Workplace Experience Coordinator Jobs

We're hiring for a Recruiting Coordinator to help us keep hiring at Coder organized and welcoming. You'll keep scheduling running smoothly, generally support our Recruiting Team, and make sure candidates have a great experience throughout the interview process. You'll also help identify improvements that make hiring a better experience for everyone. This position is slated as contract-to-hire, and we’re looking for someone who is able to join us in our Austin office occasionally. What you’ll do here Coordinate virtual and in-person interviews across teams and time zones, ensuring a smooth experience for everyone involved Thoroughly document interview processes, interviewer roles, and other relevant details to help better prepare candidates and interviewers Proactively identify opportunities to streamline coordination and improve the candidate and hiring team experience Generally support day-to-day recruiting operations What we’re looking for 1+ year(s) of experience in recruiting coordination, talent acquisition, HR, administrative support, or another similar role Strong organization and attention to detail, with the ability to juggle competing priorities Clear and friendly communication, both written and verbal A candidate-first mindset and genuine interest in creating a positive experience for everyone involved in hiring Experience using AI, an Applicant Tracking System (Ashby, Greenhouse, etc.), and standard web-based tools (Google Workspace or similar) Bonus tacos if you have (Tacos? If you need an ice-breaker, ask how we say thanks by giving tacos!) Experience using Ashby ATS Prior experience at a quickly scaling technical startup Interest in growing professionally into a full-cycle Recruiter About Coder Coder is the leading platform for AI development Infrastructure, enabling enterprises to securely run human and AI-driven development workflows in consistent, governed environments. Coder provides self-hosted, agent-ready workspaces that unify developer product

Operations Coordinator III itD is seeking an Operations Coordinator III to own day-to-day operational execution for a collaborative audio research team supporting Reality Labs’ virtual and augmented reality technologies. The ideal candidate will bring 5+ years of hands-on operations experience , strong written and interpersonal communication skills, and a track record of improving processes, coordinating logistics, and supporting cross-functional teams in fast-paced environments. Location: Fully onsite in Redmond, WA, 5 days/week , with morning availability required. This is an individual contributor role with hands-on operational and logistical responsibilities. Contract Duration: Approximately 6 months, with potential for extension Pay Rate: Up to $28.08 per hour , depending on experience. We provide comprehensive medical benefits, a 401k plan, paid holidays, and more. Please note that we are only considering direct W2 candidates at this time, as we are unable to offer sponsorship. Responsibilities Own onboarding and offboarding activities, including building access, team orientation, walkthroughs, equipment coordination, and short-notice departures. Execute and streamline day-to-day operational processes, balancing recurring responsibilities with unpredictable and time-sensitive requests. Coordinate lab, equipment, and facility logistics, including gear distribution, workspace allocation, physical setup, and related support. Maintain information-sharing platforms, documentation, trackers, and repositories to ensure resources remain current, organized, and accessible. Monitor operational activities, identify issues early, resolve problems when possible, and escalate appropriately when additional support is required. Coordinate team events and activities, including logistics, scheduling, communications, and hands-on physical setup. Develop lightweight tools, processes, and documentation to address organizational needs and provide basic technical and operational sup

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Workplace Technical Assistant Manager - Job Description Position Overview The Technical Facility Assistant Manager supports the day-to-day operations and maintenance of commercial real estate facilities, ensuring optimal building performance, tenant satisfaction, and asset value preservation. Key Responsibilities Operations Management - Assist in overseeing daily facility operations including HVAC, electrical, plumbing, and life safety systems - Support preventive maintenance programs and vendor management - Coordinate with building engineers and maintenance staff - Monitor building automation systems (BAS) and energy management systems Technical Support - Conduct regular building inspections and equipment assessments - Troubleshoot mechanical, electrical, and plumbing issues - Review and approve work orders and maintenance requests - Ensure compliance with building codes, safety regulations, and environmental standards Tenant Relations - Respond to tenant service requests and concerns - Coordinate tenant improvements and move-in/move-out activities - Maintain positive tenant relationships through proactive commun

ABOUT BASETEN Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma, and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $1.5B Series F , led by Altimeter Capital, Conviction Partners, and Spark Capital. Join us and help build the platform engineers turn to ship AI products. THE ROLE We’re looking for a Recruiting Coordinator to help create a seamless, welcoming, and well-organized interview experience for every candidate who engages with our team. You’ll work closely with our recruiters to coordinate both virtual and in-person interviews, support executive involvement when needed, and ensure candidates have everything they need during throughout their interview process. This role is ideal for someone who thrives on operational excellence, loves solving logistics problems on the fly, and brings both warmth and precision to every interaction. RESPONSIBILITIES Work closely with recruiters and hiring managers to coordinate interview loops and debriefs for candidates and the internal team members conducting interviews Ensure every candidate has a smooth, well-communicated, and positive experience Manage logistics for onsite interviews, including candidate arrival and workspace setup Proactively identify and solve day-of issues, including last-minute changes or scheduling conflicts Communicate clearly and promptly with candidates and internal teams about interview logistics and updates REQUIREMENTS 1+ year of recruiting or HR experience Detail-oriented and operationally strong—you know how to keep things moving Clear and professional written and verbal communication skills Personable and warm—you're great at making candidates feel welcome and supported Ability to think on your feet and respond to

Position Overview At PNC, our people are our greatest differentiator and competitive advantage in the markets we serve. We are all united in delivering the best experience for our customers. We work together each day to foster an inclusive workplace culture where all of our employees feel respected, valued and have an opportunity to contribute to the company’s success. As a Design Associate - Corporate Workplace within PNC's Realty Services organization, you will be based in Pittsburgh, PA; Chicago, IL; Downers Grove, IL; Dallas, TX; Minneapolis, MN; or Washington DC. The Design Associate - Corporate Workplace supports the planning, design, and delivery of workplace environments that are functional, brand-aligned, and experience-driven. This role partners with internal stakeholders and external design consultants to translate business needs into clear concepts, test fits, and design documentation—while balancing scope, schedule, and budget. Job responsibilities may include but are not limited to: - Develop workplace planning and interior design solutions that advance project objectives (user experience, functionality, sustainability, and brand), while meeting budget and schedule requirements. - Lead and coordinate pre-design and design activities with external architects/designers, vendors, and internal project team

About us Sierra is the leading platform for customer-facing AI agents, working with many of the world's biggest brands — including The GAP, Rocket Mortgage, SoFi, Sutter Health, and SoftBank — to transform how they serve customers and grow their businesses. We are primarily an in-person company based in San Francisco, with growing offices across North America, Europe, and Asia. We are guided by a set of values that are at the core of our actions and define our culture: Trust, Customer Obsession, Craftsmanship, Intensity, and a commitment to balancing Family along the way. These values are the foundation of our work, and we are committed to upholding them in everything we do. Our co-founders are Bret Taylor and Clay Bavor . Bret currently serves as Board Chair of OpenAI. Previously, he was co-CEO of Salesforce (which had acquired the company he founded, Quip) and CTO of Facebook. Bret was also one of Google's earliest product managers and co-creator of Google Maps. Before founding Sierra, Clay spent 18 years at Google, where he most recently led Google Labs. Earlier, he started and led Google’s AR/VR effort, Project Starline, and Google Lens. Before that, Clay led the product and design teams for Google Workspace. What you'll do Coordinate a high volume of phone, onsite, and video conference interviews with speed and efficiency Leverage applicant tracking system (Ashby) to automate tasks and focus on candidate experience Improve efficiency by maintaining data accuracy and gathering metrics to help prepare reports to keep recruiters and hiring managers on target Demonstrate ability to work effectively under pressure and manage multiple tasks simultaneously Manage candidate travel arrangements and process expense claims Meet and greet candidates while they are onsite for interviews Deliver a best-in-class recruiting experience for all candidates Take on projects to impact our workflow and office experiences What you'll bring 2+ years of experience as a Recruiting Coord

Instawork is on a mission to create meaningful economic opportunities for skilled hourly professionals in communities around the globe. Our AI-powered labor marketplace helps local businesses scale, and enables global technology companies to push the frontiers of robotics and AI. Backed by world-class investors like Benchmark, Spark Capital, Craft Ventures, Greylock, Y Combinator, and others, we’re looking for exceptional talent to reimagine the way the world works. Instawork is the #1 marketplace connecting businesses with skilled hourly workers, with 10M+ workers across 40+ markets in North America. Our downtown Chicago office is looking for a reliable and organized part-time Office Coordinator to help keep our downtown Chicago office running smoothly. This is a hands-on, part-time position focused on office organization, coordination, and general administrative support. We're looking for someone available to work 10–20 hours per week , with some flexibility around academic commitments. What You’ll Do Keep office supplies, shared spaces, and conference rooms organized. Order supplies and coordinate with vendors and building management. Receive mail, packages, deliveries, and occasional visitors. Prepare the office for meetings, team lunches, and small events. Organize documents, receipts, and office records. Assist with scheduling and other basic administrative tasks. Help identify and resolve routine office needs. Support occasional errands and special projects. Who You Are Organized, dependable, and attentive to detail. Comfortable taking initiative and working independently. Friendly and professional when communicating with others. Able to manage multiple small tasks and follow through. Familiar with Google Workspace. Able to work approximately 10 - 20 hours per week at our office in the Loop. Previous office or administrative experience is helpful but not required. For IL-based applicants The hourly compensation for this position is $25/hour #LI-Onsite O

About the Team The Transportation team, part of OpenAI's Real Estate & Workplace (REW) organization, supports programs that help employees move efficiently, safely, and reliably across offices and regions. The team partners closely with internal stakeholders to improve the employee transportation experience and ensure transportation considerations are incorporated into broader workplace planning. About the Role As a Business Operations Partner, Transportation Program, you will help strengthen how the Transportation team works across the company. You will focus on cross-functional coordination, stakeholder support, communication, and operational follow-through. We're looking for people who enjoy solving problems, building relationships, bringing order to ambiguity, and helping teams operate effectively. You will serve as a trusted partner to internal teams, help surface and organize feedback, connect stakeholders to the right resources, and improve visibility across transportation priorities. This role is based in San Francisco, CA. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees. In this role, you will: Build strong working relationships across REW, including Events, Design & Construction, Food, Security, Facilities, and Workplace Operations. Partner with teams across the company to understand transportation-related needs, coordinate next steps, and ensure transportation considerations are reflected in broader workplace planning. Represent the Transportation team in meetings, planning discussions, and cross-functional initiatives as needed. Gather input, questions, and feedback from employees and internal partners, summarize nuanced issues clearly, and route requests to the appropriate owner, resource, or process. Track open items and help ensure timely follow-up across stakeholders and team priorities. Support internal team planning through trackers, documentation, notes, timelines, and action ite

Opportunity Overview: We’re looking for an Associate Facility Administrator who will play a key role in keeping our day-to-day operations running smoothly and efficiently in the night shift. This person will serve as a central point of coordination across teams, supporting office operations, managing logistics, and ensuring a seamless experience for employees and visitors alike. It’s a great opportunity for someone who is highly organized, detail-oriented, and enjoys being a reliable go-to for getting things done. What you’ll do: Serve as a central point of coordination for office operations, partnering with building management and external vendors to support smooth day-to-day functionality Manage office supplies and inventory, ensuring the workplace is well-stocked, organized, and ready for team needs and any onsite visits Coordinate meetings, appointments, and basic logistics across teams, supporting a well-run and efficient office environment Maintain accurate records, files, and documentation to support operational consistency Welcome and assist visitors, manage check-in processes, and ensure a professional and positive experience Prepare basic reports, documents, and administrative materials to support team activities Handle incoming calls and general inquiries, directing them to the appropriate teams Manage incoming and outgoing mail and courier services Support general administrative and operational tasks as needed, with a willingness to learn and take on new responsibilities ISMS roles and responsibilities: Fair understanding of Information Security practices. Align to the organization policies and procedures. Ensure to get updated with ISMS roles as assigned by the department/process heads. Required Qualifications: Must-haves Minimum 3 years experience in BPO Process, HVAC, UPS Backups, Facility Operations, Logistic, Transport Coordination. Good communication skills Strong willingness and well adjusted to do night shifts Customer Service mindset and willing

About OfficeSpace: OfficeSpace Software provides the leading AI operating system for the built world, that helps teams plan, connect, and perform in the workplace. As a performance-based, PE-backed company, we hire based on merit and a willingness to do what it takes to succeed long-term. You’re a great fit for the role if you’re entrepreneurial, passionate, motivated by building at light speed, and an Agentic AI early adopter. Our world-class teams operate in the US, Canada, and Costa Rica in a culture of trust, respect, growth, and impact. We're looking for an Engineering Manager to lead four distinct but connected areas: our intern program, intern-staffed maintenance team, Quality Engineering, and Solutions Engineering. You'll lead people at different stages of their careers, from university interns building production experience to senior technical ICs solving complex quality, performance, and customer challenges. Team leads will continue to own day-to-day technical direction. You'll own people leadership, talent development, operating health, and coordination across the portfolio. This is a broad leadership role for someone who can build strong teams, use data to drive decisions, and make AI part of how work gets done. We move fast. You'll help these teams move with more clarity, quality, and leverage. What you'll do Lead, coach, and develop people across the intern program, maintenance, Quality Engineering (QE), and Solutions Engineering (SE), while partnering closely with team leads on technical direction. Build clear goals and development plans for direct reports. Run effective 1:1s, deliver actionable feedback, and create meaningful opportunities for career growth. Own the intern program from recruiting through conversion, including university partnerships, candidate selection, onboarding, mentorship, cohort programming, performance feedback, and offboarding. Build a repeatable intern experience that connects academic learning with meaningful p

About the Team Corporate Security helps protect OpenAI's people, offices, events, and operations through practical and risk-informed security programs. The team partners closely with Workplace, Legal, People/HR, Resilience & Safety, Executive Operations, GSOC, regional leaders, vendors, and building management. About the Role OpenAI is seeking a Paris-based Security Operations Manager to lead corporate and physical security operations for Paris, provide primary support for Brussels, and coordinate regional support for Munich, Zurich, and other European cities as needed. This person will be a trusted security partner for local teams, regional stakeholders, vendors, building management, and global Corporate Security peers. In this role, you will: Lead day-to-day physical security operations for the Paris office and supporting Brussels operations. Coordinate regional security support for Munich, Zurich, and other European cities where business activity, events, travel, or executive visits require coverage. Manage practical security controls, including access management, visitor workflows, vendor coordination, incident response, emergency readiness, and site security documentation. Partner with Workplace, building management, Legal, People/HR, EHS/Resilience, GSOC, Executive Operations, and local leadership to keep security effective, locally appropriate, and employee-friendly. Support event and executive visit planning with clear escalation paths, stakeholder alignment, and proportionate risk mitigation. Improve vendor performance, operational standards, reporting, and remediation tracking. You might thrive in this role if you have: 8+ years of experience in corporate security, physical security operations, protective services, emergency management, public service, military, law enforcement, or a closely related operational field. Experience leading physical security operations in a modern office environment, ideally in technology, professional services, financial

Assistant Facility Manager - Soft Services is responsible for overseeing and managing workplace support services to ensure a clean safe and comfortable environment. Key responsibilities include managing housekeeping pest control landscaping pantry services waste management vendor coordination service quality monitoring complaint resolution and compliance with health and safety standards. The role also involves conducting inspections maintaining service levels and supporting overall facility operations to enhance employee and visitor experience. Address: Tata Teleservices Limited Plot no 1 to 5 Sy No 1/1 Raviryala Village Maheswaram Mandalam Ranga reddy Dist. Telangana Pincode -500005 Facility: TATA TELE - GYAN PEETH HYD Qualification: Graduate Experience: 3 - 4 years Source: Sodexo India | Job Code: IJP564976

The mission of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It’s why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It’s why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it’s why our business strategy centers on making journalism so good that it’s worth paying for. About the Role, Mission or Department Overview We are looking for a dynamic and hands-on HR Generalist to partner directly with our Advertising, Marketing, Communications, Licensing, Partnerships, Wirecutter, and Events departments and HRBP team. Reporting to the Senior Manager, HR Business Partner you will be a primary contact for daily operational HR issues, processes, and coordinating projects for our client groups. You will balance business-aligned strategic support with rigorous operational execution. You will manage critical operational transactions—including Workday data integrity, position management, auditing, and reporting—to ensure seamless HR operations across all assigned departments. Additionally, you will partner with leadership and HR Centers of Excellence (COEs) on core talent programs. You will operate on a hybrid model requiring 3 days per week in our New York City office. Responsibilities: Partner with HRBPs, business leadership, cross-functional partners, and COEs (Total Rewards, Talent Acquisition, Talent Management, ER, Legal, and Labor) to support various people initiatives, e.g. end-to-end performance management, goal setting, and annual compensation cycles. Provide direct guidance to employees and line managers on HR policy interpretation, performance and employee relations inquiries, and everyday workplace solutions. Manage position opening and reconciliation against department hiring forecasts in collaboration wit

About Appier Appier (TSE: 4180) is an AI-native Agentic AI as a Service (AaaS) company that empowers businesses to create value through cutting-edge AdTech and MarTech solutions. Founded in 2012 with the vision of "Making AI Easy by Making Software Intelligent," Appier helps businesses turn AI into ROI through its Ad Cloud, Personalization Cloud, and Data Cloud—each powered by Agentic AI that enables autonomous, adaptive, and real-time decision-making. Today, Appier operates 17 offices across APAC, the US, and EMEA, and is listed on the Tokyo Stock Exchange. Learn more at www.appier.com . Key Responsibilities User Support & Troubleshooting: Provide high-quality, face-to-face and remote technical support for hardware, software, operating systems (Windows & macOS), and mobile devices. Onboarding & Offboarding: Set up, image, and deploy workstations for new hires. Securely reclaim and wipe assets from departing employees. Infrastructure & "Smart Hands" Support: Maintain local server rooms and network closets. Act as the local eyes and hands for remote Network and Systems administration teams to troubleshoot switches, routers, firewalls, and patch panels. Conference Room & AV Management: Maintain and troubleshoot workplace collaboration technology, including Zoom Rooms, projectors, and audio equipment. Inventory & Asset Management: Maintain an accurate, up-to-date inventory of all local IT assets (laptops, monitors, peripherals, and licenses) and manage the local e-waste disposal process. Ticket Management: Document, track, and resolve incoming requests within our IT Service Management (ITSM) tool ([e.g., Jira / ServiceNow]) ensuring adherence to established SLAs. Vendor Coordination: Coordinate with local ISPs, hardware vendors, and building management for internet outages, warranty repairs, or facility-related IT needs. About you Minimum qualifications Experience: 3+ years of experience in a desktop support, helpdesk, or technical f

The Technical Solutions (TS) Enablement team empowers Datadog’s global post-sales organization—including Support, Customer Success, and Sales Engineering—with the skills, tools, and resources they need to deliver world-class customer outcomes. As a Senior TS Enablement Program Associate, you'll get hands-on with real, high-visibility enablement programs from day one—taking ownership of how we track engagement, measure adoption, and communicate change across our global TS organization. You'll work side-by-side with Program Managers on live initiatives, building the skills and judgment that set you up to own full programs of your own. At Datadog, we place value in our office culture - the relationships and collaboration it builds and the creativity it brings to the table. We operate as a hybrid workplace to ensure our Datadogs can create a work-life harmony that best fits them. What You’ll Do: Take ownership of key workstreams inside global enablement programs—audience engagement tracking, adoption measurement, stakeholder communications—with mentorship from a Program Manager. Build relationships with stakeholders across StratOps, Product, and TS teams to understand their needs and help coordinate deliverables and scope. Use program and performance data to spot trends, flag gaps, and help make the case for what's working and what isn't. Help build and deliver updates and presentations that translate program data into a clear, compelling story for stakeholders. Build and maintain program plans and timelines, keeping priorities and trade-offs visible to your team and cross-functional partners. Take part in interviews, pulse checks, and needs assessments with TS teams to build a grounded understanding of regional and functional needs. Who You Are: Bachelor’s degree and 2+ years of experience in project or program management, enablement operations, or a related field. Highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced env