Executive Administrative Assistant Jobs

The HOD – Site Techno Commercial will lead and manage all techno-commercial activities at Operation & Maintenance sites, ensuring optimal coordination between engineering, procurement, contracts, and execution teams. This role is pivotal in driving cost efficiency, timely procurement, vendor management, and contract administration while maintaining technical compliance and quality standards. Source: Adani Group | Job ID: 58080

About the Team You’ll be joining the Real Estate and Workplace Operations (REWO) team within DoorDash’s Finance Organization. We design, build, and operate inclusive, inspiring, and functional spaces that help employees do their best work, removing physical friction so teams can focus on what matters. About the Role This role supports day-to-day Workplace and Facilities operations for our India site, helping ensure a safe, efficient, and employee-friendly workplace. You will provide hands-on operational support, help coordinate vendors and service providers, and assist in executing workplace programs under the guidance of the Workplace & Facilities team. This is an overnight position that will also require working some weekends. What You’ll Do Support daily Workplace and Facilities operations on-site, helping ensure consistent service delivery and a positive employee experience. Help track team tasks and priorities, ensuring work is completed on time and to standard. Help implement processes, playbooks, and initiatives set by the Workplace and Facilities team. Support space planning and seating logistics, including desk moves, adds, and changes. Help plan and execute office events, supporting smooth day-of logistics. Conduct routine facility walkthroughs to help confirm compliance with safety standards and company policies; flag issues to the team. Support emergency preparedness activities, including drills and basic response procedures, under the direction of site leadership. Coordinate with vendors and contractors on day-to-day service requests for food, beverages, cleaning, and maintenance; help track service quality and follow up on issues. Assist with move-in/move-out logistics for office renovations and new builds. Help gather and organize occupancy data and employee feedback to support workplace improvement efforts. Track expenses and support budget administration, including invoice processing and basic variance reporting. Help communicate workplace

The Cluster Commercial Head – Parsa is responsible for managing coal quality, logistics, contract administration, total coal dispatch (TCD), and customer relationships, ensuring smooth supply chain operations and business efficiency. This role involves ensuring coal quality compliance, managing transportation and dispatch, overseeing contract execution, and maintaining strong relationships with internal and external customers, particularly RVNL. The position requires cross-functional coordination with mining operations, logistics providers, regulatory bodies, and key customers to optimize coal movement, reduce costs, and enhance value realization. Source: Adani Group | Job ID: 56043

Pontera is a fintech company on a mission to help people retire better. Our software platform enables retirement savers to get the help they need managing their 401(k) and other retirement plan accounts as part of a personalized strategy by their trusted financial advisor. Pontera is used by financial advisors across the nation– from SMB to Fortune 500 RIA firms, independent broker-dealers, plan custodians, and plan advisors. Backed by leading venture capital firms including ICONIQ Growth and Lightspeed Venture Partners, Pontera is built by talented individuals who share a dedication to helping people retire with greater security. Our team is fast-growing and driven to become one of the largest fintech companies in the world. Our culture is built on a people-first principle: in a complex and numbers-driven industry, we never lose sight of the people we serve and work alongside. That’s where you come in. DESCRIPTION Pontera is seeking a highly skilled and motivated IT Specialist to join the Global IT team and lead IT operations for the New York office. As part of Pontera’s Global IT organization, this position works closely with Infrastructure, Security, R&D, and Operations teams to support secure, stable, and scalable IT operations across the company. Serving as the primary IT owner for the NY office, the role is responsible for employee support, office infrastructure, endpoint management, SaaS administration, identity operations, and operational continuity in a fast-paced fintech environment. Responsibilities include hands-on operational support, infrastructure administration, endpoint and security operations, project execution, and cross-functional collaboration. The ideal candidate is a highly independent IT professional capable of managing operational responsibilities while collaborating within a global IT organization. RESPONSIBILITIES Onsite IT Operations & Employee Support Serve as the primary onsite IT owner for the NY office

WPP is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. We work with the world's most valuable brands and have global reach across 100+ markets, with deep local expertise. Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow. For more information, visit WPP.com. Why we're hiring: The Programme Supervisor leads and oversees the successful maintenance, and continuous optimisation of WPP’s Commercial Card programme administration processes. This pivotal role is responsible for ensuring accurate setup, compliant administration, effective cardholder support, and robust operational governance across regions and local entities, often through the supervision and development of a team of Programme Administrators. The Supervisor acts as the primary escalation point and strategic coordination lead between WPP Shared Services, local finance teams, cardholders, Onboarding, Service teams, and Programme Managers. This role combines strategic oversight, advanced operational execution, process development and enforcement, comprehensive user support, and sophisticated system administration. What you'll be doing: Key Responsibilities Lead and oversee the maintenance of cardholder accounts, corporate billing accounts, and programme hierarchies, ensuring data integrity and adherence to global policies. Manage and review the monitoring of centrally billed paymen

Job Title: ESOP Management Specialist – HR Operations Location: Noida Role Overview We are looking for a detail-oriented and process-driven ESOP Management Specialist to manage the end-to-end administration of the Employee Stock Ownership Plan (ESOP). The role will partner closely with HR, Finance, Legal, Payroll, and external stakeholders to ensure seamless execution of equity programs while maintaining compliance, accuracy, and a superior employee experience. Key Responsibilities • Manage the complete ESOP lifecycle, including grant creation, vesting schedules, exercises, lapses, cancellations, and exits. • Maintain accurate employee equity records and ensure timely updates in the ESOP management platform. • Coordinate with Finance, Legal, Payroll, and external trustees/vendors for smooth execution of ESOP-related transactions. • Prepare and validate grant letters, exercise documentation, employee communications, and regulatory reports. • Support onboarding and offboarding processes related to equity grants and settlements. • Ensure compliance with company policies, accounting standards, tax regulations, and applicable statutory requirements. • Address employee queries regarding grants, vesting, exercises, taxation, and policy interpretation. • Generate periodic MIS reports, dashboards, and analytics on ESOP utilization, vesting, exercises, and outstanding grants. • Conduct regular audits and reconciliations to ensure data accuracy and process compliance. • Identify opportunities to automate and improve ESOP administration processes. Required Qualifications • Bachelor's degree in Human Resources, Finance, Commerce, Business Administration, or a related discipline. • 3–7 years of experience in HR Operations, Equity Administration, ESOP Management, or Total Rewards. • Experience handling employee equity programs in a listed or high-growth organization is preferred. • Strong understanding of ESOP regulations, equity administration, taxation, and co

Role Overview: The Procurement Manager / Senior Manager will be responsible for strategic sourcing, vendor management, contract negotiations, and procurement operations across Administration, Human Resources, and Insurance categories. The role is responsible for delivering cost efficiencies, ensuring service quality, managing supplier risks, and supporting business objectives through effective procurement practices and stakeholder engagement. Key Responsibilities: 1. Procurement & Category Management  Lead procurement for Admin, HR, offsite events, travel, Insurance etc.  Drive sourcing strategies, vendor selection, and commercial negotiations.  Ensure timely PR-to-PO cycle management and adherence to procurement policies. 2. E-Auction & Strategic Sourcing  Plan and execute e-auctions/RFQs to drive competitive pricing and transparency.  Identify suitable categories for e-auctions and maximize cost savings.  Analyze bid data and finalize vendors based on techno-commercial evaluation. 3. Vendor Management & Development  Identify, evaluate, and onboard new vendors.  Maintain strong vendor relationships and monitor performance (SLAs/KPIs).  Drive competitive bidding and cost benchmarking across categories. 4. Commercial & Contract Management  Lead commercial negotiations to achieve cost savings and value optimization.  Draft, review, and finalize contracts/agreements in coordination with legal teams.  Ensure compliance with organizational policies and audit requirements. 5. Stakeholder Management  Collaborate with internal teams (Admin, HR, Business, Finance) to understand requirements.  Provide procurement advisory and ensure alignment with business objectives. 6. Process, ERP & Governance  Manage end-to-end procurement lifecycle on ERP platforms (PR creation, PO issuance etc).  Monitor PR/PO aging and drive timely closures.  Drive process improvements and automation initiatives. Key Requirements:  8–12+ years of relevant e

Overview: The Sales Compensation Manager (L6) leads complex compensation operations workstreams that drive reliability, scalability, and risk reduction across the sales compensation function. You will own end-to-end commission administration for a large payee portfolio, ensuring flawless execution across payroll submissions, SOX compliance, exception management, and stakeholder delivery, operating at the frontier of what AI and modern tooling make possible so that automation is embedded by default, not bolted on. Operating with a 6–12 month horizon, you’ll independently scope and solve moderately complex problems, influence Directors and Sr. Directors, and raise the bar for the team through mentorship, enablement, and operational discipline with strong automation. The impact you will have: Own end-to-end sales compensation administration for a large payee portfolio with full accountability for accuracy, timeliness, SOX compliance, and high-quality execution across participant setup, plan distribution, calculation, payment readiness, and payroll submission. Lead payroll submission for one or more GEOs with 100% accuracy, timeliness, and SOX compliance, including zero-pay confirmations, audit checkpoints, and evidence completeness across controls. Proactively detect anomalies and apply conservative holds to prevent overpayment; operationalise Exception Committee items with traceable implementation and reduced exception cycle time, leveraging AI-powered anomaly detection and predictive payment risk scoring to identify issues before they reach payroll. Validate data across source-of-truth systems (Xactly, SFDC, HRIS, Anaplan, etc.), investigate issues such as incorrect credits, quota misalignments, and payout exceptions, and deliver actionable recommendations to leadership, deploying agentic validation workflows and LLM-based solutions to reduce manual reconciliation and improve decision quality. Lead large or moderately ambiguous projects independently, balancin

The HOD – Site Techno Commercial will lead and manage all techno-commercial activities at Operation & Maintenance sites, ensuring optimal coordination between engineering, procurement, contracts, and execution teams. This role is pivotal in driving cost efficiency, timely procurement, vendor management, and contract administration while maintaining technical compliance and quality standards. Source: Adani Group | Job ID: 52229

Marketing Operations Specialist Role Overview The Marketing Operations Specialist will play a critical role in enabling a high-performing SaaS marketing team through scalable processes, reliable systems, and strong operational guidance. This role will own campaign execution within Marketo, support data hygiene and governance initiatives, manage key marketing technologies, and help ensure seamless lead lifecycle operations from acquisition through routing to sales development. This person will partner closely with demand generation, sales development, content, and operations teams to deliver high-quality campaign builds, troubleshoot technical issues, optimize workflows, and maintain reporting consistency. They will also ensure strong alignment between marketing and sales by supporting program builds, explaining operational processes, and maintaining accurate attribution and tracking frameworks—including UTM strategy and various martech integrations. Key Responsibilities Marketing Automation & Campaign Execution Build, QA, and launch campaigns in Marketo , including emails, nurtures, landing pages, forms, lists, and program templates. Maintain scalable program architectures and ensure proper attribution setup. Manage lead scoring, lifecycle stages, and routing workflows in partnership with Revenue Operations. Troubleshoot automation or campaign issues, ensuring timely resolution. Marketing Technology & Integrations Support administration and daily operations of tools including Marketo, Leandata, Outreach and other components of the martech. Having experience in tools handling ABM efforts, digital campaigns and third-party sourcing tools is preferred. Ensure integrations (especially Salesforce ↔ Marketo) function properly and data flows are accurate. Data Hygiene & Governance Maintain data quality standards, including normalization, deduplication, segmentation, and enrichment. Monitor database health and proactively address data gaps or inconsistencies. Le

Position Overview: As a Delivery Analyst you are intense about technology and exceed all expectations with your clients, from deadlines to deliverables. This position is responsible for executing and delivering operations risk management solutions. This role is expected to be an expert in the Diligent Operational Risk Management solutions and collaborate with internal teams to get the job done. Key Responsibilities Utilize your product and domain expertise to deliver the customer requests and create a delightful customer experience. Responsible for the timely and quality delivery of the services requested by customers. Collaborate with Customer Success Managers, Senior Managers and Managers to ensure any new service requests are handled appropriately or routed the request to the correct teams. Document and maintain the standard operating procedures for performing the customer specific request. Consult with the global implementation teams and customer success teams to provide technical guidance to the customer to leverage more value from the product. Required Experience/Skills 2-5 years of experience in an internal or external client-facing or consulting role Ability to effectively engage customer personnel in solution discussions to resolve issues regarding compliance, vendor management, information security and/or risk management requirements and goals. Strong passion for Compliance, Vendor management, Information security and/or Risk management field. Ability to work as part of a team to deliver in tight timeframes and respond quickly in an ever-changing environment Experience in Microsoft Office especially using Microsoft Excel Undergraduate degree in a relevant area (e.g. Business Administration, Compliance Management, Legal & Ethics, Supply Chain Management, Engineering, Information Security or MIS) is a plus. Preferred Experience/Skills Amazing communication skills Demonstrate effective time management and ability to multi-task in a fast-

Position Overview: As a Delivery Analyst you are intense about technology and exceed all expectations with your clients, from deadlines to deliverables. This position is responsible for executing and delivering operations risk management solutions. This role is expected to be an expert in the Diligent Operational Risk Management solutions and collaborate with internal teams to get the job done. Key Responsibilities Utilize your product and domain expertise to deliver the customer requests and create a delightful customer experience. Responsible for the timely and quality delivery of the services requested by customers. Collaborate with Customer Success Managers, Senior Managers and Managers to ensure any new service requests are handled appropriately or routed the request to the correct teams. Document and maintain the standard operating procedures for performing the customer specific request. Consult with the global implementation teams and customer success teams to provide technical guidance to the customer to leverage more value from the product. Required Experience/Skills 2-5 years of experience in an internal or external client-facing or consulting role Ability to effectively engage customer personnel in solution discussions to resolve issues regarding compliance, vendor management, information security and/or risk management requirements and goals. Strong passion for Compliance, Vendor management, Information security and/or Risk management field. Ability to work as part of a team to deliver in tight timeframes and respond quickly in an ever-changing environment Experience in Microsoft Office especially using Microsoft Excel Undergraduate degree in a relevant area (e.g. Business Administration, Compliance Management, Legal & Ethics, Supply Chain Management, Engineering, Information Security or MIS) is a plus. Preferred Experience/Skills Amazing communication skills Demonstrate effective time management and ability to multi-task in a fast-

Position Overview: As a Delivery Analyst you are intense about technology and exceed all expectations with your clients, from deadlines to deliverables. This position is responsible for executing and delivering operations risk management solutions. This role is expected to be an expert in the Diligent Operational Risk Management solutions and collaborate with internal teams to get the job done. Key Responsibilities Utilize your product and domain expertise to deliver the customer requests and create a delightful customer experience. Responsible for the timely and quality delivery of the services requested by customers. Collaborate with Customer Success Managers, Senior Managers and Managers to ensure any new service requests are handled appropriately or routed the request to the correct teams. Document and maintain the standard operating procedures for performing the customer specific request. Consult with the global implementation teams and customer success teams to provide technical guidance to the customer to leverage more value from the product. Required Experience/Skills 2-5 years of experience in an internal or external client-facing or consulting role Ability to effectively engage customer personnel in solution discussions to resolve issues regarding compliance, vendor management, information security and/or risk management requirements and goals. Strong passion for Compliance, Vendor management, Information security and/or Risk management field. Ability to work as part of a team to deliver in tight timeframes and respond quickly in an ever-changing environment Experience in Microsoft Office especially using Microsoft Excel Undergraduate degree in a relevant area (e.g. Business Administration, Compliance Management, Legal & Ethics, Supply Chain Management, Engineering, Information Security or MIS) is a plus. Preferred Experience/Skills Amazing communication skills Demonstrate effective time management and ability to multi-task in a fast-

Role: Project Coordinator Project: Paytm Smart Village Abhiyan by Paytm Foundation Location: Aligarh District, Uttar Pradesh Project Duration: 6 Months Key Responsibilities 1. Project Management ● Overall planning, coordination, and monitoring of project activities. ● Track timelines, targets, deliverables, project progress. 2. Stakeholder Engagement ● Coordinate with District Administration, Panchayat, community leaders, SHGs, and all other relevant authorities and all other stakeholders. ● Carry out coordination with relevant Government schemes and institutions and ensure laid down outcomes. 3. Field Implementation ● Ensure beneficiary mobilisation and implementation of awareness and training activities. ● Collaborate with the Village Facilitator for smooth field-level execution. 4. Monitoring & Reporting ● Conduct field visits and ensure activities are conducted timely and further ensure beneficiary coverage, and outcomes. ● Maintain project documentation, ensure tracking of the budget and prepare weekly progress reports. 5. Events & Visibility ● Coordinate project events, IEC/branding activities, and documentation. ● Collect photographs, videos, and beneficiary success stories. Preferred Skills & Experience ● Graduate/Postgraduate ● 2–4 years of experience in CSR, rural development, community mobilisation, government schemes implementation and social-sector programme implementation. ● Strong project management and stakeholder coordination skills. ● Willingness to undertake regular field visits in villages in Aligarh District. ● Proficiency in MS office tools ● Good existing relationship with village, block and district authorities.

The Leidos Fed Civ IT NISC IV team is looking for a skilled Hardware Engineer to support engineering, integration, and sustainment of critical systems supporting Federal Aviation Administration (FAA) programs. The Hardware Engineer will provide the Long-Range Radar System Support team support with designing, developing, testing, and maintaining hardware systems and components to ensure performance, reliability, and compliance with operational requirements. You will also be involved in system integration efforts, troubleshooting hardware-related issues, and working with cross-functional teams to support system design, validation, and deployment activities. This position in onsite at MMAC in Oklahoma City, OK. To be successful in this role, you will need strong knowledge of hardware engineering principles, system integration, and lifecycle management, along with the ability to work across multiple technical domains. Primary Responsibilities Design, develop, and support hardware systems and components--including circuit boards, processors, and embedded systems—to keep ARSR-4 and CARSR long-range radar systems fully operational. Perform hardware integration, testing, and validation to ensure systems meet performance and reliability requirements. Troubleshoot and resolve hardware issues across development, test, and production environments. Collaborate with software engineers, system engineers, and documentation teams to seamlessly integrate hardware solutions, driving the design, testing, and deployment of modifications for obsolescence, compliance, and threat mitigation. Develop and execute test plans, procedures, and documentation for system validation and verification. Analyze system requirements and translate them into hardware specifications and design solutions. Support configuration management, system upgrades, and l