Project Support Administrator Jobs

OVERVIEW At Construction Resources and its affiliated companies, we are more than a distributor—we are a trusted partner to designers, builders, remodelers, and homeowners. For over 50 years, we’ve delivered integrated solutions that help turn ideas into reality across residential, multi-family, and commercial projects. Our success is built on collaboration, craftsmanship, and a commitment to excellence. Whether you contribute on the design floor, in operations, or in the field, you’ll be part of a dedicated team that values people, quality, and continuous growth. POSITION OVERVIEW The Administrative Assistant provides efficient administrative, clerical, and organizational support to ensure the smooth operation of the company. This role supports internal teams across projects and preconstruction efforts by managing documentation, coordinating communication, and maintaining accurate records that help drive successful outcomes. KEY RESPONSIBILITIES Answer and route incoming phone calls; manage emails and general correspondence in a professional and timely manner. Prepare, edit, and distribute documents including reports, presentations, memos, and forms. Create, request, maintain, and submit insurance documentation, certified payrolls, compliance records, and general contract documents. Track, coordinate, and support the completion and submission of contracts and change orders in partnership with project teams. Log, track, and maintain preconstruction submittals from internal team members. Follow up on submitted samples, bids, specifications, and related documentation to ensure completeness and timeliness. Maintain organized digital and physical filing systems to support project accuracy and compliance. Provide general administrative support to ensure efficient day-to-day operations. EXPERIENCE & QUALIFICATIONS High school diploma or equivalent required; associate degree or additional administrative training preferred. 2+ years of experience in an administrative, c

About Atari Atari is an interactive entertainment company and an iconic gaming industry brand recognized worldwide for its multi-platform games and licensed products. Atari owns and/or manages a portfolio of more than 400 games and franchises, including globally recognized brands such as Asteroids® , Centipede® , Missile Command® , Pong® , and RollerCoaster Tycoon® . The Atari family of brands includes Digital Eclipse, Nightdive Studios, Infogrames, AtariAge, MobyGames, as well as Hipster Whale, Coatsink, Early Morning Studios, and Stormteller Games—spanning game development, publishing, and community experiences worldwide. Atari operates internationally with offices in the US, UK, in France, Germany, Sweden, and India. About the role Münster, Germany · Part-time The Executive Assistant & Project Coordinator will provide executive, administrative and project coordination support to the CFO. Based in Germany and working closely with the CFO in France, you will help keep financial administration, corporate governance and cross-border operational matters moving to completion. This is a practical coordination role for someone who is organised, persistent and comfortable following up with banks, lawyers, tax advisers, notaries, corporate service providers and internal teams. You will coordinate documents, signatures, banking administration, KYC and AML requests, legal entity changes and board formalities across the Atari Group. You do not need to be an accountant or a technical finance specialist. You do need to be reliable with sensitive information, comfortable with formal processes and willing to chase the right people until an item is complete. What you’ll do Provide day-to-day executive and administrative support to the CFO, coordinating priorities across Germany, France and the US. Coordinate the preparation, circulation, approval and execution of corporate documents, board resolutions, powers of attorney and other legal or fi

WHO WE ARE Edmentum is a dynamic educator and student-focused company dedicated to tech-enabled learning solutions. Our goal is to ensure that all students have access to flexible learning environments and educators have the tools they need to support their students. We are on a mission to create innovative, proven learning technology, partnering with educators to ignite student potential. We are a Remote First organization with a strong commitment to excellence, innovation, and customer satisfaction. What You’ll Do As a Sr. Executive Assistant, you will play a key role in supporting a C-Suite executive and enabling the organization to operate at its highest level. You will ensure seamless execution of executive priorities, manage complex scheduling and communications, and support project coordination and stakeholder engagement. In this role you will: Provide professional administrative support to a C-Suite executive, managing calendars, meetings, travel, and communications. Plan and coordinate meetings, events, and special projects. Prepare, organize, and maintain documents, reports, and presentations. Address scheduling, communication, and process issues, escalating as needed. Facilitate collaboration with internal and external stakeholders. Identify and recommend improvements to administrative processes and tools. Who You Are You are highly organized and excel at managing multiple priorities in a fast-paced environment. You have solid knowledge of executive-level administrative processes and tools. You are an effective communicator, able to interact with all levels of the organization. You are proficient with Microsoft Office Suite and virtual collaboration tools. You are adept at handling confidential and sensitive information. You are resourceful, self-directed, and thrive in a dynamic setting. You have experience planning and coordinating events, meetings, and projects. You have an associate’s or bachelor’s degree in business administration or related field, o

About Atari Atari is an interactive entertainment company and an iconic gaming industry brand recognized worldwide for its multi-platform games and licensed products. Atari owns and/or manages a portfolio of more than 400 games and franchises, including globally recognized brands such as Asteroids® , Centipede® , Missile Command® , Pong® , and RollerCoaster Tycoon® . The Atari family of brands includes Digital Eclipse, Nightdive Studios, Infogrames, AtariAge, MobyGames, as well as Hipster Whale, Coatsink, Early Morning Studios, and Stormteller Games—spanning game development, publishing, and community experiences worldwide. Atari operates internationally with offices in the US, UK, in France, Germany, Sweden, and India. About the role Münster, Germany · Part-time The Executive Assistant & Project Coordinator will provide executive, administrative and project coordination support to the CFO. Based in Germany and working closely with the CFO in France, you will help keep financial administration, corporate governance and cross-border operational matters moving to completion. This is a practical coordination role for someone who is organised, persistent and comfortable following up with banks, lawyers, tax advisers, notaries, corporate service providers and internal teams. You will coordinate documents, signatures, banking administration, KYC and AML requests, legal entity changes and board formalities across the Atari Group. You do not need to be an accountant or a technical finance specialist. You do need to be reliable with sensitive information, comfortable with formal processes and willing to chase the right people until an item is complete. What you’ll do Provide day-to-day executive and administrative support to the CFO, coordinating priorities across Germany, France and the US. Coordinate the preparation, circulation, approval and execution of corporate documents, board resolutions, powers of attorney and other legal or fi

For over 20 years, Smartsheet has empowered teams to manage work seamlessly and scale solutions smarter. Now, in our most ambitious chapter yet, we are uniting human teams with AI agents. By orchestrating the work agents do best, automating manual tasks and uncovering insights at scale, we create the space for people to focus on what truly matters: judgment, creativity, and big thinking. That is magic at work, and it’s what we show up for every day. We are seeking a Benefits Partner to support the administration of our benefits and leave programs. This role requires a blend of hands-on administration and oversight to ensure our programs are competitive, compliant, and aligned with our company goals. This role is part of the Global Benefits team, reporting to the Manager, Benefits. You will Oversee the end-to-end administration of all US leave of absence and accommodation programs, including FMLA, ADA interactive process, and state-specific statutory programs Support and coordinate benefit programs, including but not limited to administering health insurance, our 401(k) plan, spending and reimbursement accounts, and life insurance Perform audits of benefits-related data, identifying, escalating, and improving process efficiencies and ensure the accuracy of the HRIS (Workday) and other vendor systems Resolve employee inquiries regarding leaves of absence, benefits enrollments, life events, and general questions while providing a positive customer service experience Support relationships with vendors and brokers, including new and existing service agreements in partnership with internal Procurement and Legal teams Deliver consistent project management support for annual benefit activities such as open enrollment, renewals, and plan audits; as well as cross functional programs Report on utilization, cost, and other notable trends for various levels of leadership Analyze market trends and compare to our current offerings to ensure we remain competitive Collab

Global Investment Bank | Technology Are you organised, detail-oriented and interested in working at the heart of technology delivery within a leading global investment bank? We’re looking for Project Management Analyst to support technology releases, software deployments and project governance in a fast-paced financial services environment. This is an excellent opportunity for someone who enjoys coordinating stakeholders, managing delivery activities and ensuring technology changes are implemented smoothly and effectively. Key Responsibilities Release Management: Plan release schedules, coordinate software deployments and manage release communications. Change Management: Support ITIL Change Management processes, ensuring changes follow the appropriate governance and approval procedures. Production Readiness: Coordinate readiness activities across production and non-production environments to support successful releases. Project Planning & Governance: Support project planning, governance activities and programme delivery. Risk & Issue Management: Maintain RAID logs, tracking risks, assumptions, issues and dependencies to support effective delivery. Reporting & Dashboards: Produce project reports and dashboards, providing clear visibility of progress, risks and key milestones. Stakeholder Coordination: Work with technology teams and key stakeholders to coordinate activities and maintain alignment across releases and projects. Continuous Improvement: Identify opportunities to improve release processes, project controls and delivery efficiency. Stakeholder Management Build relationships with stakeholders across multiple business functions. Gather project information and translate it into clear updates and reporting. Coordinate activities between project teams and business departments. Communicate effectively with both technical and non-technical stakeholders. Tools & Governance Support the administration and continuous improvement of project

SUMMARY/OBJECTIVE The Sales Support Admin role ensures that all customer needs are promptly addressed in a courteous and professional manner. Will assist staff with all aspects of the ordering process including order entry, order placement, order fulfillment, product information and scheduling. Acts as a liaison between production, customers and/or sales personnel to provide availability and scheduling information. The Sales Support Admin role is pivotal in ensuring a smooth and efficient sales process, contributing to customer satisfaction and overall business success. Essential Functions Manage customer orders by assisting project manager with order placement, template scheduling, delivery, and installation services Manage order entry in Stone Profits System Communicate with Sourcing team and SOPT to secure needed product Communicate with production or scheduling managers concerning special requirements on orders Monitor schedule on upcoming jobs and communicate schedule changes with appropriate team members Communicate any credit issues discovered upon order entry to appropriate sales personnel Answer incoming calls or emails; timely & professionally Perform other duties as requested Competencies/Skills/Abilities High School Diploma or GED required Strong organizational skills and effective team player Ability to be detail-oriented and multi-task, work within specified timeframes Strong verbal and written communication skills are required, Bi-lingual English/Spanish is a plus Previous Customer Service work experience is required; previous work experience in our industry is preferred Proficient with Microsoft Office; Outlook, Excel and Word #CROffice BENEFITS Medical Dental Vision Employer Paid Basic Employee Life and AD&D Insurance Employer Paid Long Term Disability Flexible Spending Accounts Voluntary Short-Term Disability Voluntary Life and AD&D Insurance Voluntary Accident Insurance Voluntary Critical Illness Ins

Job Details: Job Description: The world is transforming - and so is Intel. Intel is a company of bold and curious inventors and problem solvers who create some of the most astounding technology advancements and experiences in the world. With a legacy of relentless innovation and a commitment to bring smart, connected devices to every person on Earth, our diverse and brilliant teams are continually searching for tomorrow's technology and revel in the challenge that changing the world for the better brings. We work every single day to design and manufacture silicon products that empower people's digital lives. Come join us and do something wonderful. Position Summar y This is a hybrid role requiring four days per week in the Washington, D.C. office Intel is seeking an experienced Executive Administrative Assistant and Office Manager for its Washington, D.C. office. This role reports to and provides high-level administrative support to the Vice President of U.S. Government Affairs while overseeing day-to-day office operations and helping maintain a productive, professional, and welcoming workplace. The position partners closely with the broader executive administrative team and serves as a central point of coordination for employees, visitors, customers, vendors, and external stakeholders. Success requires exceptional organization, discretion, sound judgment, executive presence, and a proactive, team-first approach in a fast-paced and dynamic environment. Responsibilities: •Provide advanced administrative support to the Vice President of U.S. Government Affairs and other senior leaders as needed, handling sensitive and confidential information with discretion and professionalism. •Manage complex calendars and provide real-time scheduling support, including resolving conflicts and reprioritizing commi

Who We Are HP IQ is HP’s new AI innovation lab. Combining startup agility with HP’s global scale, we’re building intelligent technologies that redefine how the world works, creates, and collaborates. We’re assembling a diverse, world-class team—engineers, designers, researchers, and product minds—focused on creating an intelligent ecosystem across HP’s portfolio. Together, we’re developing intuitive, adaptive solutions that spark creativity, boost productivity, and make collaboration seamless. We create breakthrough solutions that make complex tasks feel effortless, teamwork more natural, and ideas more impactful—always with a human-centric mindset. By embedding AI advancements into every HP product and service, we’re expanding what’s possible for individuals, organisations, and the future of work. Join us as we reinvent work, so people everywhere can do their best work. About The Role HP IQ is looking for a highly organized, detail-oriented Administrative Partner to support our VP, Artificial Intelligence and Software and our VP, HW Systems, Integrity and Productivity, while also providing operational support to the Software teams. In this role, you will act as an Administrative Partner to VP of Artificial Intelligence and Software and VP, HW Systems, Integrity and Productivity by managing priorities, anticipating needs, and executing with precision, while also keeping all operational processes for the AI, Software, HW Systems, Integrity and Productivity teams running smoothly. Our ideal candidate is someone who is excited to make things happen, has a fastidious attention to detail, thrives in bringing structure to fast-paced environments, enjoys being part of a team and is genuinely motivated by this work. What You Might Do Perform basic tactical and strategic administrative support tasks for upper executive-level employees of the organization Generates statistical and analytic reports for utilization by the organization for strategic planning in the adminis

Overview: We are seeking a detail-oriented and proactive Project Manager to support our Sales team. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and is eager to grow their career in project management and sales operations. The Project Manager will serve as the right hand to our Sales team, ensuring that projects, client requests, and internal processes run smoothly from start to finish. Key Responsibilities: Assist Sales Managers with day-to-day project coordination, administrative tasks, and client communication. Track project timelines, deliverables, and milestones to ensure deadlines are met. Prepare and update project documentation, presentations, and sales materials. Act as a liaison between Sales, Operations, and other internal teams to support project execution. Monitor and report on project progress, highlighting risks and opportunities. Support proposal development, quotes, and contract preparation as needed. Manage data entry and updates in CRM systems to ensure accuracy. Provide follow-up on client requests and ensure a high level of customer satisfaction. Assist with scheduling meetings, coordinating logistics, and preparing agendas. Qualifications: Bachelor’s degree in business, Communications, or related field (or equivalent experience). 1–3 years of experience in project coordination, sales support, or a similar role. Strong organizational and time management skills with keen attention to detail. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite and CRM systems (e.g., examples here if applicable). Ability to multitask and work effectively under pressure in a team environment. A proactive, problem-solving mindset with a willingness to take initiative. #CROffice BENEFITS Medical Dental Vision Employer Paid Basic Employee Life and AD&D Insurance Employer Paid Long Term Disability Flexible Spending Accounts Voluntary Short-T

Overview: We are seeking a detail-oriented and proactive Associate Project Manager to support our Sales team. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and is eager to grow their career in project management and sales operations. The Associate Project Manager will serve as the right hand to our Sales team, ensuring that projects, client requests, and internal processes run smoothly from start to finish. Key Responsibilities: Assist Sales Managers with day-to-day project coordination, administrative tasks, and client communication. Track project timelines, deliverables, and milestones to ensure deadlines are met. Prepare and update project documentation, presentations, and sales materials. Act as a liaison between Sales, Operations, and other internal teams to support project execution. Monitor and report on project progress, highlighting risks and opportunities. Support proposal development, quotes, and contract preparation as needed. Manage data entry and updates in CRM systems to ensure accuracy. Provide follow-up on client requests and ensure a high level of customer satisfaction. Assist with scheduling meetings, coordinating logistics, and preparing agendas. Qualifications: Bachelor’s degree in business, Communications, or related field (or equivalent experience). 1–3 years of experience in project coordination, sales support, or a similar role. Strong organizational and time management skills with keen attention to detail. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite and CRM systems (e.g., examples here if applicable). Ability to multitask and work effectively under pressure in a team environment. A proactive, problem-solving mindset with a willingness to take initiative. BENEFITS Medical Dental Vision Employer Paid Basic Employee Life and AD&D Insurance Employer Paid Long Term Disability Flexible Spending Accounts Voluntary Short-Term Disabil

Overview: We are seeking a detail-oriented and proactive Associate Project Manager to support our Sales team. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and is eager to grow their career in project management and sales operations. The Associate Project Manager will serve as the right hand to our Sales team, ensuring that projects, client requests, and internal processes run smoothly from start to finish. Key Responsibilities: Assist Sales Managers with day-to-day project coordination, administrative tasks, and client communication. Track project timelines, deliverables, and milestones to ensure deadlines are met. Prepare and update project documentation, presentations, and sales materials. Act as a liaison between Sales, Operations, and other internal teams to support project execution. Monitor and report on project progress, highlighting risks and opportunities. Support proposal development, quotes, and contract preparation as needed. Manage data entry and updates in CRM systems to ensure accuracy. Provide follow-up on client requests and ensure a high level of customer satisfaction. Assist with scheduling meetings, coordinating logistics, and preparing agendas. Qualifications: Bachelor’s degree in business, Communications, or related field (or equivalent experience). 1–3 years of experience in project coordination, sales support, or a similar role. Strong organizational and time management skills with keen attention to detail. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite and CRM systems (e.g., examples here if applicable). Ability to multitask and work effectively under pressure in a team environment. A proactive, problem-solving mindset with a willingness to take initiative. BENEFITS Medical Dental Vision Employer Paid Basic Employee Life and AD&D Insurance Employer Paid Long Term Disability Flexible Spending Accounts Voluntary Short-Term Disabil

Project Accountant Build More Than Spreadsheets. Help Drive the Financial Success of Landmark Construction Projects. At Dome Construction, we believe great projects are built by great teams. Behind every successful project is a strong financial foundation, and that's where you come in. We're looking for a Project Accountant who thrives in a fast-paced environment, enjoys collaborating with project teams, and takes pride in keeping project financials accurate, organized, and running smoothly. In this role, you'll partner closely with Project Managers, Project Executives, and Operations teams to support some of the most exciting commercial construction projects across California. If you're detail-oriented, proactive, and enjoy seeing the direct impact of your work on project success, we'd love to meet you. What You'll Do As a Project Accountant, you'll play a critical role in managing the financial health of our projects from startup through closeout. You'll: Prepare and manage project billings and client invoices Monitor project budgets, costs, cash flow, and financial reporting Track accounts receivable and support collections efforts Manage purchase orders, subcontract financial documentation, and compliance requirements Coordinate trade partner invoicing and lien release processes Support project setup and accounting system administration Partner with Project Managers to provide accurate financial data and forecasting Help ensure compliance with contract requirements and accounting standards Assist with project closeout activities, final billings, and reconciliations What Makes This Role Exciting Work directly with project teams on high-profile commercial construction projects Gain exposure to every phase of the project lifecycle Build relationships across Operations, Accounting, Leadership, and Trade Partners Develop expertise in project financial management within a growing contractor Be part of a collaborative team that values continuous learning and profession

The F&A team comprises multiple functions from Financials Control & Business Performance Management, Procurement, Digital Transformation, Tax, Treasury and Operations. Together, the team optimizes our global finance initiatives and enjoys being detailed-oriented while multitasking across various exciting project scopes Responsibilities Provide secretarial and administrative support to the Treasury team Coordinate the implementation of new bank structures, services and controls processes Assist in optimum capital structure, perform simulations to senior management Manage bank accounts, handle Bank Relationship Management and negotiations of bank facilities Assist in our cash forecasting and global cash management processes including short term funding strategies and foreign exchange execution Help to design automated systems and processes to support our fiat and digital assets processes Assist in liquidity forecasts and ongoing monitoring of liquidity Works closely with product and finance teams to optimize and streamline funding, FX and digital assets positions Aligns risk and control processes into day to day responsibilities to monitor and mitigate risk; escalates appropriately Requirements Bachelor degree preferably in finance, accounting, business or equivalent 1 to 2 years of Treasury experience is a plus ; fresh graduate welcome Experience with V-Lookup, Tableau and SQL (or equivalent) Strong Excel skills Good command of English & Chinese Strong analytical and problem solving skills, self-motivated and able to work under pressure Strong work ethic and ability to be productive and successful in a fast- paced environment Exceptional attention to detail with ability to identify issues and propose solutions to complex or non-standard situations Digital asset familiarity is an advantage #LI-CW1 #LI-

Who we are About Stripe Stripe is a financial infrastructure platform for businesses. Millions of companies - from the world’s largest enterprises to the most ambitious startups - use Stripe to accept payments, grow their revenue, and accelerate new business opportunities. Our mission is to increase the GDP of the internet, and we have a staggering amount of work ahead. That means you have an unprecedented opportunity to put the global economy within everyone's reach while doing the most important work of your career. About the team The administrative business partner team works with Stripe’s leaders to support their day-to-day administrative needs, while also contributing to projects that help drive the company’s strategic priorities. What you’ll do In this role, you will be a critical part of supporting our People Leadership business function by offering administrative support to 2 leaders. Responsibilities Provide complex calendar support for your leaders and, potentially, other members of their team Manage and book travel arrangements and process expense reports Make recommendations to your leaders on time management, prioritization, delegation, and organization Organize and plan team meetings and offsites by assisting with the production of materials and pre-reads, taking notes, and tracking action items Partner with your leader to track key project milestones as well as progress against personal, team, and company goals and targets Establish new—and improve existing—administrative systems and processes Support the operations and culture of your leaders organization Act as a trusted strategic partner and handle highly sensitive data with absolute discretion Who you are We're looking for someone who meets the minimum requirements to be considered for the role. If you meet these requirements, you are encouraged to apply. Minimum requirements You have 5+ years of administrative experience at a fast growing or large company You are exc