Head Of Administration Jobs

Job Overview The Head of Administration leads workplace operations in our Prague studio , ensuring a safe, efficient and engaging environment for employees. The role will oversee facilities, suppliers, budgets and workplace projects, while leading and developing the administration team and driving continuous improvements to ensure our people and workplace environment support the company's goals. Reports to: Chief Locations Officer What will you do? Leads workplace operations and sets objectives for service quality, compliance, and cost control. Defines service expectations for Workplace Experience Specialists and allocates resources to align with Employee Experience priorities. Oversees facilities operations including building maintenance, repairs, and preventive maintenance to ensure safe and reliable workplaces. Manages workplace projects, events and modifications (design/planning, scheduling, and execution), including cost estimates for labor, materials, and equipment. Approves changes to processes and vendor arrangements that affect cost, service quality, and the ability to support Employee Experience programs Monitors spend, service quality, and vendor performance against agreed standards and supports resolution of complex or escalated cases. Develops and implements workplace policies and procedures, including space allocation/layout, facility expansion planning, and service standards. Leads vendor performance management (e.g., service reviews, corrective actions,

The Head of Contract Administration is a central figure in managing the full lifecycle of government contracts for coal mining projects. This role involves direct interfacing with Mine Owner PSUs of MDO contracts, ensuring strict adherence to contractual terms and conditions, and managing the administration and compliance aspects from contract signing to project closure. The incumbent is responsible for mitigating risks associated with commercial agreements, maintaining continuous correspondence with stakeholders, and ensuring the organization's interests are safeguarded. He oversees the entire scope of Contract Administration including assessing risks and opportunities and formulating strategy for the same. Source: Adani Group | Job ID: 51515

About the Team Equity Administration at OpenAI is responsible for the operational foundation of our equity programs. Our team ensures equity data and reporting are reliable, our systems and integrations are resilient, and our processes and controls are built to scale globally. We work cross-functionally with Legal, Finance/Accounting, Payroll, Tax, People, and key vendors to uphold compliance requirements and enable equity strategy as the company evolves. About the Role We’re looking for an experienced Senior Manager, Global Equity Administration to lead the end-to-end equity program for a subsidiary, with a focus on high-quality execution, scalable processes, auditable controls, and reliable equity systems. You will be hands-on in day-to-day equity administration and help improve how we operate as we scale. You will report to the Head of Equity Administration and partner closely with Legal, Equity Programs, Compensation, Tax, Payroll, and Finance to ensure equity operations are accurate, timely, and employee-friendly. Location: This role is based in San Francisco, CA. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees. In this role, you will: Execute end-to-end employee equity administration across key lifecycle events (new grants, vesting/RSU releases, option exercises, and related transactions). Run recurring operational cycles by managing timelines, checklists, stakeholder inputs, and issue resolution. Produce audi

About the Team Equity Administration at OpenAI is responsible for the operational foundation of our equity programs. Our team ensures equity data and reporting are reliable, our systems and integrations are resilient, and our processes and controls are built to scale globally. We work cross-functionally with Legal, Finance/Accounting, Payroll, Tax, People, and key vendors to uphold compliance requirements and enable equity strategy as the company evolves. About the Role We’re looking for an experienced Manager, Global Equity Administration to help run our global equity programs with a focus on high-quality execution, scalable processes, auditable controls, and reliable equity systems. You will be hands-on in day-to-day equity administration and help improve how we operate as we scale. You will report to the Head of Equity Administration and partner closely with Legal, Equity Programs, Compensation, Tax, Payroll, and Finance to ensure equity operations are accurate, timely, and employee-friendly. Location: This role is based in San Francisco, CA. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees. In this role, you will: Execute end-to-end employee equity administration across key lifecycle events (new grants, vesting/RSU releases, option exercises, and related transactions). Run recurring operational cycles by managing timelines, checklists, stakeholder inputs, and issue resolution. Produce audit-ready equity reporting

Department: HR Reports To: Head of People & HR, IGNA Employment Type: Full-Time Salary : $100,000-$130,000 About the Role The People Experience Partner owns the design, delivery, and continuous improvement of programs that shape the employee experience across the full employee lifecycle. This role leads the organization's employee listening strategy, including the annual Energage engagement survey, and turns results into clear insights and measurable action plans in partnership with people leaders. It blends program management discipline with HRBP partnership experience, sitting alongside the Talent Management team with a close working relationship to the HRBP function. This role does not own a client group; the HRBP and Sr. HR & People Manager hold primary relationship ownership across the org. Instead, the People Experience Partner builds the programs, data, and frameworks that HRBPs and leaders use to guide their teams. This means moving quickly, working through ambiguity, and championing people-first initiatives that shape how employees experience their roles, their teams, and the company overall. You thrive in a changing environment where the best ideas win, and you are comfortable with change, ambiguity and authorship of how the People Experience Partner is embedded in the business. You're skilled at helping the organization navigate difficult conversations, bringing the creativity and experience needed to influence how e

Position: Assistant Professor Master of Business Administration (MBA) Department: Management Studies Location: College Campus Key Responsibilities Deliver lectures and practical sessions in MBA subjects such as Marketing, Finance, Human Resource Management, Operations, Business Analytics, and Entrepreneurship. Prepare lesson plans, teaching materials, assignments, case studies, and assessments. Mentor students in academic projects, internships, seminars, and research activities. Evaluate student performance through assignments, presentations, internal assessments, and examinations. Organize workshops, guest lectures, industry visits, and management development programs. Participate in curriculum development, accreditation activities, and departmental administration. Encourage research, innovation, entrepreneurship, and industry collaboration. Perform academic and administrative responsibilities assigned by the Head of Department. Eligibility Qualification: MBA/PGDM with First Class in the relevant specialization from a recognized university or institution. Ph.D. is preferred as per applicable AICTE/UGC norms.

Job Overview The Head of Workplace and Employee Experience is responsible for creating an engaging, effective and inspiring workplace experience for our employees in Vilnius. The role combines workplace strategy, employee experience, culture and cross-functional leadership, partnering closely with senior leaders and key corporate functions to ensure our people and workplace environment support the company's goals. Reports to General Manager, Wargaming Vilnius What will you do? Lead and drive workplace and employee experience initiatives across our locations, from concept to execution. Ensure smooth, efficient, and high-quality day-to-day workplace operations. Create an engaging, welcoming, and productive workplace environment that reflects our culture and supports our people. Own and manage the workplace budget, ensuring effective allocation of resources and cost efficiency. Lead complex workplace projects, managing multiple stakeholders, priorities, timelines, and challenges. Oversee relationships with landlords, suppliers, service providers, and other external partners. Ensure workplace operations comply with relevant health & safety, building, waste management, and other regulatory requirements. Identify opportunities to improve workplace services, processes, and employee experience, taking a proactive and forward-looking approach. Partner closely with People, Finance, IT, Legal, and other teams to deliver effective workplace solutions. What are we looking for? Proven

About Appier Appier (TSE: 4180) is an AI-native Agentic AI as a Service (AaaS) company that empowers businesses to create value through cutting-edge AdTech and MarTech solutions. Founded in 2012 with the vision of “Making AI Easy by Making Software Intelligent,” Appier helps businesses turn AI into ROI through its Ad Cloud, Personalization Cloud, and Data Cloud—each powered by Agentic AI that enables autonomous, adaptive, and real-time decision-making. Today, Appier operates 17 offices across APAC, the US, and EMEA, and is listed on the Tokyo Stock Exchange. Learn more at www.appier.com . About the role The Senior Executive Assistant provides high-level, confidential administrative and operational support to the Global SVP, Head of Sales. Operating as a strategic partner , this role manages daily executive workflows, coordinates cross-border communications, and ensures seamless execution across time zones in a fast-paced AI Adtech environment. Key Responsibilities Manage complex executive calendars, resolve scheduling conflicts proactively, and coordinate cross-time-zone internal and external meetings. Organize comprehensive domestic and international travel itineraries, commercial flights, accommodations, and logistics. Serve as the primary point of contact between the Global SVP, internal teams, clients, and global business partners. Draft, translate, and refine professional correspondence, reports, and presentation decks in both English and Mandarin. Prepare

About Anthropic Anthropic’s mission is to create reliable, interpretable, and steerable AI systems. We want AI to be safe and beneficial for our users and for society as a whole. Our team is a quickly growing group of committed researchers, engineers, policy experts, and business leaders working together to build beneficial AI systems. ABOUT THE ROLE We are seeking an experienced leader to oversee Anthropic's global equity administration and payroll operations. In this role, you will lead the teams responsible for our equity compensation administration programs and global payroll operations, ensuring both functions scale accurately, compliantly, and efficiently as we grow — including through listing readiness and public-company operations. You will manage senior functional leaders across equity and payroll, and partner closely with Legal, Tax, HR, and the broader Accounting organization to support our mission to make AI beneficial for humanity. RESPONSIBILITIES Lead and develop the equity administration and payroll teams, setting strategy, priorities, and operating cadence across both functions Own the control environment for equity and payroll: design and document to public-company standards. Oversee scaling to public-company standards across both functions. Drive systems strategy across the compensation platforms, from equity to payroll, and surrounding integrations, ensuring a coherent architecture as we scale Serve as the primary escalation point and executive interface f

About us Bondsmith is a fast growing digital cash savings platform focused on helping customers make the most of their money by offering access to a wide range of savings products. We work with financial institutions like wealth managers, fintechs, banks, and advisors, providing them with tools to get better returns on cash, engage more effectively with clients, and simplify their operations. Our goal is to help savers get the most out of their cash. At Bondsmith, our core values are rapid and continuous improvement, delivering good customer outcomes, and taking end to end ownership. Our team is made up of experienced professionals who are passionate about delivering excellent service and finding new ways to solve challenges in financial services. Joining us means working in a fast-paced environment where you will be making an impact on the financial lives of thousands of savers. We’re regulated by the Financial Conduct Authority in the UK. Job Title Head of Operations Department / Function Operations Reports To Chief Operating Officer (COO) Location London, hybrid Contract Full-time, permanent Salary / Grade Competitive salary plus share options Job Purpose The Head of Operations owns the engine room of Bondsmith’s Cash Savings platform across the UK and Jersey. The role makes sure every pound placed with our partner banks is accounted for, every payment lands on time, and every product on the platform is built and priced correctly. Operations is the backbone o

Scale is a cutting-edge artificial intelligence startup dedicated to revolutionizing the way businesses leverage AI and machine learning technologies. We specialize in providing high-quality training data to fuel the development of AI models across various industries. As we continue to grow, we are seeking a seasoned Workplace professional for our People Team to join our dynamic team and play a crucial role in shaping the future of AI. Job Overview: As the Head of Workplace at Scale, you will lead our global Workplace function across ~10 offices worldwide. You will own our real estate portfolio, the Workplace budget, and the day-to-day experience in every office, managing our integrated facilities management partner (CBRE) and other outsourced service providers on the ground. You will build and lead the Workplace team, partner closely with Security on safety and preparedness, and work hand in hand with our international leaders as we expand. Your work will make our offices safe, well run, cost-effective, and places people want to be. You will: Real Estate Portfolio Management: Lead strategy, planning, and oversight of Scale’s global real estate portfolio across ~10 offices. Manage site selection, acquisition, lease negotiation and administration, renewals, and disposition of properties, working with brokers, landlords, and legal. Partner with International HR and business leaders to plan for growth and expansion into new markets. Use occupancy, utilization, and cost data to d

WHO WE ARE: Zinnia is the leading technology platform for accelerating life and annuities growth. With innovative enterprise solutions and data insights, Zinnia simplifies the experience of buying, selling, and administering insurance products. All of which enables more people to protect their financial futures. Our success is driven by a commitment to three core values: be bold, team up, deliver value – and that we do. Zinnia has over $180 billion in assets under administration, serves 100+ carrier clients, 2500 distributors and partners, and over 2 million policyholders. WHO YOU ARE: You are a seasoned carrier-facing seller who knows the life and annuity market cold and comes with the relationships to prove it. You have spent your career selling technology to carriers – you understand how a CIO, COO, or Head of New Business evaluates a policy administration or underwriting platform, and you know how to move a complex, multi-year decision forward. When you say you can open a door at a carrier, you can, because you have already walked through it. You are a hunter with substance. You pair a strong rolodex with genuine domain fluency – policy administration, new business, and underwriting – so you can go deep with technical and operational buyers, not just make the introduction. You are disciplined about pipeline, honest about deal health, and relentless about follow-through. WHAT YOU'LL DO: Own a carrier sales quota focused on Zinnia’s policy administration and underwriting so

Job Overview Wargaming is looking for a proactive and hands-on Facility Officer to join our team in Belgrade. In this role, you will help ensure that our office facilities are safe, functional, and well-maintained, supporting smooth day-to-day operations and providing a comfortable working environment for our employees. You will be responsible for carrying out basic maintenance tasks, monitoring the condition of office facilities and equipment, coordinating external contractors and service providers, and assisting with workspace arrangements and office logistics. This role is ideal for someone who enjoys practical work, takes initiative, and can efficiently handle a variety of facility-related tasks. Reports to Head of Workplace & Employee Experience What will you do? Assists with maintaining daily operations of the physical facility. Supports maintenance mechanics and facilities staff by performing “handyman” maintenance duties such as furniture moves, simple electrical projects Works with outside contractors on building and equipment repairs Operates site equipment as needed, using hand and power tools as necessary Coordinates vendors/employees for performance of specialized maintenance, repair, or certification of buildings, infrastructure, tech appliances. Inspects completed work for conformance with contract requirements and safety codes Performs regular checks of buildings, infrastructure, and premises to ensure safet

Everpure (NYSE: P) has evolved from storage pioneer to data platform, closing fiscal 2026 with $3.7 billion in revenue, its first billion-dollar quarter, and accelerating growth into FY27. Our strategic agenda spans the companies defining the next era of technology - hyperscalers, AI labs, the AI hardware supply chain, data platform providers, and the broader AI ecosystem. This type of work—work that changes the world—is what the tech industry was founded on. So, if you're ready to seize the endless opportunities and leave your mark, come join us. THE ROLE Everpure is seeking an experienced program manager to lead a high-visibility strategic initiative spanning across the tech ecosystem. Reporting to the Head of Business Operations, India, you will establish and run these programs to deliver local value and global visibility. WHAT YOU'LL DO 1. Build and scale the Everpure’s first Startup Engagement Initiative: Operationalize the initiative by collaborating across VCs and startup incubators Imagine and develop offerings to accelerate growth and adoption and innovate avenues for co-development Collaborate with Everpure’s Corporate VC team to identify partnership, investment, or acquisition opportunities. Lead founder relations, launch events, community programming, and all PR/comms related to these initiatives. 2. Run Customer Collaboration hub Operationalize a platform for global customer connects with Everpure’s product organization Own the engagement, including in-pers

About Us OpenFX is on a mission to move money as freely as data, unrestricted by time zones, banking hours, or legacy systems. We are building the infrastructure that will power the next generation of cross-border payment systems for institutions. The team's execution has been exceptional, and we're scaling at a remarkable pace. Our stellar early team comes with experience in companies like J.P. Morgan, Goldman Sachs, FalconX, Paypal, Affirm, Polygon, Kraken, Nium & others. We’re backed by Accel, Lightspeed, NfX and other top-tier investors. Role Overview We're hiring a People Operations Lead to own and build the people operations function with a strong anchor in our Bangalore hub. This is a hands-on leadership role. You will be responsible for designing and running the core people operations infrastructure — onboarding, offboarding, employment compliance, benefits administration, HRIS management, employee relations, and performance frameworks — with a particular focus on getting India operations to a best-in-class standard while supporting our global footprint. You would report to the COO and work closely with the Head of People Operations & Talent (once hired) as well as every functional leader in the company. In the near term, you will be the most senior people ops person on the ground in Bangalore, and the team and leadership will rely on you to be the operational backbone of how we manage our people. This role requires someone who has built and scaled people oper