Executive Administrative Assistant Jobs

Sales Associate (Mission Associate) Location: McLean, VA Reports to: Director of Revenue Operations Type: Full time About Defense Unicorns Defense Unicorns delivers secure software capabilities to national security missions across the Department of Defense, the Intelligence Community, and the federal government. Our sales team spends its time in the field with the people who own those missions. [Replace with standard company boilerplate as needed.] About the role Our sellers close deals in rooms, on bases, and at customer sites, not behind a laptop doing data entry. This role exists to protect their selling time. As a Mission Associate, you support account executives and deal owners across our federal, DoD, and Intelligence Community territories, along with our work with commercial independent software vendors (ISVs), federal systems integrators (FSIs), and the broader defense industrial base (DIB). You take on the administrative work that surrounds every deal. You are their eyes and ears when they are on the road, the person who keeps the record straight in HubSpot, and the one who makes sure nothing slips while they are mobile. You will also carry a second mandate: figure out where seller time actually goes. You will track the recurring administrative tasks that eat the most hours, quantify them, and bring recommendations to our sales operations and enablement teams so we can streamline and automate the work rather than just absorb it. What you will do Deal support and CRM ownership Capture meeting notes, next steps, new contacts, and deal updates in HubSpot within one business day of every customer interaction, working from seller voice memos, Slack messages, and call debriefs. Make sure seller email is synced to HubSpot, with inboxes connected and customer threads logged to the right contacts and deals, and fix gaps when logging breaks. Keep deal records current ahead of weekly deal meetings and monthly deal reviews, including stages, close dates, forecast categ

Job Summary 1. Arranging appointments with doctors, pharmacists and hospital medical teams, which may include pre-arranged appointments or regular 'cold' calling. 2. Making presentations to doctors, practice staff and nurses in GP surgeries, hospital doctors and pharmacists in the retail sector. Presentations may take place in medical settings during the day, or may be conducted in the evenings at a local hotel or conference venue. 3. Organizing conferences for doctors and other medical staff; building and maintaining positive working relationships with medical staff and supporting administrative staff. 4. Managing budgets (for catering, outside speakers, conferences, hospitality, etc.) 5. Keeping detailed records of all contacts. 6. Reaching (and if possible exceeding) annual sales targets. 7. Planning work schedules and weekly and monthly timetables. This may involve working with the area sales team or discussing future targets with the area sales manager. Generally, medical sales executives have their own regional area of responsibility and plan how and when to target health professions. 8. Regularly attending company meetings, technical data presentations and briefings. 9. Keeping up to date with the latest clinical data supplied by the company, and interpreting, presenting and discussing this data with health professionals during presentations. 10. Monitoring competitor activity and competitors' products; maintaining knowledge of new developments in the National Health Service (NHS), anticipating potential negative and positive impacts on the business and adapting strategy accordingly

Meet Yubico Yubico is a global leader in identity security and creator of the YubiKey, the original hardware-backed passkey. We are publicly traded on Nasdaq Stockholm; our global footprint includes headquarters in Stockholm, Sweden, Silicon Valley, California; and Singapore. Why Join Our Mission? At Yubico, we are guided by a shared belief that your work matters. We operate under a cultural philosophy of Speed with Integrity , pushing the boundaries of technology to secure the AI frontier—protecting both human and agentic AI interactions—and leading the transition to post-quantum cryptography. In everything we do, we live by our core values: Battle Friction: We constantly look for new ways to simplify our products, our work, and the user experience. Inspire Higher: We think big, champion the open internet, and strive to do the right thing even when it is difficult. One Team: We are open, responsive, and collaborative, overcoming challenges and celebrating our successes together. Aligned with our commitment to open standards, we foster a thriving builder ecosystem through the Yubico Developer Program , offering free open-source repositories , libraries, and SDKs to help developers rapidly integrate strong hardware authentication into any application. Through close collaborations with technical partners like Google, Microsoft, and Amazon, as well as newer frontiers like OpenAI, we continue to shape a safer digital world while donating security keys to protect vulnerable communities, journalists, and humanitarian groups worldwide through our Secure it Forward program. The Role We are looking for a proactive, service-oriented Office Manager to keep our Seattle office running smoothly and make everyday work easier for employees and leaders. You will own day-to-day workplace operations, serve as the administrator and first point of contact for our corporate travel platform, and provide occasional administrative support to executives. This is a hands-on role for someone w

... Address: Tata Teleservices Limited, 30/1, Silicon Terraces, B-Block, 2nd Floor, Hosur Main Road, Koramangala, Bangalore - 560095 Facility: TATA TELESERVICES - KA Qualification: Graduate Experience: 2 - 3 years Source: Sodexo India | Job Code: IJP567858

The team + the role Pendo's Executive Business Partners are embedded directly with senior leadership, operating as trusted partners across the business. We move fast, stay close to the work, and are accountable for outcomes. As a Sr. Executive Business Partner, you own the operating rhythm for one or more of Pendo's senior executives. That includes calendar strategy, travel, meeting prep, and communications: the full infrastructure that keeps a senior leader running at pace. Beyond that, you extend your executive's capacity by anticipating what they need, making the calls they should not have to make, and keeping their organization moving without being asked. You think and operate at the intersection of execution and strategy: close enough to the work to handle it, and sharp enough to inform it. You partner across functions and serve as a trusted proxy in situations that require discretion, speed, and judgment. The best person in this seat combines executive presence with strategic instinct: they read the room, stay two steps ahead, and show up to every interaction prepared. What you own Executive operations: Own the full operating rhythm for your executive: calendar strategy, travel logistics, executive communications, and meeting prep. You make the decisions that do not require their attention so they can focus on the ones that do. Strategic preparation and briefing: Drive prep for all high-stakes touchpoints including leadership offsites, board reviews, QBRs, and cross-functional alignment sessions. You do not just pull materials together. You read them, identify the gaps, develop a point of view, and brief your executive before they walk into the room. Cross-functional coordination: Act as the connective tissue between your executive and the broader organization. You align stakeholders, track commitments, and close action items without being chased. When competing priorities create tension across teams, you help navigate the resolution. Strategic projects

Pendo is seeking a strategic, proactive Chief of Staff to serve as a trusted advisor and partner to our CEO. This highly visible role will help shape and advance company priorities, drive cross-functional alignment, and enable effective decision-making across the executive team. The ideal candidate is a sharp, analytical thinker who thrives in complexity, brings clarity to ambiguous situations, and moves seamlessly between strategy and execution. You’ll bring an independent and balanced point of view, build trusted relationships across the organization, and help translate the CEO’s and executive team’s priorities into meaningful business outcomes. This role is based in our Raleigh office and requires travel. What this looks like day-to-day Honestly, there is no day-to-day for this job -- that’s the point. We’re looking for a heat-seeking missile to direct at the company’s hardest problems. Yes, you’ll be a member of our C-team helping to maximize our team’s entire effectiveness including our strategy planning, goal-setting, etc. We’re not looking for a facilitator or agenda-creator. We’re looking for someone who can synthesize data, form opinions and tackle problems with minimal supervision. Strategic planning and operating cadence: Drive the company’s strategic planning and operating rhythm, including annual thematic goals and quarterly OKRs. Partner with executive leaders and program owners to establish priorities, track progress, and surface issues requiring leadership attention. Tackle the hard problems: Take on complex, high-impact problems with minimal direction. Identify root causes, bring together the right perspectives to shape the path forward, and drive the work to a measurable outcome. Turn executive priorities into measurable results: Translate critical priorities into coordinated action across the organization. Mobilize the right leaders, remove obstacles, establish accountability, and sustain momentum through delivery. Executive and board commun

Executive - HR & Administration Address: 10th Floor, B/2, West gate business bay, corporate road, off. S G Highway, makarba, Ahmedabad Facility: RELIANCE SUPPORT NAD Qualification: Graduate Experience: 3 - 4 years Source: Sodexo India | Job Code: IJP575599

HR Executive with 5 Years of experience in recruitment onboarding and compliance. Address: C/O Apollo Tyres - Chennai Plot No-B-25 SIPCOT Industrial Growth Center Oragadam and Mathur Village Singaperumal Koil Sriperumbudur State Highway Sriperumbudur Tk-KanchipuramTNINDIA602105 Facility: APOLLO TYRES - CHENNAI Qualification: Graduate Experience: 3 - 5 years Source: Sodexo India | Job Code: IJP565533

Toradex is a global company strongly focused on engineering & technology. We’re powered by a diverse & uniquely gifted workforce. We pursue the best people to propel our innovative vision of embedded computing and IoT. If you’re interested in being a driving force at an agile technology company, engineering clever computing solutions & helping other companies bring their products to life, we should talk. Roles & Responsibilities The detailed responsibilities are maintained in the linked Job Description pages. The selection process should especially validate whether the candidate is comfortable with both sides of the role: Recurring sales operations and administrative execution: CRM, documents, shipping/logistics, delivery and inventory coordination, and follow-up. Growth responsibilities as the candidate develops: lead/account research, customer meeting and demo preparation, events, campaigns, localization, and other pre-sales / marketing support. Skills Required profile: Native-level or equivalent business Japanese. Practical business English sufficient for written communication with global colleagues and reading product / technical materials. Strong attention to detail and reliability for recurring operational work. Good organization and follow-through. Proactive communication and willingness to ask questions. Interest in technology, embedded systems, IoT , sales, and/or marketing. Basic PC / productivity-tool skills. Able to work approximately 20 hours per week, typically across at least 2–3 days, for a minimum of 6 months and attend the Tokyo office when required. Preferred: TOEIC 750+ or equivalent communication ability. Previous internship, office, project, or student-organization experience. STEM, programming, or electronics exposure. Interest in a potential full-time graduate position after the internship, subject to business need and performance. What do we offer Hands-on experience in a global Swiss-based high-tech company. Direct ex

About Us At Cloudflare, we are on a mission to help build a better Internet. Today the company runs one of the world’s largest networks that powers millions of websites and other Internet properties for customers ranging from individual bloggers to SMBs to Fortune 500 companies. Cloudflare protects and accelerates any Internet application online without adding hardware, installing software, or changing a line of code. Internet properties powered by Cloudflare all have web traffic routed through its intelligent global network, which gets smarter with every request. As a result, they see significant improvement in performance and a decrease in spam and other attacks. Cloudflare was named to Entrepreneur Magazine’s Top Company Cultures list and ranked among the World’s Most Innovative Companies by Fast Company. At Cloudflare, we’re not looking for people who wait for a polished roadmap; we’re looking for the builders who see the cracks in the Internet that everyone else has simply learned to live with. We value candidates who have the instinct to spot a "normalized" problem and the AI-native curiosity to create a solution using the latest tools. Our culture is built on iteration, leveraging AI to ship faster today to make it better tomorrow, while ensuring that every improvement, no matter how small, is shared across the team to lift everyone up. If you’re the type of person who values curiosity over bureaucracy, and that AI is a partner in solving tough problems to keep the Internet moving forward, you’ll fit right in. Available Location: Singapore Role summary We are seeking a People Operations Specialist for a 6-month contract to support day-to-day HR operations with a strong emphasis on process automation, AI-assisted workflows, and scalable service delivery. Partnering closely with People Operations Manager, Specialists and cross-functional teams, you will execute core administrative tasks while actively identifying, testing, and implementing efficiency gains to r

About Us At Cloudflare, we are on a mission to help build a better Internet. Today the company runs one of the world’s largest networks that powers millions of websites and other Internet properties for customers ranging from individual bloggers to SMBs to Fortune 500 companies. Cloudflare protects and accelerates any Internet application online without adding hardware, installing software, or changing a line of code. Internet properties powered by Cloudflare all have web traffic routed through its intelligent global network, which gets smarter with every request. As a result, they see significant improvement in performance and a decrease in spam and other attacks. Cloudflare was named to Entrepreneur Magazine’s Top Company Cultures list and ranked among the World’s Most Innovative Companies by Fast Company. At Cloudflare, we’re not looking for people who wait for a polished roadmap; we’re looking for the builders who see the cracks in the Internet that everyone else has simply learned to live with. We value candidates who have the instinct to spot a "normalized" problem and the AI-native curiosity to create a solution using the latest tools. Our culture is built on iteration, leveraging AI to ship faster today to make it better tomorrow, while ensuring that every improvement, no matter how small, is shared across the team to lift everyone up. If you’re the type of person who values curiosity over bureaucracy, and that AI is a partner in solving tough problems to keep the Internet moving forward, you’ll fit right in. Available Location: Singapore Role summary We are seeking a People Operations Specialist for a 6-month contract to support day-to-day HR operations with a strong emphasis on process automation, AI-assisted workflows, and scalable service delivery. Partnering closely with People Operations Manager, Specialists and cross-functional teams, you will execute core administrative tasks while actively identifying, testing, and implementing efficiency gains to r

Are you eager to explore a career in HR? Datadog is scaling, and we are committed to investing in our people. If you are looking to get a ground floor experience in supporting a high-growth tech company as it scales, this is the place to be. You’ll be heavily involved in all things that make it possible for our employees to do great things here contributing to our success. You will have the opportunity to learn and grow from great mentors and will provide front-line support to drive the success of key People initiatives. You will be a trusted member of the global People Team and instrumental in driving efficiency and organization in your day-to-day support. At Datadog, we place value in our office culture - the relationships and collaboration it builds and the creativity it brings to the table. We operate as a hybrid workplace to ensure our Datadogs can create a work-life harmony that best fits them. What You’ll Do: Serve as the first point of contact for employee questions received through the People Services Center, triaging when necessary. Own the administrative execution of new hire onboarding and offboarding. Own all aspects of maintaining employee changes and data throughout the full employee life cycle including employee changes in the system, organizational updates, job change letters, and audits. Champion collaborative cross functional relationships with Recruiting, IT, Payroll, and hiring managers to ensure a successful hiring process and engaging onboarding experience for new hires. Organize and maintain internal documentation and perform regular audits to ensure accuracy and completeness. Develop and regularly maintain internal knowledge base resources to empower employees to be self-directed and successful. Ensure compliance with company policies and procedures, local, state, and regional regulations. Coordinate and support new hires during the entire onboarding process, ensuring a smooth transition for each new hire Assist with salary and s

Executive - Billing handles the daily progress verification, progress reporting and processing of invoices, ensures accurate data entry, and supports financial reconciliation within the vertical. This role involves preparing and issuing detailed invoices, reviewing contracts for billing accuracy, maintaining billing system functionality, and resolving billing queries to uphold financial accuracy and streamline billing operations. Source: Adani Group | Job ID: 51824

Contract Admininstration Executive is responsible for managing the end-to-end customer invoicing process, drafting, reviewing, tracking, and maintaining contract-related documentation, vendor coordination, ensuring accurate data collection, timely invoice generation, tax compliance, and effective customer management. This role focuses on resolving billing disputes, maintaining documentation, enhancing systems, and supporting revenue reconciliation and audits while aligning with organizational goals and port industry standards. Source: Adani Group | Job ID: 56524

Job Description: Purchase Executive Job Title: Purchase Executive Job Summary: The Purchase Executive is responsible for sourcing, purchasing, and managing materials, products, and services required by the organization. The role involves negotiating with suppliers, maintaining inventory levels, ensuring timely deliveries, and achieving cost-effective procurement while maintaining quality standards. Key Responsibilities: Identify and evaluate suppliers based on price, quality, and delivery performance. Prepare and process purchase orders. Negotiate prices, payment terms, and delivery schedules with vendors. Monitor inventory levels and coordinate with departments to fulfill procurement needs. Track orders and ensure timely delivery of goods and services. Maintain accurate procurement records and supplier databases. Verify purchase invoices and coordinate with the accounts department for payment processing. Resolve supplier issues related to quality, quantity, or delivery. Ensure compliance with company procurement policies and procedures. Qualifications: Bachelor's degree in Commerce, Business Administration, Supply Chain Management, or a related field. 1 3 years of experience in purchasing or procurement (freshers may be considered for junior roles). Proficiency in MS Office (Excel, Word) and ERP/software systems is preferred. Good communication