Administrative Assistant Receptionist Jobs

Build something people love Wealthsimple is Canada’s leading financial innovator. The company offers a full suite of simple, sophisticated financial products across managed investing, do-it-yourself trading, cryptocurrency, tax filing, spending and saving. Wealthsimple currently serves more than 4 million Canadians and holds over $155 billion in assets under administration. The company was founded in 2014 by a team of financial experts and technology entrepreneurs, and is headquartered in Toronto, Canada. We're proud of what we've built — and we're just getting started. Read our Culture Manual and learn more about how we work . About the Team As a Senior Associate on Wealthsimple's Treasury Cash Management team, you'll play a critical role in ensuring optimal cash flow management and operational efficiency. You'll manage daily payment processing operations, monitor balances across accounts, and develop immediate and short-term cash flow forecasts that drive liquidity and revenue optimization decisions. In this role you’ll have the opportunity to Process and validate daily payment transactions across multiple channels Manage journal entries with precision and timeliness Monitor and maintain target balance thresholds across banking relationships Develop and maintain short term cash flow forecasts Optimize liquidity positions to maximize financial returns Communicate cash position updates to relevant stakeholders Identify process improvement opportunities and implement solutions Analyze patterns in cash movements and highlight anomalies Support treasury operations during high-volume periods Skills you’ll bring Extreme attention to detail with strong data verification instincts Understanding of brokerage operations and settlement processes Demonstrated ability to thrive in fast-paced, dynamic environments Adaptability to quickly pivot between tasks and processes as priorities shift Exceptional organizational skills and structured approach to work Working knowledge of AI

Altana is the network for trusted trade. Our AI-powered product network empowers governments and businesses to build a more resilient and secure global economy while keeping trade flowing. The Opportunity at Altana The People Operations Manager will be responsible for the smooth day-to-day running of Altana’s London office and for supporting the people operations and HR needs of our growing UK team. Working from our London co-working space, this hybrid role blends office and culture management with hands-on people operations — creating a welcoming in-office experience and owning onboarding, benefits, and HR administration for Altana’s UK employees. As Altana expands into Europe, the People Operations Coordinator will also help stand up people operations across new EU locations. The People Operations Manager will report into Altana’s global People team and will work cross-functionally with Altana’s IT and Finance teams, as well as the UK leadership team. You Will Serve as Altana’s main point of contact with our London co-working/serviced-office provider managing our membership, desks, and meeting-room bookings, and raising any building or facilities issues (reception, cleaning, and facilities are provided by the building). Keep the team’s space running smoothly including team supplies, equipment, and any Altana-specific needs beyond what the building provides. Own the in-office experience and culture, organise team socials, celebrations, and in-office moments, and run logistics for all-hands, visitors, and events that make the London office somewhere people want to be. Coordinate on-site logistics for new joiners and visiting global colleagues and customers, including desk setup, building access, and a smooth first day in the office. Own new-hire onboarding for UK employees including offer and contract paperwork, right-to-work checks, inductions, equipment, and first-week setup in partnership with IT and hiring managers. Administer UK employee benefits, including enr

About the role: We are looking for a dedicated IT Engineer to manage and support our IT infrastructure. The ideal candidate will be responsible for maintaining and optimizing key technologies, including Microsoft Intune, Okta, Google Workspace, Jamf, Slack, and Meraki This role requires in-office presence in our New York office four days per week. What you will do: Administer Intune for mobile device management and security of our Windows devices. Manage and maintain Okta for identity and access management. Administer and support Google Workspace applications and services. Oversee administration of Jamf for managing Apple devices. Manage Slack for team communication and collaboration. Manage Meraki and WebEx infrastructure Monitor system performance and troubleshoot issues as they arise. Implement and maintain security protocols to protect company data. Provide technical support to staff and resolve IT-related issues. Collaborate with other departments to understand and meet their IT needs. Maintain documentation of IT processes and systems. What we’re looking for: Proven experience in a similar role, supporting an international organization of 100+ employees. Strong understanding of network and system security principles. Excellent troubleshooting and problem-solving skills. Strong communication and interpersonal skills. Strong dedication to customer service Ability to manage multiple tasks and projects simultaneously. Experience working with automation Proficiency with Intune, Okta, Google Workspace, Jamf, and Slack. Able to provide off-hours support, on rotation, or as needed Bonus: Experience working in a healthcare space or startup space. Benefits & Perks: #LI-Hybrid Hybrid work schedule with weekly lunches and stocked fridges Monthly social committees for company events 18 vacation days, 9 company holidays, 5 sick days, and 2 personal days Stock options for every full-time employee Paid parental leave 401k benefit Commut

Build something people love Wealthsimple is Canada’s leading financial innovator. The company offers a full suite of simple, sophisticated financial products across managed investing, do-it-yourself trading, cryptocurrency, tax filing, spending and saving. Wealthsimple currently serves more than 4 million Canadians and holds over $155 billion in assets under administration. The company was founded in 2014 by a team of financial experts and technology entrepreneurs, and is headquartered in Toronto, Canada. We're proud of what we've built — and we're just getting started. Read our Culture Manual and learn more about how we work . About the team The Investment Research Team is at the core of every investment product designed at Wealthsimple. Our team combines deep market expertise with strategic vision, developing best-in-class investment strategies that serve our growing client base. We analyze financial products and securities with a data-driven approach, ensuring our offerings meet client needs while aligning with our mission to empower people with financial freedom. What you'll do Conduct thorough daily order reviews for algorithm-generated trades across managed portfolios to verify accuracy and ensure abnormal order resolution prior to submission to the trade desk. Perform systematic, regular reviews of managed accounts to proactively identify and resolve operational bottlenecks, workflow friction, and systemic trading issues. Apply a disciplined, process-oriented, and operational mindset to execute daily portfolio management and trading support tasks reliably and efficiently. Collaborate closely with internal trading desks, investment operations, and product teams to streamline trade execution workflows and enhance portfolio tracking capabilities. Skills you bring 1-2 years of professional experience in portfolio operations, trade execution, or financial analysis within a modern financial institution or fintech setting. Strong analytical thinking and quantitative

The Compensation Analyst supports day-to-day execution of TaylorMade’s core compensation processes and assists with defined activities in the annual merit, bonus, and salary planning cycles. This intermediate-level role works with established guidelines and manager oversight, performs analysis for routine and moderately complex pay decisions, and collaborates with HR Business Partners, Finance, Payroll, HR Systems, and international HR teams to support accurate and efficient compensation operations. Essential Functions and Key Responsibilities: Compensation assessments: Supports evaluations for new hires, promotions, transfers, reorganizations, and new or changed roles by gathering data, completing market pricing and internal equity analyses, reviewing FLSA considerations, and preparing grade recommendations for review. Escalates non-routine or precedent-setting cases. Sales compensation: Supports administration of the US and Canada sales compensation plans, including maintaining plan documents and agreements, preparing commission calculations, validating payout data, routing approved payments to Payroll, and producing incentive statements. Elevates exceptions for review. Market pricing and surveys: Maintains market pricing data and tools, completes job matches, supports survey participation and data submissions, analyzes survey results, and assists with expanding pricing coverage into additional international regions. Planning cycles and Workday: Supports eligibility validation, data preparation, testing, and issue resolution for merit, bonus, and salary planning. Maintains assigned compensation structures, grades, plans, and job data in Workday in accordance with established procedures and partners with HR Systems on configuration testing. Data integrity and compliance: Performs recurring compensation audits across Workday and downstream systems, investigates discrepancies, and supports pay

Toast is driven by building the all-in-one restaurant platform that helps restaurants operate their business, increase sales, engage guests, and keep employees happy. Our Talent Operations team is the heartbeat of our People and Places function, responsible for building global scalable tools, systems, processes, and dashboards that support our employees at every stage of their employee journey. We are helping transform the way that the People and Places Team delivers service to employees. As the Senior Manager of Talent Operations (NA) you will help build and deliver a frictionless employee experience spanning across the employee lifecycle for our teams in North America. You will have a critical role on the operations leadership team and will play a part in building out a global “shared services” model. In this role, you will be accountable for the team of people providing front line support for all employee inquiries including benefits and leave administration as well as other operational activities and program delivery. To be successful in this role, you must have a customer-centric and continuous improvement mindset, a proven ability to leverage technology and processes to elevate the employee experience, strong stakeholder management as well as experience building and managing a shared services team in a global matrixed organization. This role reports to the Director, Talent Operations and will work closely across our global centers of excellence (COEs). A day in the life (Responsibilities) Lead People Services (Shared Services) delivery for the North America region. Coach, manage and develop a team of people operations professionals, with a focus on high-quality service delivery across the employee lifecycle including operations, benefits, compensation, and more. Define and monitor metrics and SLAs to measure success of the team and provide insights for decision-making. Drive continuous improvements focused on automation, standardization and s

Sales Operations Analyst I itD is seeking a Sales Operations Analyst I to support the end-to-end execution of partner incentive and investment programs, ensuring deals move accurately and efficiently from contracting through supplier onboarding and final payout. The ideal candidate will bring experience in operations, deal fulfillment, contract administration, procurement, or transactional finance, with a strong track record of accuracy in high-volume, detail-oriented work. Location: Austin, TX — Hybrid, 3 days per week onsite Duration : 12 Months We provide comprehensive medical benefits, a 401k plan, paid holidays, and more. Please note that we are only considering direct W2 candidates at this time, as we are unable to offer sponsorship. Responsibilities Manage high volumes of incoming deals through the full contracting-to-payout lifecycle, ensuring required approvals, validations, and documentation are complete. Create, update, and maintain records for accounts, contracts, incentive requests, and payout activities with a high degree of accuracy and completeness. Review executed contracts and accurately enter key information, including entities, term dates, approved amounts, caps, accounting codes, cost centers, projects, and supplier information. Coordinate supplier onboarding and procurement activities, track requests through completion, monitor outstanding requirements, and escalate blockers as needed. Prepare and submit payout requests with complete supporting documentation, validating amounts, coding, entities, and contract requirements before submission. Track payouts from request through approval and payment, investigate and resolve rejections or exceptions, and reconcile paid amounts against approved and contracted amounts. Maintain recurring trackers, dashboards, reports, exception logs, and standard operating procedures while partnering with Finance, Deal Operations, and other stakeholders on documentation and close activities. Internal Responsibilities

Build something people love Wealthsimple is Canada’s leading financial innovator. The company offers a full suite of simple, sophisticated financial products across managed investing, do-it-yourself trading, cryptocurrency, tax filing, spending and saving. Wealthsimple currently serves more than 4 million Canadians and holds over $155 billion in assets under administration. The company was founded in 2014 by a team of financial experts and technology entrepreneurs, and is headquartered in Toronto, Canada. We're proud of what we've built — and we're just getting started. Read our Culture Manual and learn more about how we work . About the role We're hiring a Growth Engagement Specialist to play a critical role in Wealthsimple's proactive client communication initiatives. This role is both technical and creative, where you'll work on the planning and execution of end-to-end growth marketing campaigns across Wealthsimple's brand and product ecosystem, using AI-assisted tooling to do it faster and better than ever before. The ideal candidate is one who can think "client-first," who can balance multiple projects simultaneously without sacrificing on quality, and who understands the interconnected technical and creative elements of consumer performance marketing programs — including where AI can meaningfully accelerate or improve that work. You'll be joining our multidisciplinary Growth organization where you'll work with stakeholders from Product, Engineering, Design, Data Science, and other growth and lifecycle marketers like yourself. What you'll do: Own day-to-day execution of multi-channel marketing campaigns (esp. in-app content, email and mobile push), including segmenting target audiences, orchestrating multi-channel journeys, building templates, QA & deploying campaigns, and reporting on performance Use AI tools (e.g. Claude, Braze's AI features, or similar) to improve QA, content generation, campaign briefs, and reporting, and help build repeatable AI-powere

Build something people love Wealthsimple is Canada’s leading financial innovator. The company offers a full suite of simple, sophisticated financial products across managed investing, do-it-yourself trading, cryptocurrency, tax filing, spending and saving. Wealthsimple currently serves more than 4 million Canadians and holds over $155 billion in assets under administration. The company was founded in 2014 by a team of financial experts and technology entrepreneurs, and is headquartered in Toronto, Canada. We're proud of what we've built — and we're just getting started. Read our Culture Manual and learn more about how we work . The Role We're looking for a Marketing Developer to join our Growth & Lifecycle Marketing team. This is a 18-month fixed term contract position. This is a highly technical role that sits at the intersection of marketing, development, and data. You'll be the technical anchor for our multi-channel lifecycle marketing programs, building sophisticated automation systems, creating interactive email, in-app and web experiences, and ensuring our marketing technology stack runs smoothly. As our Marketing Developer, you'll work closely with marketers, designers, and engineers to translate business needs into technical solutions. You'll be the subject matter expert on our marketing automation platform (Braze) and push the boundaries of what's possible in lifecycle marketing. What You'll Do Development & Design Create and maintain our email templates and email design system Build interactive email experiences, including dropdowns, carousels, and AMP for email Code advanced techniques like background images, device targeting, and dark mode support Provide development guidance and support to the Lifecycle Marketing team for email and in-app message builds Stay current on industry changes and email client support updates Act as SME on email and in-app message feasibility, scope creative designs, and explain channel nuances Troubleshoot and resolve

Secure Every Identity, from AI to Human Identity is the key to unlocking the potential of AI. Okta secures AI by building the trusted, neutral infrastructure that enables organizations to safely embrace this new era. This work requires a relentless drive to solve complex challenges with real-world stakes. We are looking for builders and owners who operate with speed and urgency and execute with excellence. This is an opportunity to do career-defining work. We're all in on this mission. If you are too, let's talk. Okta Identity Governance (OIG) organization is looking for a Senior Engineer to join our team — OIG is Okta’s Identity Governance and Administration solution that is directly responsible for one of the most critical and visible workflows in enterprise identity: how employees request, approve, and gain access to the resources they need. Opportunity As a Senior Engineer on the OIG team, you will be involved into development, design, and maintenance of our product to serve enterprise customers at scale. You will involve the architecture and evolution of our product features — spanning the across different access governance personas — and work collaboratively across engineering, product, and design to deliver features that are secure, scalable, and delightful to use. This is a role for someone who thinks in systems, leads with craft, and is energized by the challenge of building enterprise-grade software that millions of users depend on. This is a rare opportunity to join a team where your technical decisions will directly shape how thousands of enterprises manage access governance at scale, where the technical challenges are genuinely hard, and where the work you ship will be seen and felt by real users every day. Job Duties And Responsibilities Take end-to-end ownership of feature areas — from technical design through implementation, testing, deployment, and post-launch monitoring Design, build, and ship high-quality, production-ready features ac

WHO WE ARE: Zinnia is the leading technology platform for accelerating life and annuities growth. With innovative enterprise solutions and data insights, Zinnia simplifies the experience of buying, selling, and administering insurance products. All of which enables more people to protect their financial futures. Our success is driven by a commitment to three core values: be bold, team up, deliver value – and that we do. Zinnia has over $180 billion in assets under administration, serves 100+ carrier clients, 2500 distributors and partners, and over 2 million policyholders. WHO YOU ARE: We are hiring a Senior Technical Product Manager for a highly visible, client-facing role. You'll lead the API build and client onboarding and implementation, from technical kickoff through production go-live, and partner with Sales and Pre-Sales to win and launch business. This is a high-impact role for a hands-on product manager. You'll define and own the technical requirements, including API design, data models, event-driven integrations, and traffic management policies such as rate limiting and throttling. You'll bring the technical depth to shape architecture decisions with specificity, not just business cases. When integrations break, you'll dive deep with engineering to find the root cause and drive the fix. You'll serve as the technical voice our clients can trust. You'll lead integration design sessions with client architects and technology leaders, turn their requirements into plans your engineering teams can execute, and see those plans through production. You'll write concisely and present complex technical topics with equal clarity to engineers and senior executives. WHAT YOU'LL DO: Write clear, testable product requirements, API specifications (OpenAPI), and acceptance criteria. Drive the SDLC across design, build, test, release, and post-release validation. Own and execute client onboarding and implementation end to end, from technical kickoff and integration design thr

ABOUT THE TEAM The Admin & Identity and Access Management (Admin & IAM) team at Mural defines how users sign in, manage their identities, and access Mural's products, as well as how administrators configure and govern their organizations. We own authentication & authorization, Single Sign-On (SSO), Multi-Factor Authentication (MFA), user provisioning (SCIM), session management, and the core permission model that powers roles and access control across companies and workspaces. We also own the enterprise administration experience; the configuration and controls that company and workspace admins use to manage their organizations and users. By providing secure, clear, and intuitive controls for users and administrators, we help organizations adopt Mural quickly and collaborate with confidence. YOUR MISSION As a Senior Software Engineer on the Admin & IAM team, you will design and ship these capabilities end-to-end, from identity primitives like the permission model and authentication flows to the admin surfaces enterprise customers use every day. Senior Engineers on Admin & IAM own complex technical initiatives, influence platform and security best practices, and collaborate closely with Product, Design, and Infrastructure to deliver secure experiences that feel simple and intuitive. You will report to an Engineering Manager and work with a small, focused team in a remote-first environment, with the option to work from our Buenos Aires office. WHAT YOU'LL DO Build and evolve core identity and access systems that power authentication & authorization, SSO, user provisioning, session management, and permissions across Mural Build and evolve the enterprise administration experience, including company and workspace configuration, user and content administration, billing, and internal admin tooling Collaborate with cross-functional partners to design and ship secure, intuitive access and administration experiences for users and administrators Prototype

About the team The HR Shared Services team comprises four members, including the team lead, and supports benefits operations across 24 countries across the globe. The team manages end-to-end employee lifecycle processes, covering activities across the hire-to-retire spectrum. The role will be responsible for end-to-end Benefits administration, including Benefits enrollments, changes and cancellations, vendor management and escalations, renewals, reporting and reconciliations, employee queries, and Benefits-related payroll inputs. The role will also partner with internal stakeholders and vendors, support Benefits communications and compliance, maintain process documentation, and identify opportunities for process improvement, standardization, and automation, while supporting ad hoc Benefits projects and initiatives. We are looking for a candidate with 3-4 years of relevant experience in HR Shared Services, preferably with exposure to Benefits operations, and a strong understanding of Benefits. Position Expectations We are looking for Individual Contributor as part of the HR Shared Services team in India Manage end-to-end Benefits operations, vendor relations, employee escalations, and compliance within defined SLAs. Learn and perform newly transitioned processes and over time gain subject matter expertise in Benefits. Adhere to and demonstrate high proficiency in agreed critical metrics & SLAs Assist in building and maintaining the Standard Operating Procedures for Case Management Deliver high quality and consistent service delivery to all internal customers and partners and follow Standard Operating Procedures Key Skills & Abilities 3–4 years of hands-on experience in Core Benefits within an HR Shared Services or Global Benefits environment, preferably supporting the Americas region. Strong knowledge of Benefits administration and operations, with experience across areas such as health & welfare benefits, retirement/pension benefits, leave or statutory b

The opportunity We’re building our reseller channel in Japan from the ground up. As our first Channel Sales Coordinator, you’ll help turn early partner relationships into a repeatable program. You’ll keep onboarding, contracts, training, and day-to-day requests moving while helping us improve the processes behind them. This is a hands-on role with room to grow. You’ll do well here if you take initiative, enjoy working with people, and can make progress before every process is fully defined. What you’ll do Coordinate reseller onboarding, from initial paperwork through training and launch readiness. Prepare and track contracts, partner records, and other sales administration. Help partners get the information and support they need to start selling. Work with sales, operations, and other teams to resolve partner questions and remove blockers. Keep partner activity, next steps, and reporting accurate and up to date. Spot gaps in the partner experience and help build better workflows as the channel grows. What you’ll bring Experience in sales coordination, partner operations, sales support, or a related role. Fluent Japanese and English, with the ability to work confidently with partners and colleagues in both languages. Strong organization and follow-through across multiple priorities. A proactive, resourceful approach to work that does not yet have a playbook. Clear communication and a collaborative working style. Interest in building a reseller program and growing your career in channel sales. Application Guidelines Candidates may submit up to 9 active applications within a 60-day period. Reapplications to the same role are accepted 90 days after a previous application has been reviewed. Use of AI in Our Hiring Process We may use automated AI tools to evaluate job applications for efficiency and consistency. These tools comply with local regulations, including bias audits, and we handle all personal data in accordance with state and local privacy laws. Contact u

We are a global team of innovators and pioneers dedicated to shaping the future of observability. At New Relic, we build an intelligent platform that empowers companies to thrive in an AI-first world by giving them unparalleled insight into their complex systems. As we continue to expand our global footprint, we're looking for passionate people to join our mission. If you're ready to help the world's best companies optimize their digital applications, we invite you to explore a career with us! Your opportunity New Relic is seeking a highly motivated individual to join our IT Support team! This role incorporates Tier 1 and Tier 2 technical support, ranging from password resets to systems administration. In addition to day-to-day work, you will have opportunities to spearhead projects, learn new platforms, and collaborate with cross-functional teams. We are looking for a creative problem solver with a strong work ethic. We expect our technicians to provide intuitive tech support, know how to ask the right questions, and be empathetic to our end users. To succeed in this role, you must be self-driven and passionate about learning. We value a strong team dynamic, and we encourage both independent and collaborative working styles. What you'll do In this role, you will provide front-end and back-end support in our primarily Mac environment. This is a mainly office based role, which means you will work out of our San Francisco office a minimum of three days per week (Mon/Tue/Wed). You will also provide remote support to New Relic employees globally. Day-to-day responsibilities will include the following: Respond to internal support inquiries in person, via Slack, email Configure and setup IT hardware, including laptops, printers, and peripherals Technology enablement service and training Provision, de-provision, user accounts & system access Provide event & meeting support via Google Meet Install, configure, and troubleshoot software packages, includi