Workplace And Facilities Coordinator Jobs

About the Team The Transportation team, part of OpenAI's Real Estate & Workplace (REW) organization, supports programs that help employees move efficiently, safely, and reliably across offices and regions. The team partners closely with internal stakeholders to improve the employee transportation experience and ensure transportation considerations are incorporated into broader workplace planning. About the Role As a Business Operations Partner, Transportation Program, you will help strengthen how the Transportation team works across the company. You will focus on cross-functional coordination, stakeholder support, communication, and operational follow-through. We're looking for people who enjoy solving problems, building relationships, bringing order to ambiguity, and helping teams operate effectively. You will serve as a trusted partner to internal teams, help surface and organize feedback, connect stakeholders to the right resources, and improve visibility across transportation priorities. This role is based in San Francisco, CA. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees. In this role, you will: Build strong working relationships across REW, including Events, Design & Construction, Food, Security, Facilities, and Workplace Operations. Partner with teams across the company to understand transportation-related needs, coordinate next steps, and ensure transportation considerations are reflected in broader workplace planning. Represent the Transportation team in meetings, planning discussions, and cross-functional initiatives as needed. Gather input, questions, and feedback from employees and internal partners, summarize nuanced issues clearly, and route requests to the appropriate owner, resource, or process. Track open items and help ensure timely follow-up across stakeholders and team priorities. Support internal team planning through trackers, documentation, notes, timelines, and action ite

About the Team The Corporate Security team is responsible for safeguarding all OpenAI employees and executives. Our mission is to create a secure, resilient environment that allows our teams to focus on their work without risk or disruption. We manage physical security operations across offices, events, and global initiatives, partnering closely with internal teams and external agencies to stay ahead of emerging threats. About the Role As the Corporate Security Operations Manager based in Mountain View, you will own day-to-day site security operations and help develop practical physical-security strategies, policies, and procedures. You will lead vendor-managed armed and unarmed security teams, partner cross-functionally, and serve as a key liaison with local law enforcement and security partners. This is a hands-on site-operations and guard-force leadership role, not primarily an executive, investigative, or policy-leadership position. The role typically requires 4-5 days in the office each week. In this role, you will: Office Security: Develop, implement, and manage practical physical-security measures, including policies, training, and vendor relationships, to protect employees and visitors across the Mountain View site and nearby facilities. Operational Management: Own the day-to-day performance of vendor-managed armed and unarmed security teams across shifts and locations. Set clear operational expectations and ensure security personnel understand and consistently follow company policies, post orders, and procedures. Monitor security practices, identify operational risks, and drive timely, practical mitigation and remediation. Coordinate with Workplace, Facilities, building management, law enforcement, and other internal and external partners to maintain a cohesive security posture. Support broader Corporate Security operations as needed. Support or lead security operations for on-campus events. Serve as the primary point of contact for VIP and government-guest

Employee Applicant Privacy Notice Who we are: Shape a brighter financial future with us. Together with our members, we’re changing the way people think about and interact with personal finance. We’re a next-generation financial services company and national bank using innovative, mobile-first technology to help our millions of members reach their goals. The industry is going through an unprecedented transformation, and we’re at the forefront. We’re proud to come to work every day knowing that what we do has a direct impact on people’s lives, with our core values guiding us every step of the way. Join us to invest in yourself, your career, and the financial world. The role: Responsible for physical security operations, investigations, executive protection support, incident response, and threat management functions across corporate environments and operational facilities. Serve as an operational leader within the broader Global Security & Investigations organization, responsible for managing day-to-day security operations, sensitive investigations, workplace violence prevention initiatives, executive protection assignments, and emergency response coordination while supporting enterprise security strategy and operational resilience. This role combines investigative expertise, operational leadership, and protective operations experience with strong judgment, crisis response capabilities, and cross-functional collaboration. The position assists with physical security operations including

Replit is the agentic software creation platform that enables anyone to build applications using natural language. With millions of users worldwide, Replit is democratizing software development by removing traditional barriers to application creation. Role Overview Replit is looking for an experienced Workplace Experience Manager who thrives in fast-paced, high-growth environments and is passionate about creating exceptional workplace experiences. You’ll be the heartbeat of our office operations—managing day-to-day facilities needs, coordinating vendors and landlords, owning events and F&B programs, and leading office planning and moves as we scale. This role is both strategic and hands-on. You will build processes where there are none, improve those that exist, and ensure our physical workspace reflects the speed, creativity, and ambition of Replit. You will manage multiple office events throughout the year from start to finish. You will also support the needs of smaller regional locations to ensure that all our Replit team members have a great experience. What You’ll Do Oversee daily office operations, ensuring a clean, safe, and productive environment for all employees and visitors. Serve as the primary point of contact for building management and landlords; manage communication, access, maintenance requests, and building compliance. Develop and maintain workplace policies, procedures, and documentation. Partner with internal stakeholders (People, Sales, Leadership) to plan and execute year round in-office events, such as team offsites, community meetups, celebrations, all-hands, and external guest visits. Manage event logistics including space planning, A/V coordination, catering, and vendor oversight. Oversee daily Food & Beverage operations including snacks, beverages, catered meals, and special event catering. Evaluate usage patterns, manage budgets, and optimize programs for employee satisfaction and efficiency. Support workspace planning, including

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Workplace Experience Ambassador - Job Description About the Role: As a Workplace Experience Ambassador scope of work own the overall workplace experience, be the primary touch point with Client employees, visitors, and service partners - delivering a high-touch and high-impact workplace experience. This role will be responsible for managing daily soft facilities operations in the Singapore office, including close collaboration with building landlord and client’s pantries partners. You’ll work in close partnership with Workplace Experience Manager, Engineering team, Senior Facilities Manager (Site Lead) and the client’s real estate team, contributing to the entire client workplace experience includes cleaning, landscape, pest control, waste disposal, space & move management, events and support pantries management. While the role requires someone highly proactive and independent, you will also be a key collaborator on strategic workplace experience initiatives that enhance employee experience, operational excellence, and our cross-site & function collaboration. Responsibilities: To coordinate all on-site soft facilities operational and ad

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Workplace Technical Assistant Manager - Job Description Position Overview The Technical Facility Assistant Manager supports the day-to-day operations and maintenance of commercial real estate facilities, ensuring optimal building performance, tenant satisfaction, and asset value preservation. Key Responsibilities Operations Management - Assist in overseeing daily facility operations including HVAC, electrical, plumbing, and life safety systems - Support preventive maintenance programs and vendor management - Coordinate with building engineers and maintenance staff - Monitor building automation systems (BAS) and energy management systems Technical Support - Conduct regular building inspections and equipment assessments - Troubleshoot mechanical, electrical, and plumbing issues - Review and approve work orders and maintenance requests - Ensure compliance with building codes, safety regulations, and environmental standards Tenant Relations - Respond to tenant service requests and concerns - Coordinate tenant improvements and move-in/move-out activities - Maintain positive tenant relationships through proactive commun

A Career with Point72's Facilities Team The Facilities team at Point72 delivers a high level of corporate services to our offices around the globe, including real estate, property management, construction project management, day-to-day operations, maintenance, and security. WHAT YOU'LL DO Provide day-to-day on-site AV support for meeting rooms, conference spaces, and events in the Hong Kong headquarters. Deliver remote and coordinated on-site AV support across APAC offices, including India, Tokyo, Singapore, and Sydney. Troubleshoot AV issues related to video conferencing, audio, displays, room control systems, and live meeting/event support. Perform routine AV health checks, preventive maintenance, basic configuration, and coordinate repairs or upgrades with vendors/internal teams. Provide first-line IWMS support, including room booking, desk management, workplace services, and day-to-day user assistance. Support IWMS user onboarding, training, testing, deployments, upgrades, and enhancement requests across APAC. Monitor IWMS system performance and data accuracy, ensuring configurations align with physical workplace layouts. Act as the primary APAC point of contact for AV and IWMS solutions, based in Hong Kong. Promote global standards, best practices, and consistent user experiences across APAC offices. Gather and communicate APAC feedback and requirements to global teams and represent the region in global AV/IWMS initiatives. WHAT'S REQUIRED Experience providing AV support in a corporate or enterprise environment. Knowledge of Poly video conferencing platforms incl. Microsoft Teams, Zoom etc. and enterprise AV systems. Experience supporting an IWMS or similar workplace technology platform. Strong troubleshooting skills and a service-oriented mindset. Clear, professional communication skills with the ability to support senior stakeholders. Ability to work independently and collaboratively across regions. Willingness to provide on-site support and occasional

Our vision is to transform how the world uses information to enrich life for all . Micron Technology is a world leader in innovating memory and storage solutions that accelerate the transformation of information into intelligence, inspiring the world to learn, communicate and advance faster than ever. As the Regional Portfolio Manager at Micron, you will be responsible for supervising projects, operations, and maintenance that provide support and resources for your sites. In this position, you will lead all aspects of cost estimates and maintain multiple Site Facilities budgets. You will work with vendors to ensure processes are followed, provide clear direction for delivery, and review metrics and ongoing benchmarking for quality completion. You will apply available resources to meet company and departmental goals as well as vendor-provided metrics. You will also work with a team fluent in Artificial Intelligence and enhancing AI Agents and workflows for day-to-day efficiencies. Responsibilities: Be the face of the NMS Global Workplace (GW) team in Boise Responsible for Business Unit alignment on growth and space needs Actively handle Executive Assistants expectations and support services Own and handle financial projects and variance reporting for the Boise NMS site functions Partner with essential team members, i.e., IT, Audio Video, Security, Environmental Health and Safety, Boise Operations, Boise Projects, ID1 Construction on coordination and site strategy Single Point Of Contact (SPOC) for Boise Cushman & Wakefield (CW) supplier team local engagement Leverage AI to make your work more efficient Responsible for successful Boise NMS soft and hard services delivery, which includes leading

ROLE SUMMARY The Asset Lifecycle Management (ALM) Lead is responsible for the systematic tracking, installation, and removal of laboratory equipment throughout the entire lifecycle, from acquisition through deployment, maintenance, and final disposal. Operating within an R&D environment, this role facilitates asset preplanning, site assessments, and ensures all asset-related activities are documented, tracked, and compliant with regulatory standards. By optimizing equipment usage, managing inventory, coordinating maintenance, and driving process improvements, the ALM supports efficient and safe laboratory operations while controlling costs and enabling the lab for evolving technological requirements. This is to include but not be limited to supporting the regular updates and reconciliation of the Fixed Asset Registry (FAR) and physical inventory field activities. With input from both the customer equipment owner and the original equipment manufacturer (OEM), this role will develop the correct service program for assets within EAMS (Enterprise Asset Management System) or Pfizer’s Computerized Maintenance Management System (CMMS). Additionally, this position will be responsible for the documentation of asset maintenance activities within EAMS and support site EAMS administration requiring the review of training requirements and On the Job Training (OJT) for new resources requiring system access. The Asset Lifecycle Manager will also represent the site on various Global Workplace Experience (GWE) Communities of Practice or multi-site or global teams ensuring best practices and standards are being leveraged across the broader R&D portfolio. This position will foster and maintain working relationships with GWE, Preclinical & Translational Sciences (P&TS) Research and business operations team colleague and contractors to analyze needs, provide recommendations, and execute plans and options that ali

What if the work you did every day could impact the lives of people you know? Or all of humanity? At Illumina, we are expanding access to genomic technology to realize health equity for billions of people around the world. Our efforts enable life-changing discoveries that are transforming human health through the early detection and diagnosis of diseases and new treatment options for patients. Working at Illumina means being part of something bigger than yourself. Every person, in every role, has the opportunity to make a difference. Surrounded by extraordinary people, inspiring leaders, and world changing projects, you will do more and become more than you ever thought possible. Position Summary The Facilities Manager is responsible for the strategic leadership, operational management, and engineering oversight of all facility-related functions to ensure safe, reliable, compliant, and cost-effective operations. This role leads facility operations, infrastructure maintenance, engineering systems, security, energy management, capital projects, and workplace services while supporting business continuity and operational excellence initiatives. The Facilities Manager serves as a key partner to site leadership, Global Facilities, EHS, Quality, and external service providers to maintain a world-class work environment that supports business objectives. Key Responsibilities Facilities Operations & Engineering Provide leadership, direction, and oversight for all Facilities, Engineering, Security, Maintenance, and Site Services activities. Manage the day-to-day operation, maintenance, and reliability of building infrastructure and critical utility systems. Oversee engineering and facilities programs, including HVAC, electrical distribution, chilled water, compressed air, process g

We anticipate the application window for this opening will close on - 3 Oct 2026 Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact. A Day in the Life The Facilities function is responsible for maintaining and optimizing building infrastructure, equipment, utilities, and support services to ensure safe, reliable, and efficient operations. This team oversees facility maintenance programs, capital improvement projects, contractor management, space planning, building systems, and workplace services that support day-to-day business operations. This onsite position is based at the distribution center in Swedesboro, New Jersey. The Senior Facilities Supervisor provides leadership for facility operations, maintenance activities, vendor services, and continuous improvement initiatives across the site. No travel is required for this position. The Senior Facilities Supervisor leads facility operations and maintenance activities to support a safe, compliant, and efficient workplace. This role oversees team performance, facility systems, contractor activities, maintenance planning, and site improvement projects while ensuring reliable building operations and service delivery. Primary Responsibilities Lead daily facilities operations and maintenance activities across building systems, equipment, and site services Supervise, coach, and develop facilities p

Job Overview The Head of Workplace and Employee Experience is responsible for creating an engaging, effective and inspiring workplace experience for our employees in Vilnius. The role combines workplace strategy, employee experience, culture and cross-functional leadership, partnering closely with senior leaders and key corporate functions to ensure our people and workplace environment support the company's goals. Reports to General Manager, Wargaming Vilnius What will you do? Lead and drive workplace and employee experience initiatives across our locations, from concept to execution. Ensure smooth, efficient, and high-quality day-to-day workplace operations. Create an engaging, welcoming, and productive workplace environment that reflects our culture and supports our people. Own and manage the workplace budget, ensuring effective allocation of resources and cost efficiency. Lead complex workplace projects, managing multiple stakeholders, priorities, timelines, and challenges. Oversee relationships with landlords, suppliers, service providers, and other external partners. Ensure workplace operations comply with relevant health & safety, building, waste management, and other regulatory requirements. Identify opportunities to improve workplace services, processes, and employee experience, taking a proactive and forward-looking approach. Partner closely with People, Finance, IT, Legal, and other teams to deliver effective workplace solutions. What are we looking for? Proven experience leading workplace, facilities, office operations, employee experience, or a similar function in an international environment. Strong project and operational management skills, with the ability to get things done and navigate complex challenges. Excellent communication and stakeholder management skills, with the ability to build strong relationships across different teams and levels. Hands-on, proactive approach - you are comfortable getting into the details when needed while keeping t

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Summary: Workplace Experience Manager/ Lead duties and responsibilities include working closely with the hard services engineering manager. Leading a team of Workplace Ambassador, Event Ambassador, Helpdesk/Security Admin and soft services vendors to manage the workplace day-to-day operations, functional services of the facilities and ensure that all workplace experience functions and soft services are covered. You will strive for continuous improvement in the process. In addition, you will help mitigate risks by taking part in emergency evacuation procedures, and handling crisis management and business continuity plans. You will also be on top of health and safety issues that may arise, and actively participate in reviewing them. The responsibilities will include site budgets, accounting and finance, maintenance and operations, contract services, purchasing of material, equipment & supplies, occupancy services and helpdesk. Also, part of your mandate is to monitor the facilities infrastructure, vendor’s performance and processes comply with standards. Direct report to the Senior Facilities Manager. As an expert in the field, you must be flexible in taking other responsibilities aside from y

Strength in Trust OneTrust’s mission is to enable innovation through the responsible use of data and AI. We believe that ensuring data is trusted shouldn’t slow teams down—it should accelerate what’s possible. This led us to develop the first technology platform for responsible data use in 2016. Today, with AI representing the latest and most impactful expansion of data yet, OneTrust is once again redefining what responsible innovation looks like. OneTrust, the AI‑Ready Governance Platform™, unifies regulatory intelligence, automation, and connected governance workflows so businesses can continue to move at the speed of AI while ensuring good governance to prevent data misuse at scale. Trusted by thousands of organizations worldwide, OneTrust is shaping the future where trusted data becomes a transformative force for business and society. The Challenge The Global Real Estate and Workplace organization is dedicated to setting, implementing, and optimizing an integrated, inclusive, sustainable, safe, and secure physical and digital workplace experience for OneTrust’s distributed workforce. The Global Real Estate and Workplace team is comprised of Workplace, Operations, Corporate Technology, and Physical Security. As the Workplace Associate, you will be responsible for being the primary point of contact for employees and leadership. This includes creating a welcoming and warm community environment, supporting events, and running the day-to-day hospitality for OneTrust. This position reports to the Global Head of Real Estate in Atlanta but will take day-to-day direction from the Workplace Manager in Madrid. Madrid is our European hub, and the team is made up of people from all over the world. This role is a fixed-term contract covering parental leave. Your Mission • Front Desk/Ambassador: Staff the front desk during high-traffic times, greet employees, leaders, guests, and vendors, and create a welcoming experience as people enter and move through the offic

Who we are About Stripe Stripe is a financial infrastructure platform for businesses. Millions of companies—from the world’s largest enterprises to the most ambitious startups—use Stripe to accept payments, grow their revenue, and accelerate new business opportunities. Our mission is to increase the GDP of the internet, and we have a staggering amount of work ahead. That means you have an unprecedented opportunity to put the global economy within everyone’s reach while doing the most important work of your career. About the team The Workplace team’s mission is to create and support work environments that are welcoming, comfortable, and intuitive. These spaces are designed to promote collaboration, well-being, and productivity while adhering to the rigorous safety, security, and confidentiality standards required of a financial services company. The Workplace Experience team comprises operations, hospitality-focused and financially responsible professionals who directly shape the daily experiences of Stripes, visitors, and candidates across 20+ global office locations. This geographically dispersed team oversees facilities management, daily operations, and programs, including a culinary team dedicated to preparing nutritious meals. What you’ll do We're looking for a strategic leader and experienced workplace manager with a high EQ who's enthusiastic about, and has a driving need to deliver, the best possible workplace experience for Stripes. You will be a key member of our Experience team and responsible for ensuring that workplace operations, experiences, facilities, and programs run smoothly at our Dublin office. As a business partner, you have a deep understanding of the needs, experiences, and day-to-day realities of Stripes at your location and build strong relationships not only with site leads but also with cross-functional partners across the organization. This role requires a high level of expertise and operational oversight—from understanding how the buildi