Material Coordinator 2 Jobs

MongoDB is seeking a Senior Executive Assistant to support our Chief Legal Officer (CLO) at the highest level, in the Bay Area. This is a high-trust, high-impact role for someone who can go beyond traditional executive support and thrives at the center of a fast-moving organization. The right candidate will not only run a complex executive calendar and travel cadence with excellence, but also manage the intake, routing, and execution of sensitive legal documents - including but not limited to internal governance, banking and compliance materials requiring CLO sign off. You will help to prepare materials for key meetings and track priorities and decisions to completion. This role is ideal for a highly organized, detail-oriented operator with strong judgment, executive presence, and direct experience in a law firm or in-house legal environment. You will work closely with the CLO and senior legal leaders to keep priorities moving, remove friction, and ensure support is provided with precision, professionalism, and the highest standard of discretion. To succeed in this role you will need to operate thoughtfully and diplomatically and with a strong sense of ownership. You should feel comfortable interacting with senior executives, outside counsel, in-house counsel and board-level stakeholders, and know how and when to manage up, across and around in the organization. You can communicate with clarity and professionalism at every level. The right candidate enjoys building relationships, working as part of a collaborative team and bringing judgment, and follow-through to a demanding environment. We are looking to speak to candidates who are based in Palo Alto, CA for our hybrid working model. Responsibilities Provide seamless day-to-day support to the CLO, including proactive calendar management, time prioritization, and coordination across time zones Anticipate scheduling conflicts, think ahead and make adjustments early to protect

At Experient, we provide experience, technology, and transformation support to our clients, creating a dynamic work environment. We value collaboration, prioritize effective communication, and focus on delivering results quickly and practically. Whether you’re looking to deepen your expertise or take on new challenges, we’re here to support your journey every step of the way. We are seeking a Project Management Consultant to join our Transformation team. This role is focused on leading complex, enterprise-scale initiatives with strong governance, financial oversight, and cross-functional coordination. You will drive disciplined execution across business and technology teams while ensuring alignment to established portfolio, funding, and delivery frameworks. This is an ideal role for a consultant who excels at structuring ambiguity, aligning diverse stakeholders, and delivering measurable outcomes in highly matrixed environments without needing to be deeply technical. What You’ll Do Lead end-to-end delivery of complex business and technology initiatives, from project initiation through execution and closeout. Develop and manage integrated project plans, timelines, budgets, and resource forecasts to ensure delivery within scope, schedule, and the approved budget. Establish and maintain governance structures, including risk and issue management, decision logs, dependency tracking, and executive reporting. Partner with business, product, and technology stakeholders to define requirements, align priorities, and coordinate cross-functional workstreams. Manage scope and change control processes, assessing impacts to schedule, cost, and outcomes while preparing materials for governance review and approval. Monitor spend and forecasts while keeping projects aligned to expected results and value. Facilitate steering committees, status meetings, and working sessions to maintain alignment, accountability, and delivery momentum. Proactively identify risks and blockers, escalatin

Opportunity Overview: We are seeking a proactive and detail-oriented Senior Executive - Procurement & Vendor Management to oversee the smooth day-to-day functioning of our office. This role will be responsible for procurement request details gathering and confirmation, market research on requested items, sourcing and evaluation of vendors, Negotiations, Terms and conditions validation, vendor management and coordination. The ideal candidate will be highly organized, resourceful, and comfortable working in a fast-paced environment with minimal supervision. What you’ll do: Manage the complete procurement cycle, including purchase requisitions, RFQs, quotations, purchase orders, and delivery follow-ups. Identify, evaluate, onboard, and maintain relationships with reliable vendors and suppliers. Obtain and compare vendor quotations based on price, quality, delivery timelines, and commercial terms. Negotiate pricing, payment terms, contracts, and service-level agreements with vendors. Monitor vendor performance, including quality, delivery, responsiveness, and adherence to agreed terms. Maintain an updated vendor database, contracts, pricing information, and procurement records. Coordinate with internal departments to understand procurement requirements and ensure timely availability of materials/services. Prepare and Track purchase orders, deliveries, invoices, and payment status in coordination with Finance and Accounts. Resolve vendor-related issues, including delivery delays, quality concerns, pricing discrepancies, and invoice disputes. Support vendor audits, compliance checks, and periodic supplier performance reviews. Identify cost-saving opportunities and alternative suppliers. Ensure procurement activities comply with company policies, approval processes, and applicable regulations. Prepare procurement reports, vendor performance reports, cost analyses, and management dashboards. Maintain proper documentation and records for audit and compliance purpos

About The Role Together AI is scaling its own data center infrastructure to power the next generation of AI workloads. We are looking for a Program Manager, Data Center Delivery to serve as our representative across our physical infrastructure builds. In this role, you will manage critical data center builds, coordinate infrastructure deployment, and drive projects from contract negotiation through commissioning and data center fit out with vendors and strategic partners. You will own the full deployment lifecycle, ensuring builds are delivered on time, on budget, and to the quality standards required for high-density AI compute environments. Responsibilities Serve as Together’s representative on data center construction and expansion projects, managing data center providers, sub-contractors, compute integration partners, and strategic infrastructure alliances with cloud providers and technology partners from inception through deployment. Oversee full-stack deployment, from MEP installation, white space commissioning, facility readiness, white space fit out, and turnover to operations teams. Manage the performance of integration partners (VARs/CI’s) regarding staging and validation. Manage partner contracts and collaborative technical partners, service level agreements (SLAs), schedules, and change orders; track progress against milestones and hold partners accountable to performance, cost, and timeline commitments. Conduct diligence on vendor and partner operational readiness. Coordinate with external partners, including data center providers, owner’s reps, GCs, design consultants, and commissioning agents, to resolve field issues and keep builds on track. Track equipment deliveries from vendors, coordinating delivery schedules with construction milestones to ensure materials arrive on time. Provide regular project status reporting to leadership, including schedule updates, risk registers, budget forecasts, and key decision points. Drive process improvements

P-1484 Databricks Executive Assistants are strategic partners who drive efficiency, foster collaboration, and enable our most senior leaders to scale their impact. As we continue to expand globally, we are seeking an experienced Executive Assistant in Costa Rica to support our executive leadership team. This role will work closely with Executives in Costa Rica and the United States, managing complex calendars, orchestrating high-impact meetings and events, and serving as a trusted liaison with internal and external stakeholders. Occasional travel may be required to support critical company initiatives and events. Impact you will have: Executive Assistants are empowered to focus on strategic priorities, resulting in a more effective and agile organization. Proactively manage and optimize complex, multi-time zone calendars, ensuring alignment with business priorities and anticipating potential conflicts. Independently plan, coordinate, and execute executive travel, team offsites, and high-visibility events, ensuring compliance with company policies and budget. Act as the primary point of contact for all meeting and event requests, maintaining a high standard of service and responsiveness. Build and maintain accurate records of meetings, events, and requests, ensuring timely follow-up and closure. Prepare and review briefing materials, agendas, and follow-up documentation for executive meetings, ensuring leaders are well-prepared and informed. Provide coverage and support for other executive staff as needed, demonstrating flexibility and a team-first mindset. Handle highly confidential information with the utmost discretion and integrity. Foster cross-functional collaboration by building strong relationships with other EAs, business partners, and stakeholders across the organization. What we look for: 5+ years of executive administrative experience, preferably in a global technology or software organization. Demonstrated ability to exercise sound judgment and make inde

Scale is the leading AI data foundry, helping fuel the most exciting advancements in AI, including frontier model training, enterprise adoption, defense applications, and autonomous vehicles. Our mission is to develop reliable AI systems for the world's most important decisions. We are looking for an AI Product Manager to support Multimodal & Coding AI data verticals, including audio, image, video, and world models. This role is designed for someone early in their product career who is excited about AI and wants to develop into a full AI Product Manager over time. In this role, you will work closely with Senior AI Product Managers to drive execution across product, operations, and customer programs. You will help coordinate cross-functional initiatives, manage project timelines, support customer engagements, and contribute to product discovery and data development efforts. This position offers a clear growth path into AI Product Management, with increasing ownership of products, customer relationships, and business outcomes. You Will Partner with Senior AI Product Managers to drive execution of strategic initiatives across Coding, Agentic, and RL data products. Coordinate cross-functional projects across operations, engineering, research, and go-to-market teams to ensure timely delivery of customer commitments. Track program milestones, risks, dependencies, and deliverables while driving accountability across stakeholders. Support customer engagements by preparing materials, documenting requirements, coordinating follow-ups, and helping manage project execution. Assist in defining data specifications, reviewing data quality, and identifying opportunities to improve product performance and operational efficiency. Conduct market, customer, and competitive research to inform product strategy and roadmap decisions. Contribute to the development of new AI data products, tooling, and evaluation workflows. Develop a strong understanding of frontier AI models, agent sys

We’re building a world of health around every individual — shaping a more connected, convenient and compassionate health experience. At CVS Health®, you’ll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger – helping to simplify health care one person, one family and one community at a time. Position Summary: The Senior Analyst, Revenue Cycle plays a key role in advancing initiatives that strengthen Revenue Cycle operations, systems, and cross-functional execution. This role brings together revenue cycle knowledge, project coordination, and business process expertise to support colleague onboarding and offboarding, maintain system access standards, contribute to strategic projects, and serve as a subject matter expert for digital and system-related initiatives impacting Revenue Cycle. This position partners closely with operations, digital, and enterprise teams to help ensure Revenue Cycle priorities are reflected in business and system decisions. The Senior Analyst, Revenue Cycle contributes to department performance and strategic growth by driving process improvements, simplifying workflows, and supporting innovative solutions that improve efficiency, accuracy, productivity, and customer satisfaction across the organization. Responsibilities: Onboarding Enhancements and Access Support: Maintain onboarding access documentation and related processes, updating materials as business needs and systems evolve Identify and implement resources that improve the onboarding experience for new colleagues Support the Revenue Cycle Leadership Team with provisioning access, telecom system setup, and call-recording processes Troubleshoo

Applied AI Strategy Business Planning Lead - Chief of Staff Description - HP's Applied AI organization is at the center of HP's enterprise AI transformation. The team builds internal AI solutions, runs the AI platform, develops new AI tools and infrastructure, and enables AI training and adoption for employees across the company. We are seeking a highly organized, strategic, and execution-oriented senior professional to serve as the Strategy & Business Planning Lead for Applied AI. This person will act as an operating partner to the VP, Head of Applied AI, helping a 120+ person organization run with clarity, discipline, and speed while ensuring the team is well represented with senior leaders and cross-functional partners. The ideal candidate is a strong collaborator and executive communicator who can manage a continual flow of leadership requests, synthesize complex AI and technology work into crisp narratives, maintain financial and operational discipline, and drive coordination across leaders, workstreams, and peer Chief of Staff / business operations teams. Key responsibilities Executive communications and storytelling Develop high-quality presentation materials for C-suite and senior executive audiences, including strategy updates, operating reviews, transformation narratives, investment cases, and progress reports. Partner with Applied AI leaders to translate technical AI, platform, infrastructure, and product work into clear business narratives and measurable outcomes for HP. Create reusable communication frameworks and establish recurring forums to improve how Applied AI explains its strategy, priorities, and impact. Operating rhythm and organizational effectiveness Design and manage the Applied AI operating cadence, including staff meetings, leadership mee

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Position: Receptionist Reports to: Facility Manager Location: JLL&#64;MMC Sweden Position Overview This is the contractual role. As Receptionist/Guest Ambassador, you represent the workplace as the first point of contact for visitors, employees, and external partners. In this varied role, you are responsible for professionally coordinating reception services and actively supporting both events and administrative processes. Key Responsibilities Reception Services: You ensure professional greeting and comprehensive care of guests and visitors, manage the telephone switchboard (including covering for other MMC locations when needed), handle bookings and administration of conference rooms via Zoom Workspace, and manage incoming emails to the reception. Event Management: You handle incoming event requests and provide competent advice to colleagues regarding event planning. You supply necessary forms and coordinate external service providers, including cleaning staff. As the contact point with the local IT department, you prepare and distribute informational materials for upcoming events and contribute to the ongoing development of event concepts.</p

About AQR Capital Management AQR is a global investment management firm built at the intersection of financial theory and practical application. We strive to deliver superior, long-term results for our clients by looking past market noise to identify and isolate what matters most, and by developing ideas that stand up to rigorous testing. Our focus on practical insights and analysis has made us leaders in alternative and traditional strategies since 1998. At AQR, our employees share a common spirit of academic excellence, intellectual honesty, and an unwavering commitment to seeking the truth. We’re determined to know what makes financial markets tick – and we’ll ask every question and challenge every assumption. We recognize and respect the power of collaboration and believe transparency and openness to new ideas leads to innovation. The Team AQR Capital Management is looking for an exceptionally talented individual with 3-5 years of experience to join our BD Services team as an analyst. The BD Services team serves a core function within AQR’s Business Development group by supporting sales and client service efforts. The primary responsibility of the role is to partner with Product Specialists and Business Development team members to create and maintain standardized presentation materials for use in client and prospect meetings. A successful candidate operates independently as well as in a team environment and is proactive and creative about problem solving. Your Role Partner with stakeholder teams to create standard as well as customized client content across all product and vehicle types Gather and analyze client portfolio data using internal and external applications Apply and format data to produce materials for internal and external purposes Coordinate projects and ensure timelines are adhered to Maintain a commitment to quality and attention to detail in a timely manner Partner with senior professionals and teams across the organization to improve proce

Role Overview Citi Ventures is the strategic investing and innovation arm of Citi, focused on investing in emerging technologies and supporting innovation across the firm through three core verticals: Strategic Investing: Sources and executes minority investments in innovative, early-stage companies to support and accelerate innovation across Citi. Partnerships & Venture Development: Helps commercialize Citi products and intellectual property through partnerships, and other strategic initiatives. Business Development: Drives cross-enterprise engagement across Citi’s franchise, connecting capabilities, partnerships, and opportunities across Wealth, CCB, and other businesses. The portfolio coverage team supports these core Citi Ventures verticals by providing operational, analytical, and program management support. The team helps drive consistency across Venture Investing activities, enhance operational effectiveness, and support key strategic initiatives and process improvements. This role offers a unique opportunity to gain exposure to venture investing, portfolio management, commercialization, and business management activities while working closely with a broad range of stakeholders across Citi Ventures and partner functions including Finance, Controllers, Legal, Compliance, Risk, and Operations. The successful candidate will support efforts to improve coordination, transparency, and consistency across Citi Ventures. Position Scope & Responsibilities Portfolio Management Support monitoring of the venture portfolio for existing companies within our enterprise and fintech coverage. Assist with Quarterly Portfolio Review (QPR) and LP reporting processes, including gathering company updates, reviewing financial performance, and preparing supporting materials. Assist in maintaining portfolio company profiles, capitalization tables, val

About Hark Hark is an artificial intelligence company building advanced, personalized intelligence. One that is proactive, multimodal, and capable of interacting with the world through speech, text, vision, and persistent memory. We're pairing that intelligence with next-generation hardware to create a universal interface between humans and machines. While today's AI largely operates through chat boxes and decade-old devices, Hark is focused on what comes next: agentic systems that interact naturally with people and the real world. To get there, we're developing multimodal models and next-generation AI hardware together - designed from the ground up as a single, unified interface for a new era of intelligent systems. About the Role We are looking for a Warehouse Associate to manage daily inbound and outbound small parcel shipments and warehouse operation with accuracy and efficiency. The ideal candidate will be responsible for ensuring all goods are properly received, stored, and shipped according to customer orders. This role requires strong attention to detail, organizational skills, and the ability to work in a fast-changing environment. Responsibilities Shipping Responsibilities Prepare and process outgoing shipments, including packaging, labeling, and documentation. Verify and label shipments, ensuring accuracy in documentation and carrier requirements. Schedule pickups and coordinate with shipping carriers (FedEx, UPS, DHL, LTL/FTL) Monitor outgoing shipments and resolve any delivery issues or delays Maintain accurate shipping records and update tracking information Receiving Responsibilities Accept and inspect incoming shipments for accuracy and condition Generate shipping labels, bills of lading, and tracking information Unload and properly store received materials in designated warehouse locations Communicate with relevant departments on received goods Warehouse Operations Management Own day-to-day warehouse operations, maintain an o

Employee Applicant Privacy Notice Who we are: Shape a brighter financial future with us. Together with our members, we’re changing the way people think about and interact with personal finance. We’re a next-generation financial services company and national bank using innovative, mobile-first technology to help our millions of members reach their goals. The industry is going through an unprecedented transformation, and we’re at the forefront. We’re proud to come to work every day knowing that what we do has a direct impact on people’s lives, with our core values guiding us every step of the way. Join us to invest in yourself, your career, and the financial world. The role: SoFi is searching for a Payroll Specialist to support our growing business. The Payroll Specialist works within the Payroll Team preparing, processing and balancing the entire U.S. payroll. This position will handle employee inquiries, and work with the Finance and HR departments to ensure payroll is processed accurately and in compliance with statutory regulations. By joining SoFi, you're joining a new kind of finance company based around speed, transparency, and alignment with our members’ interests. What you'll do: Process regular and off-cycle payrolls (bi-weekly, semi-monthly, or monthly) for assigned employee populations Ensure accurate calculation of wages, overtime, shift differentials, bonuses, commissions, and retroactive pay Review and reconcile payroll reports prior to submission to ensure compliance and accuracy Validate timekeeping data and resolve discrepancies in coordination with managers and HR Process manual checks as needed for terminations, bonuses and lost checks Assist with payroll audits and respond to agency inquiries Responsible for complying with local, state and federal payroll regulations Respond to employee inquiries concerning payroll ensuring high customer satisfaction Performs periodic internal audits of various payroll areas and prepare materials for externa

Ready to do the most impactful work of your career? At Coinbase , we are uncompromising on our mission to increase economic freedom. The bar is high, the environment is intense, and we like it that way. This isn't a place for complacency, it’s a place to be pushed past your perceived limits. If you're ready to build the future of finance alongside people who refuse to settle for "good enough," you belong here. Coinbase is a remote-first, but not remote-only company. Expect to get together quarterly for intense in-person working sessions called “surges.” learn more about working at Coinbase . Coinbase is looking for an experienced SEC Reporting Manager to join our Financial Reporting organization. Reporting to the Director, SEC Reporting, this role will serve as a key owner of Coinbase’s external reporting process, including Forms 10-Q, 10-K, 8-K, earnings release support, and related audit and control activities. This role will coordinate with Controllership, Technical Accounting, FP&A, Investor Relations, Legal, Tax, and external auditors, while also helping drive improvements to our reporting infrastructure, Workiva processes, and disclosure operating model in a fast-moving public-company environment. What you’ll do: Own major portions of the end-to-end 10-Q / 10-K / 8-K production cycle, including calendar management, drafting coordination, review workflows, tie-outs, and final filing support. Lead complex disclosure areas, translating accounting, business, and operational changes into clear and decision-useful external reporting. Partner cross-functionally with Controllership, Technical Accounting, FP&A, Investor Relations, Legal, Tax, and external auditors to resolve judgmental issues and deliver timely, accurate filings. Drive structural improvements to SEC reporting, including Workiva, source-data flows, supporting templates, review controls, and process documentation. Support audit requests, quarterly board / audit committee materia

About Capco Capco is a global technology and management consultancy specializing in driving transformation across the financial services industry. We work with leading banks, insurers and other financial institutions to tackle complex challenges, deliver meaningful change and build the financial services organizations of tomorrow. To strengthen our team, we are looking for a versatile Business Consultant with experience in Financial Services . Someone who enjoys variety, quickly understands new environments and can contribute across different types of projects and clients. About the role As a Business Consultant at Capco, you will work alongside our clients on a wide range of strategic, business and transformation challenges within the financial services sector. Your assignments can vary significantly. On one project, you might help a client redesign a business process or translate business needs into requirements. On another, you could contribute to a large-scale transformation, support the implementation of a new operating model or help stakeholders navigate regulatory or organizational change. What you’ll do Depending on the project, you may: Analyze business challenges and translate them into clear recommendations and actionable solutions. Gather, structure and challenge business requirements. Map and optimize business processes and customer journeys. Support business and digital transformation initiatives. Contribute to target operating model and organizational design projects. Prepare workshops, presentations and decision materials for client stakeholders. Coordinate with business, technology, operations, risk and other teams. Support project and change management activities. Build trusted relationships with stakeholders across different levels of the client organization. Bring structure to complex problems and help move projects from analysis to implementation. What we’re looking for You have: Professional experience within banking, insurance, payments,