People And Office Coordinator Jobs

What is PerfectServe? PerfectServe is a leading provider of clinical communication and physician scheduling solutions in the health IT space. The company was founded in 1997 and has grown steadily since then, with a notable jump after several major acquisitions were announced in 2019. PerfectServe now has 400+ employees, 30,000+ customers — spanning medical practices, hospitals, and health systems — and $100 million+ in annual revenue. PerfectServe’s mission is to accelerate speed to care by optimizing provider schedules and routing communications — including messages, pages, calls, and alerts — to the right place at the right time in any care setting. By facilitating real-time information sharing, building better schedules, and automating important clinical workflows, we believe we can help our customers advance patient care and improve the well-being of their clinicians. Leading analyst firms like Gartner® and KLAS Research have consistently validated our approach: In 2026, PerfectServe was named highest in execution and furthest in vision in the Gartner Magic Quadrant™ for Clinical Communication and Collaboration — the clear segment leader. PerfectServe also received two Best in KLAS awards in 2026 — one for physician scheduling and another for ambulatory clinical communications. That makes for 11 Best in KLAS awards over the past 9 years. At PerfectServe, you'll have a unique opportunity to join a collaborative team with decades of experience that finds new ways to delight our customers every day. This involves consistent efforts to stay on the cutting edge of product development, which includes everything from implementing AI in new and existing solutions to brainstorming with customers about novel workflows. But you don't have to be in product to make in impact — everybody at PerfectServe contributes to important work that moves the business forward. If you're looking for a well-established, tech-forward company full of smart people doing meaningful work

Every day, tens of millions of people come to Roblox to explore, create, play, learn, and connect with friends in 3D immersive digital experiences– all created by our global community of developers and creators. At Roblox, we’re building the tools and platform that empower our community to bring any experience that they can imagine to life. Our vision is to reimagine the way people come together, from anywhere in the world, and on any device. We’re on a mission to connect a billion people with optimism and civility, and looking for amazing talent to help us get there. A career at Roblox means you’ll be working to shape the future of human interaction, solving unique technical challenges at scale, and helping to create safer, more civil shared experiences for everyone. Our Recruiting Team is building outstanding teams for Roblox and is essential to our future growth. At the center of the recruiting experience is our Recruiting Coordination team, who handle everything from scheduling interviews, tracking candidate data and helping improve internal processes all while ensuring a positive experience for all candidates. We are looking for a motivated Recruiting Coordinator to join our team and contribute to the next stage of Roblox's success! This is a full time hybrid position based in our Gurugram, India office. Shift timings: 8:00pm - 4:30am You Will: Partner with members of the recruiting and hiring teams across time zones to create a phenomenal candidate experience Manage the candidate interview process which includes scheduling interviews, coordinating travel, and being the point of contact for candidates, interviewers and recruiters Greeting, hosting, and managing the experience for candidates visiting the office for in-person interviews Proactively communicate consistently with both candidates and internal partners to guide them through the interview process Sustain high scheduling velocity while managing other tasks Collaborate cross-functionally to

The Facilities team manages our workspaces globally, with the purpose of providing safe, healthy, and productive work environments for our people, within our flexible, hybrid working world. Who You Are: You are a highly organized, proactive, and service-focused professional who thrives on creating exceptional workplace experiences. Acting as the primary on-site representative for the Facilities Dept you take ownership of the day-to-day office environment and are passionate about delivering a seamless experience for employees, visitors, executives, and stakeholders. You bring a concierge-style approach to workplace support, anticipating needs, solving problems before they arise, and ensuring every interaction reflects professionalism, hospitality, and attention to detail. Whether welcoming visitors, supporting senior leadership, coordinating vendors, preparing for executive and board meetings, or managing workplace requests, you consistently deliver a high standard of service and execution. You are confident working independently and comfortable balancing both strategic priorities and day-to-day operational needs. You can seamlessly shift between employee support, facilities coordination, event planning, and visitor management, maintaining composure and professionalism in a dynamic environment. You build strong relationships across all levels of the organization and are viewed as a trusted partner who enables others to do their best work. You understand that a great workplace is more than just a physical space. It is an environment that fosters productivity, collaboration, engagement, and a positive employee experience. Success in this role requires a combination of hospitality, operational excellence, sound judgment, and a genuine commitment to service. You take pride in creating a workplace that is welcoming, well managed, and always ready to support the evolving needs of the business.

ABOUT BASETEN Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma, and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $1.5B Series F , led by Altimeter Capital, Conviction Partners, and Spark Capital. Join us and help build the platform engineers turn to ship AI products. THE ROLE We are hiring at a rapid rate, and every one of our new hires deserves a great new hire experience from the moment they sign their offer letter through their entire onboarding journey. As our People Operations Coordinator, you'll own the tactical side of onboarding: collecting and tracking the completion of required documentation, greeting new hires, assisting in running sessions, and keeping the operations of onboarding on track as we grow. The role is heavily onboarding-focused today and will broaden across the employee lifecycle as our new people systems take over more of the routine work. Things change quickly here, and this role will too. This role is based in our San Francisco office. RESPONSIBILITIES Own the full onboarding experience for every new hire, including: new hire communication from offer signature through Day 1; ensuring completion of onboarding tasks like background checks, Form I-9s, setting up HRIS profiles, etc; coordinating travel logistics; partnering with the Global Mobility Manager on immigration matters that may affect start dates Support day one and San Francisco week one onboarding program, including coordinating with managers and buddies, room booking and coordination of start location Partner with IT and Workplace so new hires have the right access, equipment, and desk waiting on day one Manage the logistics behind our onboarding platform and manage the day-to-day vendor relationsh

About Atari Atari is an interactive entertainment company and an iconic gaming industry brand recognized worldwide for its multi-platform games and licensed products. Atari owns and/or manages a portfolio of more than 400 games and franchises, including globally recognized brands such as Asteroids® , Centipede® , Missile Command® , Pong® , and RollerCoaster Tycoon® . The Atari family of brands includes Digital Eclipse, Nightdive Studios, Infogrames, AtariAge, MobyGames, as well as Hipster Whale, Coatsink, Early Morning Studios, and Stormteller Games—spanning game development, publishing, and community experiences worldwide. Atari operates internationally with offices in the US, UK, in France, Germany, Sweden, and India. About the role Münster, Germany · Part-time The Executive Assistant & Project Coordinator will provide executive, administrative and project coordination support to the CFO. Based in Germany and working closely with the CFO in France, you will help keep financial administration, corporate governance and cross-border operational matters moving to completion. This is a practical coordination role for someone who is organised, persistent and comfortable following up with banks, lawyers, tax advisers, notaries, corporate service providers and internal teams. You will coordinate documents, signatures, banking administration, KYC and AML requests, legal entity changes and board formalities across the Atari Group. You do not need to be an accountant or a technical finance specialist. You do need to be reliable with sensitive information, comfortable with formal processes and willing to chase the right people until an item is complete. What you’ll do Provide day-to-day executive and administrative support to the CFO, coordinating priorities across Germany, France and the US. Coordinate the preparation, circulation, approval and execution of corporate documents, board resolutions, powers of attorney and other legal or fi

Our vision is to transform how the world uses information to enrich life for all . Micron Technology is a world leader in innovating memory and storage solutions that accelerate the transformation of information into intelligence, inspiring the world to learn, communicate and advance faster than ever. Micron is seeking a Facilities Water Services UPW and Wastewater Coordinator to support wafer manufacturing by coordinating daily work, maintenance, vendors, contractors, and projects for ultrapure water, process water, reclaim, and wastewater systems. This role partners with Operations, Engineering, Maintenance, Construction, Procurement, EHS, vendors, and leadership to plan, implement, document, and align work with production needs. Success requires strong organization, technical understanding, communication, attention to detail, and the ability to lead priorities across operations, maintenance, projects, and production schedules. Ideal candidates are proficient with SAP or other CMMS tools, Microsoft Office, trackers, dashboards, drawings, and documentation systems. They coordinate schedules, track action items, communicate status, support scope development, identify gaps, and improve safety, reliability, documentation, cost control, and execution quality. This role helps maintain critical facility systems while demonstrating Micron’s core values of People, Innovation, Tenacity, Collaboration, and Customer Focus. Responsibilities: Coo

About Ramp Ramp is building the smart infrastructure for finance teams, embedded in the transaction flow of every dollar a business spends. We automate how over $200B in annualized spend flows in and out of 70,000+ companies: authorizing payments, flagging risk, categorizing spend, and closing books. The problems are high-stakes, data-dense, and unforgiving. We hire people with high agency and high urgency. We look for slope over intercept. We care less about where you trained and more about what you’ve built. At Ramp, everyone is a builder who owns problems end to end and makes consequential decisions that shape the outcome. The median Ramp customer saves 5% and grows revenue 16% in their first year – far in excess of businesses operating without Ramp. We believe every ambitious company deserves the same. If you want to build systems that directly shape how companies move and manage billions, Ramp is the place to do it. Please note that this role will require you to be comfortable with working in-person at our NYC or SF office 3 days/week. We will sponsor you for relocation if you need to move for this role. What You’ll Do Drive the scheduling process and communicate logistics to all candidates and hiring teams Build a world-class team by providing a high-touch “white glove” experience at every step of the interview process Act as the primary contact during virtual and in-person interviews Develop collaborative relationships with Talent team members, hiring managers, and interviewers Spot and flag what isn't working such as interviewer load imbalances, bottlenecked stages, slow feedback and bring fixes Manage workflows within GSuite, Ramp’s ATS (Ashby), and scheduling tools for automation What You’ll Need 0-1+ years of coordination / admin experience, ideally in start-up or high-growth environments Excellent verbal and written communication skills with the ability to quickly build trust and rapport Organizational and time-management skills with superb attention to

Passion - you have it. For people, the EV revolution, our products, and align with our sustainable mission to improve the society we live in. Your passion is energetically fueled through social exchange and by providing an exceptional buying experience. Sounds like you? You know what to do! The opportunity We have an exciting opportunity as PoD Coordinator in Austria. We are looking for a passionate, experienced and a self-steering professional who can identify key opportunities within the small and medium-sized enterprises segment. A key part of your responsibility is managing the back office topics ensuring to maintain the high-quality service expected for our clients . This position is located at our office in Vienna. We believe in a hybrid model when it comes to remote and onsite work, knowing that both in-person collaboration and individual time to focus are needed. What matters most is that people get the time, and support, to do what needs to be done. And to enjoy doing it, of course. The responsibilities In this role you will take over responsibility on process flows and control the flow of payments from Polestar to partners but also the payments from our partners. In the POD (Planning, Order & Delivery) team you will have the possibility to be part of the whole sales process – both for new and pre-owned Polestar cars. See below for a more thorough breakdown of the various tasks and areas you'll be responsible for: Ensure that all payments are under control und processed in time Reports on market registrations and detailed analysis of segments and market trends Support the purchasing process for customer car deliveries with the NGA partners Accompany and support the Sales Operations Manager in implementing the needed process and system improvements The ideal candidate In order to succeed in this role, and at Polestar in general, there are a few characteristics you'll need to have. Tenacity. Flexibility. Curiosity. The ability to take the initiative, to meet

We believe that the way people interact with their finances will drastically improve in the next few years. We’re dedicated to empowering this transformation by building the tools and experiences that thousands of developers use to create their own products. Plaid powers the tools millions of people rely on to live a healthier financial life. We work with thousands of companies like Venmo, SoFi, several of the Fortune 500, and many of the largest banks to make it easy for people to connect their financial accounts to the apps and services they want to use. Plaid’s network covers 12,000 financial institutions across the US, Canada, UK and Europe. Founded in 2013, the company is headquartered in San Francisco with offices in New York, Seattle, Washington D.C., Raleigh, London, and Amsterdam. Plaid's Recruiting Operations team exists to build and sustain the infrastructure, programs, and data that enable our recruiting organization to hire effectively, efficiently, and equitably. We drive operational strategy, systems implementation, data integrity, and process consistency across the full hiring lifecycle. In 2026, we are focused on scaling our coordination function, fully operationalizing Ashby as our ATS, and launching programs that raise the bar for recruiting effectiveness across Plaid. We are a lean, high-impact team, and we are growing. As the Recruiting Operations Coordinator at Plaid, you will sit at the intersection of recruiting coordination and operational program support. You will own white-glove scheduling for high-touch hiring pipelines, serve as the on-site RC presence in our San Francisco office, and act as a core member of the Recruiting Operations team -- contributing to the systems, tools, and processes that keep the function running. This is an entry-level program management role that flexes between recruiting coordination and operational program support -- the balance will shift based on hiring volume and team needs. You will be one of the first pe

A World-Changing Company Palantir builds the world’s leading software for data-driven decisions and operations. By bringing the right data to the people who need it, our platforms empower our partners to develop lifesaving drugs, forecast supply chain disruptions, locate missing children, and more. The Role As a Talent Coordinator at Palantir, you will work closely with our hiring managers and recruiters to ensure a positive interview experience for all candidates. We’re looking for someone who is positive, resourceful, and who thrives under pressure. This position will rely heavily on your superb ability to manage multiple and competing priorities in a fast moving environment. You will be part of a team that is responsible for developing, implementing, and executing on a broad recruiting strategy, with an emphasis on efficiency and overall value generation (i.e. hiring awesome people!). Core Responsibilities Schedule multiple interviews with candidates with urgency and care; coordinate all details of the interviews. Manage professional written and verbal communication with candidates, recruiters, interviewers, and hiring managers throughout the interview process. Host candidates during their onsite interviews in office. Manage candidate records through our Applicant Tracking System (ATS) with excellent attention to detail. Create and run weekly tracking reports as necessary using the ATS. Take on an array of special projects that advance the mission of our Recruiting Team. What We Value Impeccable organizational skills and attention to detail. Superior time management and multi-tasking ability. Excellent team player who demonstrates superior professionalism, and discretion. Strong verbal and written communication skills. Strong analytical ability and proactive approach to problem solving. Willingness to take ownership for wide-ranging responsibilities and

A World-Changing Company Palantir builds the world’s leading software for data-driven decisions and operations. By bringing the right data to the people who need it, our platforms empower our partners to develop lifesaving drugs, forecast supply chain disruptions, locate missing children, and more. The Role As a Talent Coordinator at Palantir, you will work closely with our hiring managers and recruiters to ensure a positive interview experience for all candidates. We’re looking for someone who is positive, resourceful, and who thrives under pressure. This position will rely heavily on your superb ability to manage multiple and competing priorities in a fast moving environment. You will be part of a team that is responsible for developing, implementing, and executing on a broad recruiting strategy, with an emphasis on efficiency and overall value generation (i.e. hiring awesome people!). Core Responsibilities Schedule multiple interviews with candidates with urgency and care; coordinate all details of the interviews. Manage professional written and verbal communication with candidates, recruiters, interviewers, and hiring managers throughout the interview process. Host candidates during their onsite interviews in office. Manage candidate records through our Applicant Tracking System (ATS) with excellent attention to detail. Create and run weekly tracking reports as necessary using the ATS. Take on an array of special projects that advance the mission of our Recruiting Team. What We Value Impeccable organizational skills and attention to detail. Superior time management and multi-tasking ability. Excellent team player who demonstrates superior professionalism, and discretion. Strong verbal and written communication skills. Strong analytical ability and proactive approach to problem solving. Willingness to take ownership for wide-ranging responsibilities and

Who We Are Notion is the collaborative AI workspace where teams and agents think together . We're building one place where your knowledge, projects, meetings, and AI tools live side by side, so work is faster, clearer, and less fragmented. Millions of individuals, small teams, and large companies run their work on Notion. Notinos (our employees) are customer zero in bringing this future of work to life. We care about craft, building things that last, and the belief that great work is still fundamentally human. Our goal isn’t to ship the next feature. Each and every team of Notinos is working to set the standard for how humans work together in the AI era. From building a business’s system of record to making and managing AI agents to automating away the busy work, we care deeply about giving our customers more time for their life’s work. About the Role: The People Team at Notion exists to help build a generational company that enables people to do their best and most meaningful work. Hiring exceptional talent, at the right time and with care, is central to that mission. We’re looking for a Recruiting Coordinator in our Tokyo office to partner closely with Recruiters and Hiring Managers to create a thoughtful, well-run, and genuinely human candidate experience. This role sits at the center of our hiring process in Japan and plays an important role in how candidates experience Notion. What You’ll Do: Create a candidate experience that reflects Notion You’ll be one of the first and most consistent touchpoints candidates have with Notion. From scheduling interviews to answering questions and resolving issues, you’ll help ensure every interaction feels organized, respectful, and intentional. You’ll collaborate closely with Recruiters and Hiring Managers to continually refine our processes so candidates leave feeling excited about what we’re building, regardless of the outcome. Coordinate interviews with care and precision You’ll manage and schedule a high volume of interv

About Atari Atari is an interactive entertainment company and an iconic gaming industry brand recognized worldwide for its multi-platform games and licensed products. Atari owns and/or manages a portfolio of more than 400 games and franchises, including globally recognized brands such as Asteroids® , Centipede® , Missile Command® , Pong® , and RollerCoaster Tycoon® . The Atari family of brands includes Digital Eclipse, Nightdive Studios, Infogrames, AtariAge, MobyGames, as well as Hipster Whale, Coatsink, Early Morning Studios, and Stormteller Games—spanning game development, publishing, and community experiences worldwide. Atari operates internationally with offices in the US, UK, in France, Germany, Sweden, and India. About the role Münster, Germany · Part-time The Executive Assistant & Project Coordinator will provide executive, administrative and project coordination support to the CFO. Based in Germany and working closely with the CFO in France, you will help keep financial administration, corporate governance and cross-border operational matters moving to completion. This is a practical coordination role for someone who is organised, persistent and comfortable following up with banks, lawyers, tax advisers, notaries, corporate service providers and internal teams. You will coordinate documents, signatures, banking administration, KYC and AML requests, legal entity changes and board formalities across the Atari Group. You do not need to be an accountant or a technical finance specialist. You do need to be reliable with sensitive information, comfortable with formal processes and willing to chase the right people until an item is complete. What you’ll do Provide day-to-day executive and administrative support to the CFO, coordinating priorities across Germany, France and the US. Coordinate the preparation, circulation, approval and execution of corporate documents, board resolutions, powers of attorney and other legal or fi

About the Team OpenAI’s mission is to ensure that artificial general intelligence benefits all of humanity. Hiring the right people — especially at the executive level — is one of the most important ways we pursue this mission. We’re seeking a Recruiting Coordinator to join our team, focusing on the logistics and coordination of recruiting efforts for the Recruiting organization. This role will involve close collaboration with recruiters, sourcers, interviewers and hiring managers, ensuring operational excellence and a standout candidate experience. You will primarily be responsible for scheduling interviews, managing the logistics of onsite interviews, streamlining processes, and scaling programs. This role is a non-exempt, hourly position based on a 40-hour work week with potential for overtime earnings. About the Role As a Recruiting Coordinator, you will: Take ownership of the scheduling process, end to end, for evergreen and opportunistic hiring needs. Act as a partner for recruiting ops problems and help us find solutions through a mix of data, tools, and collaboration. Greet candidates onsite in the office to provide a welcoming interview experience. Be the primary scheduling and interview planner for various Recruiters and Hiring Managers across the Robotics team. Use our tools like Ashby, Guide, ChatGPT, G-Suite, and others to uphold a timely and positive hiring experience and process. Have the ability to problem solve and adapt to an ever-changing environment while maintaining confidentiality and discretion. Manage clear, concise, timely, and professional communication with candidates and hiring partners in written and verbal form. Handle candidate reimbursement & travel (domestic and international). Work with our Executive Operations team to support and improve candidate experience and management of senior and executive level candidates. Qualifications: 5+ years of recruiting coordination experience, including experience scaling processes and driving

Who We Are At Justworks, you’ll enjoy a welcoming and casual environment, great benefits, wellness program offerings, company retreats, and the ability to interact with and learn from leaders in the startup community. We work hard and care about our most prized asset - our people. We’re helping businesses get off the ground by enabling them to focus on running their business. We solve HR issues. We’re data-driven and never stop iterating. If you’d like to work in a supportive, entrepreneurial environment, are interested in building something meaningful and having fun while doing it, we’d love to hear from you. We're united by shared goals and shared motivations at Justworks. These are best summed up in our company values, which are reflected in our product and in our team. Our Values If this sounds like you, you’ll fit right in. Who You Are You're an exceptional operator who loves bringing order to complexity. You thrive behind the scenes, anticipating needs before others see them, keeping multiple priorities moving simultaneously, and creating leverage for senior leaders. You're equal parts project manager, executive coordinator, and problem solver. Whether you're coordinating executive travel, planning a leadership offsite, supporting a customer event, or finding a better way to automate repetitive work using AI, you enjoy making things run better than they did yesterday. You don't think of executive support as administrative work—you see it as enabling leaders to spend more time with customers, partners, employees, and prospects while you build the operating rhythm that keeps a fast-growing Revenue organization moving. This role is hybrid including an onsite working requirement of Tuesday-Thursday out of our office at 55 Water Street in New York City. What You'll Work On As the Executive Coordinator, Revenue, you'll help power the operating system behind the Revenue Leadership Team. Own calendar management and executive coordination for designated Revenue leaders