Conference Organiser Jobs

Who We Are Verkada is transforming how organizations protect their people and places with an integrated, privacy-sensitive AI-powered platform that includes solutions for video security, access control, air quality sensors, alarms, intercoms, and visitor management. We’ve got serious momentum in the market: more than 30,000 customers (including 100+ of the Fortune 500), a $5.8B valuation , more than $1 billion in annualized bookings, and backing from CapitalG, Sequoia Capital, General Catalyst, Felicis Ventures, Next47 and more. Physical AI is one of the most consequential technology shifts of our time, and Verkada is at the center of it. You can look at all kinds of communities to see our platform’s impact in the world. It's the retailer that uses our agentic AI to deter theft before it happens. The warehouse that uses AI-powered alerts to make sure its team is protected on the floor with proper PPE. The school that’s alerted to a threat in real-time and triggers a lockdown in seconds, not minutes. We’re rapidly scaling this impact: today, more than 2 million Verkada devices are deployed across 170+ countries. About This Role The AV Engineer - London & United States East Coast is responsible for delivering an exceptional AV experience as our primary AV presence for Europe & the United States East Coast. You will operate with a high degree of independence, owning the health of the office's conference rooms and executive spaces day to day while deploying as a core member of the install team on major office buildouts across the United States and Europe. You possess a strong ability to prioritize and organize tasks while working in collaboration with the AV Engineering team and the Workplace Team, and you're comfortable being the only AV resource in the room: making sound decisions in a fast-paced environment, communicating clearly with executives and stakeholders, and staying self-motivated with a positive attitude. What You'll Do Serve as the prim

Do you thrive in a fast-paced environment where you take on real responsibility from day one? Are you organised, detail-obsessed, and energised by making complex events run flawlessly? If you already know the events world — and love keeping clients, vendors, and deadlines on track — you might be our next Global Event Operations Manager. About us Insurtech Insights is a global insurance media company that connects 15,000 executives, entrepreneurs, and investors building the future of insurance through three large-scale conferences in London, New York and Hong Kong. Insurtech Insights is part of Emerald. Throughout the year, Emerald delivers meaningful connections through 142 live events and 16 media properties, built on deep market knowledge, industry experience, and data-driven insights. What we offer you As our Global Event Operations Manager, you'll be a key player in delivering some of the most ambitious conferences in our portfolio. You'll own real workstreams, work closely with sponsors and partners, and see the tangible results of your work at every live event. We provide: Hands-on operational experience where your work directly shapes the success of our events Close collaboration with our CEO and leadership team on how our conferences come to life Genuine growth potential across Emerald — we believe in promoting internally and have the track record to prove it Your responsibilities You'll be at the heart of how our conferences get delivered, working across multiple events at once. You will: Act as the day-to-day point of contact for sponsors and exhibitors, managing their deliverables, deadlines, and queries end-to-end Coordinate branding and print production, booth and lounge specs, and creative assets with our design team Manage venue logistics — floor plans, catering, AV, and on-site coordination — to keep everything running smoothly Build and manage vendor relationships, negotiating costs and keeping delivery on track and on budget Track deliverable

Summary We are looking for a detail-oriented and dedicated Administrative Assistant to provide support to our Portfolio Managers and Analysts within our Point72 office in New York, NY. What you’ll do The Administrative Assistant will provide administrative support to one or several investment teams including Portfolio Managers and Research Analysts. Specifically, you will: Strategically partner with investment team(s) to help alleviate workload and create efficiencies Manage calendars and conference calls, make appointments, book conference rooms, organize meetings Coordinate domestic and international travel arrangements Create and process expense reports Manage phone coverage for team and set up conference calls as needed Develop and maintain strong working relationships with internal and external partners Work on special projects as needed What’s required 2+ years of relevant work experience Bachelor’s degree from an accredited university Capacity to multitask, effectively prioritize and adapt to an ever-changing work environment Bring a “roll up your sleeves and get the work done” mentality and a sense of urgency and attention to detail to requests and projects Excellent communication and ability to interact with people of all levels in a confident and professional manner Strong attention to detail; can keep track of multiple projects and work through abstract issues in an organized and efficient manner Proficient knowledge of Microsoft Outlook, Excel, and Word Strong industry knowledge preferred Commitment to the highest ethical standards We take care of our people We invest in our people, their careers, their health, and their well-being. When you work here, we provide: Fully-paid health care benefits Generous parental and family leave policies Volunteer Opportunities Support for employee-led affinity groups representing women, people of color and the LGBTQ+ community Mental and physical wellness programs Tuition assistance A 401(k) savings program with an emp

Who We Are Verkada is transforming how organizations protect their people and places with an integrated, privacy-sensitive AI-powered platform that includes solutions for video security, access control, air quality sensors, alarms, intercoms, and visitor management. We’ve got serious momentum in the market: more than 30,000 customers (including 100+ of the Fortune 500), a $5.8B valuation , more than $1 billion in annualized bookings, and backing from CapitalG, Sequoia Capital, General Catalyst, Felicis Ventures, Next47 and more. Physical AI is one of the most consequential technology shifts of our time, and Verkada is at the center of it. You can look at all kinds of communities to see our platform’s impact in the world. It's the retailer that uses our agentic AI to deter theft before it happens. The warehouse that uses AI-powered alerts to make sure its team is protected on the floor with proper PPE. The school that’s alerted to a threat in real-time and triggers a lockdown in seconds, not minutes. We’re rapidly scaling this impact: today, more than 2 million Verkada devices are deployed across 170+ countries. About This Role The AV Engineer - East Coast is responsible for delivering an exceptional AV experience as our primary AV presence on the East Coast. You will operate with a high degree of independence, owning the health of the NYC office's conference rooms and executive spaces day to day while deploying as a core member of the install team on major office buildouts across the country. You possess a strong ability to prioritize and organize tasks while working in collaboration with the AV Engineering team and the Workplace Team, and you're comfortable being the only AV resource in the room: making sound decisions in a fast-paced environment, communicating clearly with executives and stakeholders, and staying self-motivated with a positive attitude. What You'll Do Serve as the primary AV support resource for our East Coast and Central offices, cove

PM Admin Assistant Summary We are looking for an experienced administrative assistant to provide support to our portfolio managers and their team of research analysts. What you’ll do As an Administrative Assistant, you will provide administrative support to one or several investment teams including portfolio managers and research analysts. Specifically, you will: Strategically partner with investment team(s) to help alleviate workload and create efficiencies Manage calendars and conference calls, make appointments, book conference rooms, organize meetings Coordinate domestic and international travel arrangements Create and process expense reports Manage phone coverage for team and set up conference calls as needed Participate in elements of the research process Perform personal assistant functions (scheduling, reservations etc.) if required Identify areas of improvement and develop solutions to help optimize team workflow Develop and maintain strong working relationships with Brokers to manage corporate access for PM(s) and team in partnership with Compliance Conduct research and aggregate data Follow internal policies and due processes such as compliance approvals Work on special projects as needed What’s required Strong industry knowledge Ability to multitask and anticipate assignments while maintaining meticulous attention to detail Research and organize earnings calls and conference dates Proactive workflow management and strong communication skills Desire to take on more responsibility and become an important member of team investment process Demonstrated sustained top performance as a PM administrative assistant, exemplifying our Mission, Value and Standards Strong organizational, communication, and interpersonal skills Ability to work autonomously with very little direction Proficient level knowledge of Microsoft Outlook, Excel, and Word - Consistently lives Point72’s Mission and Values Commitment to the highest ethical standards W

Summary We are looking for a detail-oriented and dedicated Administrative Assistant to provide support to our Portfolio Managers and Analysts within our Point72 office in San Francisco, CA. What you’ll do The Administrative Assistant will provide administrative support to one or several investment teams including Portfolio Managers and Research Analysts. Specifically, you will: Strategically partner with investment team(s) to help alleviate workload and create efficiencies Manage calendars and conference calls, make appointments, book conference rooms, organize meetings Coordinate domestic and international travel arrangements Create and process expense reports Manage phone coverage for team and set up conference calls as needed Develop and maintain strong working relationships with internal and external partners Work on special projects as needed What’s required 2+ years of relevant work experience Bachelor’s degree from an accredited university Capacity to multitask, effectively prioritize and adapt to an ever-changing work environment Bring a “roll up your sleeves and get the work done” mentality and a sense of urgency and attention to detail to requests and projects Excellent communication and ability to interact with people of all levels in a confident and professional manner Strong attention to detail; can keep track of multiple projects and work through abstract issues in an organized and efficient manner Proficient knowledge of Microsoft Outlook, Excel, and Word Strong industry knowledge preferred Commitment to the highest ethical standards We take care of our people We invest in our people, their careers, their health, and their well-being. When you work here, we provide: Fully-paid health care benefits Generous parental and family leave policies Volunteer Opportunities Support for employee-led affinity groups representing women, people of color and the LGBTQ+ community Mental and physical wellness programs Tuition assistance A 401(k) savings program with a

Position Overview Diligent’s continued success and growth depends on not just setting a high bar of client satisfaction, but also of employee experience. We are seeking a proactive Office Manager to join our team in Guadalajara. The office manager works closely with the employees and the local leadership teams to ensure a smooth operation of day-to-day tasks, provide employee support, and manage administrative duties. This is the perfect opportunity for an individual who loves to roll their sleeves up and support various initiatives and projects, is meticulously organized, analytical, and is passionate about being part of the growth of our organization, with a focus on the office site. Key Responsibilities Manage the entire office space, including workspace allocation, working closely with recruitment and IT to align on new joiners. Support office engagement initiatives, working closely with the local culture club/Site Lead in building engagement programs. Act as the people manager for reception staff, providing day-to-day supervision, and performance support. Manage security and access control, reviewing daily reports, and assisting with special requests. General mail duties, collecting tax notices, incoming bills, memos, AP and AR communications, and distributing them appropriately. Order office supplies, snacks, and beverages on a weekly basis, keeping track of spending, and managing office expenses. Support the executive leadership, whether it be catering, diary management, travel or general office support. Coordinate catering for departmental lunches and non-executive meetings. Coordinate events and schedule conference rooms. Be the point of contact for all building and property management communications. Regularly review and update building emergency preparedness and evacuation procedures. Be the point of contact for all vendor engagement; managing cleaning services, furniture repairs, and other ad hoc services across a wide range of of

JOB DESCRIPTION: Administrative Assistant, Cubist Systematic Strategies (New York) About Cubist Cubist Systematic Strategies is one of the world’s premier investment firms. The firm deploys systematic, computer-driven trading strategies across multiple liquid asset classes, including equities, futures, and foreign exchange. The core of our effort is rigorous research into a wide range of market anomalies, fueled by our unparalleled access to a wide range of publicly available data sources. Role and Responsibilities Provide administrative support, including calendar management, meeting coordination, and conference room booking, to multiple teams. Strategically partner with teams to alleviate workload and create efficiencies. Create, process, and track expense reports. Organize domestic and international travel arrangements. Assist with campus recruiting coordination, including travel arrangements, catering, swag, and other logistics. Help plan both individual team and larger Cubist-wide events. Provide coverage for other administrative team members as needed. Desirable Candidates Bachelor’s degree required. Proficiency with Microsoft Outlook, Excel, and Word required. Strong communication skills and the ability to build relationships with internal stakeholders. Ability to anticipate problems and effectively follow up. Ability to multitask and prioritize assignments. Ability to exercise sound judgment in assessing and determining how to handle queries, calls and issues. A proactive, solutions-oriented mindset, with strong attention to detail and a focus on operational excellence Commitment to the highest ethical standards

We take play seriously. We’re looking for curious adventurers ready to find their party, fueled by imagination and drive to build what’s never been built before. At Hasbro and Wizards of the Coast, you’ll collaborate with passionate teams to reimagine our iconic brands and create experiences that spark joy, connection, and community through the magic of play. This is your chance to shape legendary play that lasts a lifetime. We’re seeking a highly organized and candidate-focused Recruiting Coordinator to support our Talent Acquisition team. You will help deliver a seamless hiring experience by coordinating interviews, onsite and travel logistics, maintaining accurate recruiting data, preparing reports, and keeping candidates and hiring teams informed throughout the process. The ideal candidate is proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced, global environment. This temporary assignment is expected to last approximately six months with the opportunity to extend up to one year. Location & Work Arrangement: This is a remote position open to candidates who reside and work in Washington State. What You'll Do Coordinate virtual and onsite interviews across multiple time zones, including calendars, meeting links, conference rooms, interview materials, and schedule changes. Serve as a welcoming and responsive point of contact for candidates, recruiters, hiring managers, and interviewers. Support onsite interview logistics, including candidate travel, itineraries, accommodations, and expense-reimbursement coordination. Maintain accurate candidate, interview, and job information in Greenhouse and ensure recruiting activities are documented consistently. Prepare and distribute the weekly interview-scheduling report, identify delays or scheduling risks, and follow up on outstanding actions. Manage the employee referral-bonus report and tracker, p

Position Overview Diligent’s continued success and growth depends on not just setting a high bar of client satisfaction, but also of employee experience. We are seeking a proactive Office Manager to join our team in Vancouver. The office manager works closely with the employees and the local leadership teams to ensure a smooth operation of day-to-day tasks, provide employee support, and manage administrative duties. This is the perfect opportunity for an individual who loves to roll their sleeves up and support various initiatives and projects, is meticulously organized, analytical, and is passionate about being part of the growth of our organization, with a focus on the office site. Key Responsibilities • Manage the entire office space, including workspace allocation, working closely with recruitment and IT to align on new joiners. • Support office engagement initiatives, working closely with the local culture club/Site Lead in building engagement programs. • Act as the people manager for reception staff, providing day-to-day supervision, and performance support. • Manage security and access control, reviewing daily reports, and assisting with special requests. • General mail duties, collecting tax notices, incoming bills, memos, AP and AR communications, and distributing them appropriately. • Order office supplies, snacks, and beverages on a weekly basis, keeping track of spending, and managing office expenses. • Support the executive leadership, whether it be catering, diary management, travel or general office support. • Coordinate catering for departmental lunches and non-executive meetings. • Coordinate events and schedule conference rooms. • Be the point of contact for all building and property management communications . • Regularly review and update building emergency preparedness and evacuation procedures . • Be the point of contact for all vendor engagement; managing cleaning services, furniture repairs, and other ad h

Who We Are HP IQ is HP’s new AI innovation lab. Combining startup agility with HP’s global scale, we’re building intelligent technologies that redefine how the world works, creates, and collaborates. We’re assembling a diverse, world-class team—engineers, designers, researchers, and product minds—focused on creating an intelligent ecosystem across HP’s portfolio. Together, we’re developing intuitive, adaptive solutions that spark creativity, boost productivity, and make collaboration seamless. We create breakthrough solutions that make complex tasks feel effortless, teamwork more natural, and ideas more impactful—always with a human-centric mindset. By embedding AI advancements into every HP product and service, we’re expanding what’s possible for individuals, organisations, and the future of work. Join us as we reinvent work, so people everywhere can do their best work. About The Role At HP IQ, our Cloud Services team builds the cloud foundation that supports and extends our innovative hardware products. We develop integrated cloud-based solutions that enhance functionality, improve performance, and deliver seamless user experiences across devices. By working closely with our engineering, machine learning, and infrastructure teams, we ensure every component operates together as a cohesive system. Through this collaboration, we power next-generation AI-driven devices—creating smarter, more connected, and highly reliable products for our users. What You Might Do Collaborate with cross-functional teams including hardware, AI, and platform engineering to develop, test, and operate integrated cloud services. Contribute to projects involving AI assistants, conference room devices, and more. Work independently and collaboratively to solve complex problems and deliver high-quality software. Communicate effectively across teams to ensure alignment and successful project delivery. Essential Qualifications: Currently pursuing a Master's or PhD degree in Computer Science or re

Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us! As an AV Production Specialist, you will be a critical part of supporting the technical aspects of Figma's internal events. As a member of the broader IT Team, the ideal candidate is an excellent communicator, customer service oriented, highly organized, and can adapt quickly when event schedules or technical needs change on short notice. This role will report directly to the AV Manager. This is a full time role based in our SF Hub. What you'll do at Figma: Coordinate and operate Figma's internal events, including setup, technical checks, and live event support Manage and operate PTZ cameras, microphones, and other AV equipment during live and hybrid events to ensure high production quality Provide real-time technical support to presenters, attendees, and stakeholders during events, with a focus on customer service and professionalism Coordinate with internal stakeholders and our SF Hub Workplace team on event needs during weekly meetings Maintain Event SLO's with AV Manager and collaborate on documentation Troubleshoot issues as they arise in our All Hands space and conference rooms Perform routine conference room sweeps to ensure readiness, cleanliness, and functionality of AV systems Assist in provisioning and configuring new hardware (cameras, microphones, conferencing devices) for office builds and upgrades Maintain an organized inventory of AV equipment and recommend improvements to workflows, documentation, and processes We'd love to hear from you if you have: 2+ years of experience in AV

For over 20 years, Smartsheet has empowered teams to manage work seamlessly and scale solutions smarter. Now, in our most ambitious chapter yet, we are uniting human teams with AI agents. By orchestrating the work agents do best, automating manual tasks and uncovering insights at scale, we create the space for people to focus on what truly matters: judgment, creativity, and big thinking. That is magic at work, and it’s what we show up for every day. successful candidate must be proactive, organized and flexible when faced with ambiguity. This position requires the ability to remain efficient while maintaining a high level of attention to detail. An independent and driven individual will thrive in this position. Smartsheet is a fast-growing, award-winning Collaborative Work Management SaaS company. This role reports to the Manager of Workplace Services and is based at Smartsheet headquarters in Bellevue, WA. You Will: Support meeting services, including catering order fulfillment, conference room scheduling, and meeting setups and breakdowns as required. Provide regular daily coverage for the Front Office during breaks, lunches and as otherwise needed. Maintain organization and cleanliness in shared spaces and storage areas. Manage supply inventories and place necessary orders. Assist in planning and supporting various office events. Coordinate facility repair, maintenance, and daily operations for assigned office space. Be a knowledgeable and helpful resource for our employee base and direct team, providing an outstanding employee experience in all interactions. Review calendars daily and solve conflicts, provide assistance for last minute meeting requests. Additional executive and office support as needed. You Have: 3+ years of relevant experience A passion for customer service Excellent communication skills, both written and verbal Able to interact at all levels with internal

Are you looking for a 6-month internship starting January? We have good news for you. If you are an aspiring entrepreneur, looking for an internship in a fast-paced company, this would be your opportunity to be part of our marketing department. You can get a better sense of the conference, in some of our last year’s highlight videos: https://www.youtube.com/watch?v=uLE742ZmejU https://www.youtube.com/watch?v=fnrr5j1oWx4 About us United Media focuses on building large scale industry media and conferences products in sectors such as insurance, HR, private equity, retail, etc. As of today, we have organically launched 8 media companies and acquired one. (Insurtech Insights, Presidents Summit, Private Equity Insights, HRtechX, CFO insights, Retail Insights and SetSales). You will be working across all United-media, focusing on an upcoming conference. Day-to-day you may be: You will help plan the email marketing campaign calendar with the overall marketing plan. Send and reply to emails to high-level executives, politicians, celebrities and much more. Work on the entire email marketing process, from initial planning (briefing the copy and creative teams) to email creation in our email service. You will need to be creative in your research of new ideas and themes, as well as collaborate with other teams, to ensure that each month is exciting and relevant for the customer. Data analysis; extracting the correct data for analysis, and ability to interpret and relay the data. What you get out of the internship Opportunity of having a real impact - You’ll be getting operational experience in a start-up where both your work and the results are highly tangible and matter to the business. Inspiration and guidance - A chance to work closely with our high performing team. Invaluable transferable skills - boost your interpersonal, research, organisation, outreach and project management skills through experience. Travel opportunity: You would be joining our conferences ab

Are you looking for a 6-month internship starting January? We have good news for you. If you are an aspiring entrepreneur, looking for an internship in a fast-paced company, this would be your opportunity to be part of our marketing department. You can get a better sense of the conference, in some of our last year’s highlight videos: https://www.youtube.com/watch?v=uLE742ZmejU https://www.youtube.com/watch?v=fnrr5j1oWx4 About us United Media focuses on building large scale industry media and conferences products in sectors such as insurance, HR, private equity, retail, etc. As of today, we have organically launched 8 media companies and acquired one. (Insurtech Insights, Presidents Summit, Private Equity Insights, HRtechX, CFO insights, Retail Insights and SetSales). You will be working across all United-media, focusing on an upcoming conference. Day-to-day you may be: You will help plan the email marketing campaign calendar with the overall marketing plan. Send and reply to emails to high-level executives, politicians, celebrities and much more. Work on the entire email marketing process, from initial planning (briefing the copy and creative teams) to email creation in our email service. You will need to be creative in your research of new ideas and themes, as well as collaborate with other teams, to ensure that each month is exciting and relevant for the customer. Data analysis; extracting the correct data for analysis, and ability to interpret and relay the data. What you get out of the internship Opportunity of having a real impact - You’ll be getting operational experience in a start-up where both your work and the results are highly tangible and matter to the business. Inspiration and guidance - A chance to work closely with our high performing team. Invaluable transferable skills - boost your interpersonal, research, organisation, outreach and project management skills through experience. Travel opportunity: You would be joining our conferences ab