent Content Management. Our platform enables organizations to fuel collaboration, manage the entire content lifecycle, secure critical content, and transform business workflows with enterprise AI. We help companies thrive in the new AI-first era of business. Founded in 2005, Box simplifies work for leading global organizations, including JLL, Morgan Stanley, and Nationwide. Box is headquartered in Redwood City, CA, with offices across the United States, Europe, and Asia. By joining Box, you will have the unique opportunity to continue driving our platform forward. Content powers how we work. It’s the billions of files and information flowing across teams, departments, and key business processes every single day: contracts, invoices, employee records, financials, product specs, marketing assets, and more. Our mission is to bring intelligence to the world of content management and empower our customers to completely transform workflows across their organizations. With the combination of AI and enterprise content, the opportunity has never been greater to transform how the world works together and at Box you will be on the front lines of this massive shift WHY BOX NEEDS YOU Box is building a modern, AI-first Strategic Sourcing and Procurement Intelligence & Operations organization that makes it easier for Boxers to buy, travel, and manage spend — while creating value, maintaining strong controls, and managing risk. We're looking for a Senior Team Manager to lead the team, systems, and programs powering Box's procurement and spend experience — with operational ownership of Zip, Navan, and Brex, spanning procurement intake and workflows, business travel and expense, and corporate cards. This is a problem-solving and operational leadership role, not an administrative one. You'll identify root causes behind operational challenges and turn complex or ambiguous problems into scalable solutions — partnering

About Pinterest: Millions of people around the world come to our platform to find creative ideas, dream about new possibilities and plan for memories that will last a lifetime. At Pinterest, we’re on a mission to bring everyone the inspiration to create a life they love, and that starts with the people behind the product. Discover a career where you ignite innovation for millions, transform passion into growth opportunities, celebrate each other’s unique experiences and embrace the flexibility to do your best work. Creating a career you love? It’s Possible. At Pinterest, AI isn't just a feature, it's a powerful partner that augments our creativity and amplifies our impact, and we’re looking for candidates who are excited to be a part of that. To get a complete picture of your experience and abilities, we’ll explore your foundational skills and how you collaborate with AI. Through our interview process, what matters most is that you can always explain your approach, showing us not just what you know, but how you think. You can read more about our AI interview philosophy and how we use AI in our recruiting process here . Sr. Manager, General & Administrative Strategic Sourcing Pinterest is seeking a strategic sourcing leader to lead General & Administrative sourcing and manage an approximately $150M annual third-party spend portfolio . You’ll partner with leaders across Finance, Legal, Trust & Safety, People, IT, Workplace and other corporate functions to create supplier strategies that balance commercial value, risk management, operational excellence and stakeholder experience. You’ll also lead and develop a team of sourcing professionals while helping evolve Pinterest’s sourcing capabilities. This role reports to the Global Head of Strategic Sourcing & Supplier Intelligence. What you’ll do: Lead category strategy and sourcing plans for General & Administrative spend, translating business priorities into multi-year roadmaps and measur