Administrative Support Jobs

A World-Changing Company Palantir builds the world’s leading software for data-driven decisions and operations. By bringing the right data to the people who need it, our platforms empower our partners to develop lifesaving drugs, forecast supply chain disruptions, locate missing children, and more. The Role Our team of Administrative Business Partners does more than just support our leaders: we're the backbone of the busiest people at Palantir. We build positive relationships with the people we support and anticipate their needs without being asked. Our passion for helping others makes us an invaluable resource at Palantir! As an Administrative Business Partner, you will be handling a variety of professional responsibilities, including calendaring, travel, and expenses. You are very organized and thrive off of enabling the people we support to be as productive and impactful as possible. You'll demonstrate your excellent communication skills, and exercise tact and diplomacy in helping to manage relationships with internal and external senior team members at Palantir. In this role you'll also demonstrate good judgment and critical thinking by understanding competing priorities and actioning accordingly. Palantir moves fast — priorities shift, leadership needs evolve, and no two days look the same. The best Administrative Business Partners don't just keep up; they stay one step ahead. You bring a strategic mindset to every interaction, thinking beyond the immediate task to understand the broader goals of the people and teams you support. You're a clear and confident communicator — whether drafting a concise briefing, coordinating across time zones, or navigating a sensitive conversation with a senior stakeholder — and your written and verbal communication consistently reflects professionalism and clarity. Ambiguity doesn't rattle you; it energizes you. You're comfortable operating in an environment where the roadmap changes frequently, and you have the judgment a

Who we are About Stripe Stripe is a financial infrastructure platform for businesses. Millions of companies—from the world's largest enterprises to the most ambitious startups—use Stripe to accept payments, grow their revenue, and accelerate new business opportunities. Our mission is to increase the GDP of the internet, and we have a staggering amount of work ahead. That means you have an unprecedented opportunity to put the global economy within everyone's reach while doing the most important work of your career. About the team The administrative team works with Stripe leaders to support their day-to-day administrative and operational needs. What you'll do In this role, you'll be a critical part of supporting our business function. Responsibilities • Provide complex and proactive calendar support for multiple leaders • Make recommendations for your leaders with regard to their time management, prioritization, delegation, and organization • Coordinate domestic and international travel and manage all related details • Prepare and submit expense reports on behalf of your leaders Who you are We're looking for someone who meets the minimum requirements to be considered for the role. If you meet these requirements, you are encouraged to apply. The preferred qualifications are a bonus, not a requirement. Minimum requirements • You are organized, with excellent attention to detail and a strong ability to execute • You are excellent with time management and able to shift tasks and priorities as needed • You have a knack for working across various roles and teams in a changing environment while remaining flexible, proactive, resourceful, and efficient • You communicate, perform, and react well under pressure or ambiguity • You are adept at handling sensitive information and situations with care and confidence • You are able to anticipate and respond to the needs of others before they arise • 1+ years of administrative experience • Business proficiency in written and spoken E

About Wolt At Wolt, we create technology that brings joy, simplicity and earnings to the neighborhoods of the world. In 2014 we started with delivery of restaurant food. Now we’re building the delivery of (almost) everything and you’ll find us in over 500 cities in 30 countries around the world. In 2022 we joined forces with DoorDash and together we keep on dreaming big and expanding across the globe. Working at Wolt isn’t always easy, but it’s definitely exciting. Here you’ll learn more, build more, and ship more than in most other companies. You’ll be challenged a lot, but also have a lot of fun on the way. So, if you’re a self-starter with drive and entrepreneurial spirit, this could be the ride of your life. What you’ll be doing As a Sales Support Associate, you’ll be a point of contact for our merchant partners, helping them get timely answers and keep their stores running smoothly on Wolt. You’ll respond to emails and support tickets, make menu and assortment edits, resolve day-to-day issues, and work with internal teams when a request needs further support. Merchant Support – Respond to merchant emails and tickets with clear, helpful answers, keeping partners updated until their requests are resolved. Menu & Assortment Management – Make accurate updates to restaurant menus and retail assortments, making sure their catalogue is kept up to date and compliant with our internal guidelines. Issue Resolution – Troubleshoot merchant, equipment, and operational issues, escalating complex cases to the right team and following through on the outcome. Sales & Operational Support – Help Account Management and Merchant teams with partner requests, administrative tasks, and store updates. Quality & Accuracy – Check that merchant information and menus are accurate, and ensure our merchants are operating to the Wolt standard. Process Improvement & Collaboration – Spot recurring issues, share merchant feedback, and work with internal teams to improve the partn

Titan Security is built on serving our clients and building careers – just like yours. We are trusted by some of the most well-known companies and properties in the country while remaining dedicated to building personalized security solutions that solve the needs of every customer we support. Named as a nationally recognized Top Workplace in 2024 and 2025 by USA Today, Titan's customized approach to security services will provide you with the opportunity to learn, grow and succeed. Our core values of being Unified, Transparent, Innovative, Committed and Accountable help us in providing unparalleled service and support in all that we do. If you are looking for a meaningful career, a culture of excellence, and the ability to make a difference, we want to talk to you! Responsibilities of the Security Support Specialist include, but are not limited to: Greet and assist employees and vendors, in a friendly and efficient manner, leaving a positive first impression. Monitor emails and phone correspondence to requests and inquiries appropriately. Monitor and manage physical security work order system and fulfill and response appropriately or redirect work order tickets to appropriate service group. Act as a primary resource for employees and vendor physical access badge requests or related questions Management of the employee and visitor badging/ID system/software (creation/termination/data entry/etc.). Respond to incidents including property emergencies. Maintain clear, accurate logs pertaining to key management, access badges and field IDs. Prepare and distribute reports. Take ownership of the workspace to ensure cleanliness and comfort. Provide excellent Customer Service to all parties encountered while on duty. Provide assistance with administrative duties and special projects as needed. Ability to stand/sit/walk for extended periods of time Required Qualifications of Physical Security Support Specialist: Education and/or Experience: High School diploma or

About Pinterest: Millions of people around the world come to our platform to find creative ideas, dream about new possibilities and plan for memories that will last a lifetime. At Pinterest, we’re on a mission to bring everyone the inspiration to create a life they love, and that starts with the people behind the product. Discover a career where you ignite innovation for millions, transform passion into growth opportunities, celebrate each other’s unique experiences and embrace the flexibility to do your best work. Creating a career you love? It’s Possible. At Pinterest, AI isn't just a feature, it's a powerful partner that augments our creativity and amplifies our impact, and we’re looking for candidates who are excited to be a part of that. To get a complete picture of your experience and abilities, we’ll explore your foundational skills and how you collaborate with AI. Through our interview process, what matters most is that you can always explain your approach, showing us not just what you know, but how you think. You can read more about our AI interview philosophy and how we use AI in our recruiting process here . We're seeking an Administrative Business Partner to provide support to senior leaders on our Engineering, Product and Design leadership team. In this role, you'll play a crucial part in keeping the team organized, motivated, and operating efficiently. Your responsibilities will include managing complex, global schedules, nurturing internal and external relationships, and excelling as a detail-oriented communicator. You should have a proactive approach and be capable of independently overseeing diverse tasks and demands, all while handling confidential and sensitive matters with the utmost discretion. What you’ll do: Manage complex calendars with minimal direction; prioritize and make calendaring decisions based on business need using independent judgment. Support leaders by helping track team OKRs, attend cross-functional meetings a

Hybrid - New York, NY. Must be based in NY Job Summary The Human Resources Administrative Intern plays a critical support role within the HR function, with a primary focus on maintaining the integrity, organization, and compliance of employee personnel records and documentation. This position is ideal for a highly detail-oriented individual who thrives in structured environments and understands the importance of data accuracy, confidentiality, and regulatory compliance. The intern will be responsible for systematically reviewing, organizing, auditing, and maintaining both physical and electronic employee folders to ensure completeness, consistency, and adherence to company policy and applicable employment laws. This role requires a disciplined approach to administrative processes, exceptional organizational skills, and the ability to detect discrepancies or missing documentation with precision. In addition to records management, the intern will support broader HR administrative activities, contribute to process improvements, and assist in ensuring the HR department operates efficiently and professionally. The position provides exposure to core HR operations, compliance standards, and best practices in employee data management. Principal Accountabilities Employee Records Management & Compliance Conduct comprehensive audits of employee personnel files (both digital and physical) to ensure all required documentation is present, current, and properly filed. Verify accuracy and completeness of documents such as: Employment contracts Offer letters I-9 forms and supporting documentation Policy acknowledgments and compliance forms Ensure strict adherence to federal, state, and company-specific recordkeeping requirements. Identify missing, outdated, duplicate, or incorrectly filed records and escalate discrepancies for resolution. Maintain consistent file naming conventions and folder structures across HR systems. File Organization & System Integrity Organize

We are looking for an experienced and proactive Infrastructure Support Engineer to provide technical support and administration across our cloud and on-prem IT environments. This role combines infrastructure operations, technical support, and platform administration, delivering specialised technical assistance to our company employees, including quantitative researchers, developers, and business teams across the Americas (GMT-3 to GMT-6) or Asia-Pacific (GMT+7 to GMT+9) time zones. The ideal candidate will have hands-on experience with AWS infrastructure, enterprise platforms, and strong analytical and troubleshooting skills. The role requires excellent communication skills and the ability to support both technical and non-technical users in an international environment. WHAT YOU'LL BE DOING: Handle and respond to employee support requests through corporate communication and ticketing platforms Support, maintain, and troubleshoot cloud and on-premises infrastructure services, applications, and enterprise platforms Manage user accounts, access permissions, system configurations, and related administrative tasks Troubleshoot hardware, software, access, and basic connectivity issues including VPN, Wi-Fi, DNS, and related networking components Monitor infrastructure health, performance, and availability Conduct root cause analysis for recurring technical and infrastructure-related issues, and recommend improvements Contribute to automation, integration, and process improvement initiatives Maintain clear and accurate technical documentation, operational procedures, and user guides Work closely with cross-functional teams to design solutions and implement system improvements and upgrades Provide remote support for office and on-premises IT infrastructure, where applicable WHAT WE LOOK FOR IN YOU: Bachelor's degree in Computer Science, Information Technology, or related field At least 5 years of experience in IT Support and Engin

About Appier Appier is a software-as-a-service (SaaS) company that uses artificial intelligence (AI) to power business decision-making. Founded in 2012 with a vision of democratizing AI, Appier’s mission is turning AI into ROI by making software intelligent. Appier now has 17 offices across APAC, Europe and U.S., and is listed on the Tokyo Stock Exchange (Ticker number: 4180). Visit www.appier.com for more information. About the role We are seeking a proactive and meticulous Part-Time Office Administrative Assistant (Monday, Tuesday, Thursday - 10am-3pm) to join our team. This role is essential for maintaining the smooth operation of our office. The successful candidate will handle a variety of administrative tasks, ensuring a well-organized and efficient workplace. This includes managing office supplies, overseeing the office environment, supporting internal events, and handling travel arrangements. The role also involves vendor maintenance, managing administrative expenses and contracts, and processing purchase requisitions, purchase orders, and invoices related to office purchases or services. Job Description Maintain the office environment to ensure smooth daily operations. Order and replenish office supplies and inventory. Provide logistics and operational support for internal events. Manage vendor relationships and service maintenance. Handle administrative expenses, invoicing, and contract management. Perform other administrative and operational duties as assigned. Working Hours Work 3 days a week (Monday, Tuesday, Thursday) from 10 AM to 3 PM, and need to be in the office. In special circumstances, working hours and office days can be flexibly discussed. Qualification Preferably 1–3 years of experience in administrative and general affairs. Proficient in Google Workspace applications, including Google Sheets, Google Docs, and other related tools. Proficiency in English and Mandarin is preferred. Proactive, meti

Creating Safer Workplaces for Everyone. We want to create a better working world by building a global network of responsible buyers and suppliers. SafeContractor takes the pain out of compliance for over 50,000 organisations globally, helping them protect their people, their operations, and the planet. We support our network of hiring clients, suppliers, and contractors by keeping them compliant with the standards that matter most, from health and safety and sustainability to ethical behaviour. As a Customer Support Officer you'll support the Audit Services team in the completion of desktop assessments of registered customer's accreditation documentation, and will provide technical support via phone and email to customers ensuring a first-class customer experience! You will work across our SafeContractor product which provides UKAS accredited, contractor accreditation services to the contractor market. The SafeContractor product ensures that contractors meet the necessary requirements around health and safety, equal opportunities, diversity and environmental management practices - all in one plan! You'll receive full onboarding and training as well as support to gain health and safety specific qualifications that are required for this role. This role is based in our office in Cardiff and will require 3 days a week working from the office. Complete pre-audit checks on customer information to ensure a minimum standard has been demonstrated before it progresses to the full audit. Working through a number of pre-audit checks of customer's information to ensure everything required is collated. Providing feedback to customers and collating any missing required information for the pre-audit checks. Support customers with areas of improvement where more information is needed in order to pass the audit and become accredited. Provide health and safety advice and guidance to customers (full training provided). Customer service, administrative experience and attention to detail

Become a part of our caring community The Care Management Support Assistant contributes to administration of care management. Provides non-clinical support to the assessment and evaluation of members' needs and requirements to achieve and/or maintain optimal wellness state by guiding members/families toward and facilitate interaction with resources appropriate for the care and wellbeing of members. The Care Management Support Assistant performs basic administrative/clerical/operational/customer support/computational tasks. Typically works on routine and patterned assignments. The Care Management Support Assistant will review inbound referrals and correspondence for processing, fulfilment or resolution utilizing all appropriate software systems and resources. Screen physician’s orders and documentation to identify that all qualifying medical documentation and required information is included. When necessary, request additional applicable information from referring entity. Perform verification of benefits coverage and eligibility for services per Health Plan contract. Review referral data matching it against specified medical terms and diagnoses or procedure codes and follow established procedures for approving request or referring request for further review. Provide referral management education to members and providers regarding medical benefits, referral status and prior authorizations. Communicate with patient to confirm demographics and explain the details of the services/care requested. Coordinate the timely delivery of care and services with providers. Also communicate with referring entities, providers, and members regarding final referral determination while maintaining detailed documentation to record patient, physician, referral source and provider interactions and communications. Work with Pre-Authorization, Utilization Management, Billing, Pharmacy, and Home Care r

Job Title Internship: General Sales Support Intern Job Description Minimum required Education: High School Diploma plus Active student status/enrollment at the University, College or Vocational Education. Minimum required Experience: No prior experience required. Minimum required Certification: N/A Job title: Internhip: General Sales support intern Your role: Support the Sales Support team in the execution of operational and administrative activities that enable efficient commercial processes and contribute to business performance. Work closely with Sales Support, Sales, Customer Care, Finance, Supply Chain and other business stakeholders to ensure accurate data management, smooth order-related processes and timely resolution of operational issues. Gain hands-on experience in a multinational healthcare company, developing business acumen, analytical skills, stakeholder management capabilities and a solid understanding of commercial operations. From learning and development opportunities to a collaborative and inclusive culture, a career at Philips comes with many benefits. Be sure to speak to your recruiter about benefits in your region. You're the right fit if: You are currently studying Business Administration, Economics, Marketing, Engineering or a related field. You have strong analytical, organizational and communication skills, with attention to detail. You are comfortable working with Microsoft Excel and other digital tools. You are proactive, eager to learn and enjoy working in a dynamic, collaborative environment. How we work together We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week. Onsite roles

WPP is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. We work with the world's most valuable brands and have global reach across 100+ markets, with deep local expertise. Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow. For more information, visit WPP.com. Why we're hiring: We're looking for a highly organised, confident and proactive Team Administrative Assistant who can build strong relationships, provide exceptional support to senior stakeholders and uphold the highest standards of discretion and professionalism within WPP's global Marketing, Corporate Affairs and Communications team based in the UK. This role is ideal for someone who has experience within a communications, corporate affairs, marketing, media or professional services environment and enjoys being the person who keeps everything running smoothly behind the scenes. You'll provide support to senior stakeholders, helping to coordinate busy schedules, organise meetings, manage travel and ensure the team operates efficiently. What you'll be doing: Stakeholder Support Managing diaries and schedules, coordinating meetings across multiple time zones and resolving conflicts proactively. Organising stakeholder meetings, including meeting rooms, catering, virtual set-up and visitor arrangements. Coordinating domestic and international travel, creating seamless itineraries and ensuring travel alig

Our vision is to transform how the world uses information to enrich life for all. Join an inclusive team passionate about one thing: using their expertise in the relentless pursuit of innovation for customers and partners. The solutions we build help make everything from virtual reality experiences to breakthroughs in neural networks possible. We do it all while committing to integrity, sustainability, and giving back to our communities. Because doing so can fuel the very innovation we are pursuing. Responsibility: Proactively promote safety priorities and standards Maintain vigilance and bring up workplace safety concerns Proactively supervise the performance of equipment and address any issues in a timely manner Direct shift equipment team in the execution of preventive and corrective maintenance Demonstrate a solid grasp of all Fab Support duties and able to assist in developing the technical skills of your team. Focus on Pumps, Chiller and Abatement systems. Perform administrative and supervisory duties for shift techs: attendance, staffing, and reviews Serve as the main point of contact between the FAB personnel and the Fab Support group regarding Production issues Accept responsibility for all equipment, process, and personnel issues during shift Ensure coverage as needed to maintain shift needs Coordinate shift contribution to TPM activities Foster an environment for other Fab10 employees to resolve problems, give feedback and express concern Assist with equipment installs, tests and commissioning Integrates AI-assisted tools and insights into daily work to improve efficiency, quality, or ef

Our vision is to transform how the world uses information to enrich life for all. Join an inclusive team passionate about one thing: using their expertise in the relentless pursuit of innovation for customers and partners. The solutions we build help make everything from virtual reality experiences to breakthroughs in neural networks possible. We do it all while committing to integrity, sustainability, and giving back to our communities. Because doing so can fuel the very innovation we are pursuing. Responsibility: Proactively promote safety priorities and standards Maintain vigilance and bring up workplace safety concerns Proactively supervise the performance of equipment and address any issues in a timely manner Direct shift equipment team in the execution of preventive and corrective maintenance Demonstrate a solid grasp of all Fab Support duties and able to assist in developing the technical skills of your team. Focus on Pumps, Chiller and Abatement systems. Perform administrative and supervisory duties for shift techs: attendance, staffing, and reviews Serve as the main point of contact between the FAB personnel and the Fab Support group regarding Production issues Accept responsibility for all equipment, process, and personnel issues during shift Ensure coverage as needed to maintain shift needs Coordinate shift contribution to TPM activities Foster an environment for other Fab10 employees to resolve problems, give feedback and express concern Assist with equipment installs, tests and commissioning Requirements: A relevant Diploma in any Engineering courses OR equivale

Datadog is hiring a Head of Global Executive Support to lead and scale our Executive Support organization. This is a leadership role responsible for the strategy, operations, and people development of a global team spanning Executive Assistants, Senior EAs, Team Leads, and Managers. The leader will serve as the connective tissue between executive leadership and the broader organization, helping to set the standard for operational excellence, building scalable systems, and developing the next generation of EA talent. Datadog's Executive Support team is a high-visibility, high-impact function that directly enables our most senior leaders to operate at their best. As the leader, you'll shape how the entire function runs; building a team culture grounded in excellence, discretion, and genuine partnership. The right person for this role brings deep expertise in executive-level support, a systems mindset, and a track record of leading high-performing administrative organizations. At Datadog, we place value in our office culture - the relationships and collaboration it builds and the creativity it brings to the table. We operate as a hybrid workplace to ensure our Datadogs can create a work-life harmony that best fits them. What You'll Do Lead and develop a global, multi-level executive assistant team Define the long-term vision and operating model for Executive Support at Datadog Drive headcount planning, resource allocation, and org design as the company scales Develop and maintain policies, playbooks, and documentation that standardize high-quality support across all executive stakeholders Identify and implement process improvements that increase efficiency and reduce friction across the organization Act as an escalation point for complex, high-stakes, or sensitive executive support needs Maintain discretion and judgment around confidential information at the highest levels of the organization Partner with Finance, Legal, People, and leaders across