Administrative Support Jobs

WPP is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. We work with the world's most valuable brands and have global reach across 100+ markets, with deep local expertise. Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow. For more information, visit WPP.com. Position Title Executive Assistant, WPP Creative Japan Location Tokyo, Japan Reporting To WPP Creative, Japan CEO About WPP Creative Japan WPP Creative Japan is part of the global WPP network, bringing together world-class creative, strategy, content, production, and integrated marketing capabilities to deliver transformative solutions for leading clients in Japan and globally. As our business continues to evolve toward a more integrated, fast-paced, and collaborative operating model, we are seeking a highly capable Executive Assistant who can support senior leadership while proactively helping the organization operate smoothly across functions and teams. Role Overview The Executive Assistant will provide high-level administrative and operational support to senior leadership within WPP Creative Japan. Initially, the role will support the WPP Creative Lead, Senior Finance Director, and Managing Director; however, the scope and leadership coverage may evolve depending on business priorities and organizational structure. This role goes beyond traditional executive support. We

Provide comprehensive administrative and organizational support to the Head - Group Corporate Finance by managing schedules, coordinating meetings, and handling correspondence to ensure seamless daily operations. Facilitate effective communication by acting as a liaison between internal teams and external stakeholders. Ensure timely execution of tasks through efficient prioritization and process management. Source: Adani Group | Job ID: 56534

The Executive Assistant provides comprehensive administrative and operational support to the C Level Senior Executives of Global Talent and Development team. This role involves managing schedules coordinating meetings and facilitating communication across departments to ensure the seamless operation of processes. The position requires a highly organized individual with excellent communication skills attention to detail and the ability to handle multiple priorities in a fast-paced environment. Address: 1st floor, Gemstar Commercial Complex, Ramchandra Lane Extn., Kanchpada, Facility: SBS HR Payroll Singapore SSA Qualification: Graduate Experience: 5 - 10 years Source: Sodexo India | Job Code: IJP572284

Executive - Quantity Surveyor is responsible to provide administrative and technical support for quantity surveying tasks. This role involves data collection, documentation management, and assisting in the preparation of reports, analyses, and budgets. The Executive ensures that all quantity surveying activities are well-organized, accurate, and aligned with project requirements, contributing to the overall efficiency and success of the projects. Source: Adani Group | Job ID: 54142

We are looking for a proactive and detail-oriented admin executive to provide administrative and secretarial support to senior management while ensuring smooth day-to-day office operations. The ideal candidate should possess strong organizational, communication, and documentation skills. Basic knowledge of EXIM documentation is preferred but not mandatory. Key Responsibilities • Provide administrative and secretarial support to senior management. • Manage calendars, meetings, appointments, and correspondence. • Prepare reports, presentations, and official documents. • Maintain physical and digital records. • Coordinate with internal teams and external stakeholders. • Assist with EXIM documentation, where applicable. • Ensure confidentiality and support daily office operations. Qualifications & Skills • Bachelor's degree in commerce, business administration, or a related field. • 0 2 years of experience in administration, secretarial, or office support roles (freshers can also apply). • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). • Strong communication, organizational, and multitasking skills. • Good documentation and record management abilities. • Professional attitude with attention to detail and the ability to work independently.

Associate - Project Coordination is responsible for supporting the successful execution of special projects by assisting in team coordination, vendor management, and communication among stakeholders. This role focuses on ensuring smooth operations by managing documentation, tracking compliance, and monitoring risks, all while providing critical administrative and logistical support to the lead coordinator. The Associate helps maintain project timelines, quality standards, and budget controls, enabling the team to achieve objectives efficiently and effectively. Source: Adani Group | Job ID: 55161

Become a part of our caring community The Utilization Management (UM) Coordinator contributes to administration of UM. The UM Coordinator performs varied activities and moderately complex administrative, operational, and Enrollee support assignments. You will performs computations and typically works on semi-routine assignments. POSITION RESPONSIBILITIES: Provide nonclinical support for the policies and procedures, ensuring best and most appropriate treatment, care, or services for our Enrollees Assist Providers with discharge planning for Enrollees with inpatient stay or outpatient physical health Work on special projects with the clinical team Complete Provider-facing responsibilities Use your skills to make an impact Required Qualifications Must reside in Oklahoma 1 or more years administrative or technical support experience Working knowledge of MS Office including Word, Excel, and Outlook in a Windows based environment and an ability to quickly learn new systems Must be passionate about contributing to an organization focused on improving consumer experiences Preferred Qualifications Proficient using electronic medical record and documentation programs Experience with Utilization Review and/or Prior Authorization, preferably within a managed care organization Proficient and/or experience with medical terminology and/or ICD-10 codes Bachelor's Degree in Business, Finance or a related field Prior member service or customer service telephone experience desired Additional Information Must be able to work occasional Saturday rotations Work at Home Requirements: To ensure

Become a part of our caring community The Care Coaching Assistant 2 (Transition Coordination Support Staff) employs a variety of strategies and techniques to support a member's wellness state by coordinating services and resources. The Care Coaching Assistant may support multiple responsibilities including Transitions. You/applicant/employee typically focuses decisions on interpretation of area/department policy and methods for completing assignments. Work within defined parameters to identify work expectations and quality standards, but has some latitude over prioritization/timing, and works. Follow standard practices that allow for some opportunity for interpretation/deviation or independent. Position Responsibilities: Contribute to administration of care coordination, for transitions and custodial prevention teams. Provide non-clinical support to the assessment and evaluation of members' needs and requirements. This support helps achieve and/or maintain an optimal wellness state by guiding members/families toward resources appropriate for their care and wellbeing. Additionally, it facilitates interaction with these resources. Perform varied activities and moderately complex administrative/operational/customer support assignments. Perform computations. Typically work on semi-routine assignments. Use your skills to make an impact Required Qualifications Less than 3 years of technical experience Must reside in the State of Indiana Proficiency in Microsoft Word, Excel and Outlook Excellent verbal and written communication skills Must Reside in the State of Indiana Preferred Qualifications Clerical support background in a healthcare environment Associate or Bachelor's Degree </

Become a part of our caring community The Inbound Contacts Representative 2 represents the company by addressing incoming telephone, digital, or written inquiries. The Inbound Contacts Representative 2 performs varied activities and moderately complex administrative/operational/customer support assignments. Performs computations. Typically works on semi-routine assignments. The Inbound Contacts Representative serves as a primary point of contact for customers, providing support through phone, digital, and written channels. This role handles a variety of customer inquiries, resolves issues, and delivers accurate information while ensuring a positive customer experience. The position performs moderately complex customer service, administrative, and operational support activities, manages semi-routine assignments with minimal guidance, and exercises sound judgment to support quality service and customer satisfaction. As an Inbound Contacts Representative, you will: Respond to customer inquiries by phone, digital, or written channels, including benefits questions, issue resolution, and member education. Accurately document customer interactions, requests, concerns, and resolutions in applicable systems. Research and resolve customer issues, escalating complex or unresolved matters as appropriate. Apply established policies, procedures, and resources to deliver accurate and timely support. Use critical thinking and sound judgment to address customer needs and recommend solutions. Manage workload effectively, prioritize tasks, and meet quality and service expectations. Work independently within established guidelines while supporting customer satisfaction and business objectives. Use your skills to make an impact Required Qualifications 3

Our Purpose Mastercard powers economies and empowers people in 200&#43; countries and territories worldwide. Together with our customers, we’re helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential. Title and Summary Executive Assistant Overview: • The Executive Assistant will support key executives across Consumer Products and Processing. They will help to set the tone for the team. A high energy, creative, outgoing “people person” with strong trust is desired. The role includes performing general administrative duties such as telephone coverage, scheduling of meetings, travel arrangements, expense reporting, calendar management, copying, ordering supplies, and maintaining department records including the departmental budget and contract administration support. Ideally, this person would also be keen to take on more than the core tasks and would be interested in leveraging this role as a way to expand their experience and develop their skills through some project work. Major Accountabilities: • Perform general administrative duties to support day-to-day operations in such areas as phone coverage ,scheduling meetings, completing travel arrangements, expense reporting, maintaining management calendar, and taking and distributing meeting minutes. • Prepare communications, reports, presentations, or other assigned documentation • Ensure all meeting support is appropriately coordinated for meetings and events • Administer programs, projects or processes specific to the Credit team, and maintain spreadsheets o

A BOUT TIDE At Tide, we help SMEs save time and money in the running of their businesses by not only offering business accounts and related banking services, but also a comprehensive set of highly usable and connected administrative solutions, from invoicing to accounting. Tide is transforming the small business banking market and now supports over 2 million members globally across the UK, India, Germany and France. Using advanced technology, all solutions are designed with SMEs in mind. With quick onboarding, low fees and innovative features, we thrive on making data driven decisions to serve our mission: to help SMEs save time and money so they can get back to doing what they love. Tide facts: Tide is available for UK, Indian, German and French SMEs Over 2 million members globally and rapidly growing Over $300 million raised in funding 3,000 Tideans globally Recognised with Great Place to Work certification three years in a row, and among India’s Top 50 Best Workplaces in Banking, Financial Services, and Insurance in 2026 We have offices in Central London, with a member support and technology centre in Sofia, Bulgaria, technology centres in Serbia, Romania, Lithuania and Hyderabad and offices in Gurugram, New Delhi, Berlin, Paris and Luxembourg Über die Rolle Du unterstützt unser Team umfassend in allen Bereichen, insbesondere bei Back-Office-Funktionen. Dabei erhältst du einen direkten Einblick in unsere operativen Prozesse – ideal, wenn du dein Studium mit praxisnaher Erfahrung in einem dynamischen Umfeld ergänzen möchtest. Deine Aufgaben Operations & Office Management: Office Management, Koordinierung des Office-Setups mit dem Office-Anbieter Erhaltung der Räumlichkeiten, Verpflegung etc., IT-Support, Management des Postsystems, Ansprechpartner für weitere Supportfunktionen für administrative Tätigkeiten in DE Koordinierung lokaler Events und Mitarbeiterbindung (Workplace Experience Contact Person and Representative) Kontaktperson für die Personalverwaltung

CPI Security is seeking a proactive, highly organized Executive Assistant to support our President. This on-site role is based at our Charlotte, NC headquarters. This role manages executive scheduling, communications, travel, reporting, and operational priorities while serving as a trusted partner to the President and other company executives. The ideal candidate exercises sound judgment, maintains confidentiality, and thrives in a fast-paced corporate environment. CPI Security is one of the nation’s largest security providers, protecting homes and businesses across the Southeast since 1991. Headquartered in Charlotte, CPI is known for industry-leading alarm response times, award-winning service, and being recognized as one of the best places to work in North and South Carolina. What You’ll Do Manage the President’s calendar, meetings, appointments, and travel arrangements. Prepare itineraries, correspondence, presentations, reports, and meeting materials. Coordinate executive meetings, team communications, events, and logistics. Support operational teams by tracking project timelines, deliverables, and recurring reports. Create and modify reports and dashboards in Salesforce; assist with Tableau reporting. Review vendor contracts and supporting documents for accuracy and completeness. Identify missing information, inaccuracies, and opportunities for process improvement. Welcome visitors and handle sensitive information with professionalism and discretion. Manage office supplies and inventory for special events. What You’ll Bring 3+ years of administrative or executive support experience in a fast-paced corporate environment. Excellent organization, communication, time-management, and problem-solving skills. Strong attention to detail with the ability to prioritize competing responsibilities. A proactive, adaptable, and self-directed work style. Advanced Microsoft Office skills, including Outlook, Excel, PowerPoint, and Word. Familiarity with creating and

Opportunity Overview: We’re looking for an Associate Facility Administrator who will play a key role in keeping our day-to-day operations running smoothly and efficiently in the night shift. This person will serve as a central point of coordination across teams, supporting office operations, managing logistics, and ensuring a seamless experience for employees and visitors alike. It’s a great opportunity for someone who is highly organized, detail-oriented, and enjoys being a reliable go-to for getting things done. What you’ll do: Serve as a central point of coordination for office operations, partnering with building management and external vendors to support smooth day-to-day functionality Manage office supplies and inventory, ensuring the workplace is well-stocked, organized, and ready for team needs and any onsite visits Coordinate meetings, appointments, and basic logistics across teams, supporting a well-run and efficient office environment Maintain accurate records, files, and documentation to support operational consistency Welcome and assist visitors, manage check-in processes, and ensure a professional and positive experience Prepare basic reports, documents, and administrative materials to support team activities Handle incoming calls and general inquiries, directing them to the appropriate teams Manage incoming and outgoing mail and courier services Support general administrative and operational tasks as needed, with a willingness to learn and take on new responsibilities ISMS roles and responsibilities: Fair understanding of Information Security practices. Align to the organization policies and procedures. Ensure to get updated with ISMS roles as assigned by the department/process heads. Required Qualifications: Must-haves Minimum 3 years experience in BPO Process, HVAC, UPS Backups, Facility Operations, Logistic, Transport Coordination. Good communication skills Strong willingness and well adjusted to do night shifts Customer Service mindset and willing

The Young Apprentice performs most basic, routine tasks/assignments. Works under direct supervision with detailed procedures. May service a very limited number of products/services. Applies knowledge of routine work area procedures. Completes standardized activities. Exchanges basic information with other co-workers. Resolves task related problems in straightforward situations. Selects from a limited number of clearly defined options. Responsibilities: Operational and administrative functions Administrative Support with low level of complexity Copies, printing and document transportation Materials checking/receiving Basic computer activities Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency. Qualifications: Previous experience preferred Consistently demonstrates clear and concise written and verbal communication skills Education: High school diploma or equivalent experience ------------------------------------------------------ Job Family Group: Business Strategy, Management & Administration ------------------------------------------------------ <

The Young Apprentice performs most basic, routine tasks/assignments. Works under direct supervision with detailed procedures. May service a very limited number of products/services. Applies knowledge of routine work area procedures. Completes standardized activities. Exchanges basic information with other co-workers. Resolves task related problems in straightforward situations. Selects from a limited number of clearly defined options. Responsibilities: Operational and administrative functions Administrative Support with low level of complexity Copies, printing and document transportation Materials checking/receiving Basic computer activities Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency. Qualifications: Previous experience preferred Consistently demonstrates clear and concise written and verbal communication skills Education: High school diploma or equivalent experience ------------------------------------------------------ Job Family Group: Business Strategy, Management & Administration ------------------------------------------------------ <