Head Of Administration Jobs

This position is responsible for providing administrative support to divisional leaders, and other general support across multiple functions so that office operations run smoothly. In addition to regular administrative assistant tasks, they will coordinate internal/external meetings and events, manage relationships with vendors/stakeholders that support the facility, and handle front desk operations. Essential Functions and Key Responsibilities: Office/Facility Support Act as a liaison between the office staff, building property management, TaylorMade security and contractors to maintain a safe, clean and comfortable working environment for staff. Work with Marketing department to update office branding as needed. Serve as primary contact with parcel and mail carriers. Arrange shipments/deliveries, retrieve and distributes office mail and parcels. Coordinate with IT on all general office equipment issues and repairs. Liaise with Security for all access changes/issues. Manage showroom/conference room booking calendar, and ensure all rooms are adequately equipped with necessary functionalities. Ensure the appearance of the reception area and all conference rooms meets established standards. Cover front desk reception responsibilities, including greeting and registering visitors, and issuance of parking passes. Administrative Support Provide full administrative support to Division President and Head of Sales (daily calendar management; receiving and filtering calls, mail and other correspondences; arranging travel; preparing expense reports; etc). Provide ad-hoc support to other senior leaders (primarily travel arrangements and expense reports). Coordinate large group meetings, townhalls, customer visits and other onsite events. Manage all non-trade purchase orders and vendor set-up. Recon

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference. Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact. We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together. Job Description Administrative Coordinator (m/f/d) Tubulis ADC Innovation Center (Martinsried, Germany) Location: TubulisADC Innovation Center (Martinsried, Germany) Reports to: Vice President of Research and Head of the Tubulis ADC Innovation Center Key Responsibilities Executive and Administrative Support Proactively manage calendars, travel, expenses, and key commitments for the Vice President of Research and provide administrative support to designated site leaders. Organize and schedule internal, cross-functional, and external meetings across time zones, including coordination of logistics, agendas, materials, and follow-up actions. Prepare correspondence, reports, presentations, brief

SpaceX was founded under the belief that a future where humanity is out exploring the stars is fundamentally more exciting than one where we are not. Today, SpaceX is actively developing the technologies to make this possible, with the ultimate goal of making life multiplanetary and expanding consciousness to the stars. SpaceXSI is building Super Intelligence to help humanity understand the universe. Our teams are building the full Super Intelligence stack: from our Colossus supercomputers, to Grok models, to our suite of applications, including Grok Bot, Grok Build, Grok Imagine, Grok Voice, and X. We're creating a powerful flywheel where more compute trains better models, better models power more useful products, and what we learn from people using those products shapes what we build next. ABOUT THE ROLE : As the Head of Independent Agencies, you will own our independent and performance agency portfolio and third-party partnerships. You will drive revenue growth through strategic relationships, education, and ideation directly with agencies — and own a focused set of partner relationships that help agencies and sellers evaluate and scale the company. You will develop strategic relationships across critical indy and performance agencies. You will partner with Client Partners, Mid-Market sales, product/measurement, and broader agency leadership to deliver a cohesive engagement plan. You will also arm agencies with the knowledge and tools to innovate and sell through ideas featuring X — including measurement guidance via partners. This is a senior individual-contributor role with commercial influence; the remit may grow over time. RESPONSIBILITIES: Agency Portfolio: Increase revenue across agency-driven accounts and unlock new advertisers Build trusted partnerships, expand and deepen relationships, and facilitate active communication between agencies and X Partner with Client Partners and Mid-Market sales on agency support plans, growth strategies, and day-to-d

About Us: AI needs a new infrastructure layer. We're building it at Modal. Every era of computing brought new workloads that previous infrastructure couldn't support: mainframes, databases, and the cloud. Each time, the company that rebuilt the layer underneath defined the decade. AI is no different, except it touches everything instead of one slice, and the window to build the layer underneath it is open right now. Our customers include category-defining companies like Ramp , Cognition, DoorDash, and Suno. They rely on Modal for instant GPU access, sub-second container starts, and native storage, so it's simple to serve low-latency inference, fine-tune models, and access production-ready sandboxes at scale. We've passed $1B in annualized run rate, up 15x from a year ago. In October 2026 we raised a $750M Series D led by Accel at a $15.75B valuation. Our team includes creators of popular open-source projects (e.g., Seaborn , Luigi ), academic researchers, international olympiad medalists, and experienced engineering and product leaders with decades of experience. The Role: Modal builds the infrastructure that lets engineers run AI workloads without the usual pain. To do this well, we need exceptional people – and that’s where you come in. As the first dedicated GTM recruiter on our Talent team, you’ll own sales, GTM, and other G&A searches end-to-end. You’ll work closely with our Head of Talent, founders, and GTM leads to shape how we hire and help bring in the people who will define what Modal becomes. What you’ll do: Drive full-cycle recruiting for key hires across GTM and G&A functions (sourcing, pitching, guiding interviews, and closing candidates) Partner with GTM leaders to understand the real work and calibrate on what great looks like Help set our hiring bar and how we evaluate talent Execute creative top-of-funnel strategies that resonate with a strong community of experienced GTM talent Deliver a fast, respectful, honest candidate experience Bring

Replit is the agentic software creation platform that enables anyone to build applications using natural language. With millions of users worldwide, Replit is democratizing software development by removing traditional barriers to application creation. About the role: Replit is the fastest way to turn ideas into software. With our powerful AI-powered Agent and Assistant, anyone can create and launch apps from natural language in just one click. Build and deploy full-stack applications directly from your browser—no setup required. Never written a line of code in your life? No problem. Replit makes software creation accessible, collaborative, and lightning-fast. Join us in our mission to empower the next generation of builders. We are seeking a Strategic Finance professional to join Replit's growing team in Foster City, CA. In this critical role, you'll work in a lean team supporting high-impact strategic and operational initiatives across the business to drive data-driven decision making. You’ll partner directly with executive leadership and the Board to align financial strategies with our ambitious growth objectives. This role reports to the Head of Finance. Roles & Responsibilities: You'll contribute to critical projects across three main core areas: Internal Strategic & Operational Initiatives Cross-Functional Partnership: Partner with Sales, Marketing, Support, Product, and Engineering teams to build financial models and analyses that drive organizational decision-making New product launches: Build and present financial models, business cases, and investment analyses for new product launches GTM Finance: Partner with go-to-market leadership to drive growth through sales capacity planning, funnel and pipeline analytics, pricing strategy and resource allocation Pricing & Packaging: Analyze pricing and packaging strategies using quantitative and qualitative frameworks to recommend optimal approaches Unit Economics: Recommend strategies that balance growth

We are looking for a detail-oriented team player with a passion for workplace design to take ownership of global workplace design and project execution . Joining the Workplace team, you will report to the Head of Global Workplace & Real Estate and execute both short- and long-term projects to support Asana’s global expansion . The Workplace team supports every Asana by creating welcoming, comfortable, and inclusive environments where everyone can perform at their best . This role is based in our San Francisco office with an office-centric hybrid schedule . The standard in-office days are Monday, Tuesday, and Thursday . Most Asanas have the option to work from home on Wednesdays . Working from home on Fridays depends on the type of work you do and the teams with which you partner . If you're i nterviewing for this role, your recruiter will share more about the in-office requirements . What you’ll achieve Lead the planning and execution of all new office builds, construction, and reconfigurations across global temporary (co-working) and leased spaces . Develop, maintain, and implement workplace design and graphic standards across all office locations . Collaborate closely with local Workplace leads to ensure design alignment, seamless office expansion, and high end-user satisfaction . Oversee design-related purchasing, including global furniture vendor management, quotes, and procurement . Source local furniture and environmental branding vendors globally, maintaining a resource directory and assisting site leads as needed . Manage project budgets, billing, CAPEX and OPEX cost roll-ups, and annual financial tracking . Oversee global occupancy and space planning, act as the space planning software administrator, and deliver monthly analytics, test fits, and occupancy projections . Drive the workflow for desk moves and department relocations while providing ongoing training and support to site leads and space captains . About you Demonstrates curiosity about AI tool

About the Role N26 is seeking an analytical, regulatory-minded Complaints Compliance & Prevention Manager to lead compliance governance, audit remediation, and the preventive control framework within our Complaints Management & Prevention department. Reporting directly to the head of the department, you will own the end-to-end planning and execution of our regulatory remediation roadmap, separating administrative control and preventive functions from operational case handling. In this role, you will establish a robust, BaFin-compliant preventive Root Cause Analysis (RCA) framework and oversee CMP's Written Orders (SfO) to ensure full operational integrity, data quality, and compliance across all active N26 markets.The role combines a compliance mindset with deep understanding of operations specificity. What You Will Do Regulatory Remediation & Governance: Lead the end-to-end delivery of the regulatory remediation roadmap, managing Test of Design (ToD) and Test of Effectiveness (ToE) milestones in alignment with BaFin MaBeschwer, MaComp, MaRisk, and general KWG expectations. Preventive Framework & RCA: Build, govern, and scale the preventive RCA framework (MaBeschwer Tz. 18), establishing risk-based selection triggers beyond volume (e.g., PSD2, WpHG, financial loss, reputational risk) to eliminate systematic product and process defects. Written Order (SfO) Ownership: Maintain, update, and own CMP’s Written Orders, procedures, and work instructions for structural compliance, process consistency, and cross-market operational alignment. Control Function & Stakeholder Interface: Serve as the primary operational contact for 2LoD (Compliance, Risk Management), 3LoD (Internal Audit), and external regulatory stakeholders. Team Leadership & Performance: Direct and mentor Associate/Specialist team members in the matrix structure and cross-functional alignment with Product, Tech (PTX), Legal, and CS. What You Will Bring Minimal requirements:

About the Role N26 is seeking an analytical, regulatory-minded Complaints Compliance & Prevention Manager to lead compliance governance, audit remediation, and the preventive control framework within our Complaints Management & Prevention department. Reporting directly to the head of the department, you will own the end-to-end planning and execution of our regulatory remediation roadmap, separating administrative control and preventive functions from operational case handling. In this role, you will establish a robust, BaFin-compliant preventive Root Cause Analysis (RCA) framework and oversee CMP's Written Orders (SfO) to ensure full operational integrity, data quality, and compliance across all active N26 markets.The role combines a compliance mindset with deep understanding of operations specificity. What You Will Do Regulatory Remediation & Governance: Lead the end-to-end delivery of the regulatory remediation roadmap, managing Test of Design (ToD) and Test of Effectiveness (ToE) milestones in alignment with BaFin MaBeschwer, MaComp, MaRisk, and general KWG expectations. Preventive Framework & RCA: Build, govern, and scale the preventive RCA framework (MaBeschwer Tz. 18), establishing risk-based selection triggers beyond volume (e.g., PSD2, WpHG, financial loss, reputational risk) to eliminate systematic product and process defects. Written Order (SfO) Ownership: Maintain, update, and own CMP’s Written Orders, procedures, and work instructions for structural compliance, process consistency, and cross-market operational alignment. Control Function & Stakeholder Interface: Serve as the primary operational contact for 2LoD (Compliance, Risk Management), 3LoD (Internal Audit), and external regulatory stakeholders. Team Leadership & Performance: Direct and mentor Associate/Specialist team members in the matrix structure and cross-functional alignment with Product, Tech (PTX), Legal, and CS. What You Will Bring Minimal requirements:

About Anthropic Anthropic’s mission is to create reliable, interpretable, and steerable AI systems. We want AI to be safe and beneficial for our users and for society as a whole. Our team is a quickly growing group of committed researchers, engineers, policy experts, and business leaders working together to build beneficial AI systems. About the role Anthropic's Investor Relations team manages our relationships with shareholders, prospective investors, and the broader financial community, and helps educate investors on Anthropic's mission, strategy, and financial performance. As the Operations Lead for the team, you'll own the administrative and operational backbone that keeps IR running smoothly, from coordinating investor meetings and preparing the team for them to managing the vendors and logistics behind high-profile events and visits. You'll work directly with the Head of Investor Relations and the IR team, and cross-functionally with Finance leadership, Finance & Strategy, Capital Markets, Accounting, Corporate Legal, Communications, and Workplace, to make sure every investor touchpoint reflects well on Anthropic. Because the function is still being built, you will often be creating the process rather than following one. This role suits someone who is highly proactive, thrives on structure, anticipates needs before they arise, and enjoys being the person who makes complex logistics look effortless. Key responsibilities Schedule and coordinate investor calls, meetings, and briefings, managing calendars across multiple stakeholders and time zones, and helping the team prioritize when investor demand exceeds our capacity Partner with internal teams and on-site staff to plan and execute investor events, visits, and other in-person engagements Prepare the team and executives for investor conversations and capturing follow-ups afterward Own vendor relationships for IR-related services, from sourcing through ongoing management of scope, budget, and performa

We are looking for a detail-oriented, strategic team player to join as a Benefits Manager on Asana’s People Team . In this role, you will design and scale foundational benefits programs that drive consistency, well-being, and equity across our North America organization . You will own key offerings, including health & welfare benefits, wellness, and retirement, ensuring every Asana has access to comprehensive, competi tive support . The People Team at Asana works to enable all Asanas to achieve our goals as a company in a way that is consistent with our values . We focus on recruiting, developing, and retaining exceptional talent from diverse backgrounds, ensuring that eve ryone can thrive, grow, and make a meaningful impact in support of Asana's broader mission: to help humanity thrive by enabling all teams to collaborate seamlessly and eff ectively . This role is based in our San Francisco office with an office-centric hybrid schedule . The standard in-office days are Monday, Tuesday, and Thursday . Most Asanas have the option to work from home on Wednesdays . Workin g from home on Fridays depends on the type of work you do and the teams with which you partner . If you're interviewing for this role, your recruiter will share more about the in-office requirements . What you’ll achieve Partner with the Head of Global Benefits to own the strategy, design, and execution of high-impact benefits programs across the U.S. and Canada . Shape Benefits Strategy: Design and continuously improve the overall experience, communications, and delivery of benefits programs, maximizing employee well-being and reducing friction for all Asanas . Manage Vendor and Broker Relationships: Own relationships with brokers, carriers, and third-party administrators across medical, dental, vision, life, disability, and retirement programs, leading renewals and ongoing performance management . Serve as the Benefits Systems Expert: Establish yourself as the administrator for our benefits admi

We are seeking an experienced Executive Assistant with at least 3-7 years of experience to support high level executives. The ideal candidate will be proactive, highly organized and capable of managing complex schedules and administrative tasks. This role requires strong interpersonal skills, attention to detail and the ability to handle confidential information with discretion. At Datadog, Business Operations run the day-to-day operations for Datadog and help to keep our employees safe, happy and productive, which means every day is different. Business Operations work closely with leadership and employees to ensure that Datadog keeps scaling smoothly and remains a great place to work. Datadog is looking for an Executive Assistant who thrives in a fast-paced, dynamic work environment to provide exemplary support for high level executives.This highly visible and professional position requires diligent attention to detail, impeccable time management skills, and an ability to multitask. This role reports directly to the Head of Executive Support. At Datadog, we place value in our office culture - the relationships and collaboration it builds and the creativity it brings to the table. We operate as a hybrid workplace to ensure our Datadogs can create a work-life harmony that best fits them. What You’ll Do: Manage and maintain executive schedules, coordinate internal and external meetings, arrange calls, dinners, events, etc. Coordinate and manage projects and follow-up on action items Assist in the preparation of agendas and materials for meetings Work with the Executive Support Team on projects related to new hires, events, office functions, socials, offsite meetings, etc Who You Are: 3-7 years of experience supporting multiple leaders and high level executives Tech-savvy with a strong interest in using technology to improve work efficiency Proficient in Google Workspace Someone with high integrity who can maintain complete confidentiality on all business matters

About Pinterest: Millions of people around the world come to our platform to find creative ideas, dream about new possibilities and plan for memories that will last a lifetime. At Pinterest, we’re on a mission to bring everyone the inspiration to create a life they love, and that starts with the people behind the product. Discover a career where you ignite innovation for millions, transform passion into growth opportunities, celebrate each other’s unique experiences and embrace the flexibility to do your best work. Creating a career you love? It’s Possible. At Pinterest, AI isn't just a feature, it's a powerful partner that augments our creativity and amplifies our impact, and we’re looking for candidates who are excited to be a part of that. To get a complete picture of your experience and abilities, we’ll explore your foundational skills and how you collaborate with AI. Through our interview process, what matters most is that you can always explain your approach, showing us not just what you know, but how you think. You can read more about our AI interview philosophy and how we use AI in our recruiting process here . Sr. Manager, General & Administrative Strategic Sourcing Pinterest is seeking a strategic sourcing leader to lead General & Administrative sourcing and manage an approximately $150M annual third-party spend portfolio . You’ll partner with leaders across Finance, Legal, Trust & Safety, People, IT, Workplace and other corporate functions to create supplier strategies that balance commercial value, risk management, operational excellence and stakeholder experience. You’ll also lead and develop a team of sourcing professionals while helping evolve Pinterest’s sourcing capabilities. This role reports to the Global Head of Strategic Sourcing & Supplier Intelligence. What you’ll do: Lead category strategy and sourcing plans for General & Administrative spend, translating business priorities into multi-year roadmaps and measur

Position : Senior Sales Trader Company Description B. Riley Securities provides a full suite of investment banking, corporate finance, advisory, research, and sales and trading services. Investment banking services include initial, secondary and follow-on offerings, institutional private placements, merger and acquisition (M&A) advisory, SPACs, corporate restructuring and recapitalization. B. Riley is nationally recognized and highly ranked for its proprietary small-cap equity research. Position Overview We are seeking a full-time Senior Sales Trader to join our Cash Equity desk. The Senior Sales Trader will work closely with the institutional sales force to coordinate research ideas with buyside desks. Responsibilities include developing and maintaining relationships with assigned institutional clients through trading and execution services, processing trade tickets, educating clients on B. Riley Securities research including Syndicate activity, interfacing with back office operations, and performing various administrative duties. The candidate will service large accounts with an average of 15+ client relationships, generate revenue exceeding firm goals, and report to the SMD, Head of Equity Trading. Strong communication skills are essential for conveying trade ideas, market updates, and execution strategies to clients and internal teams. The ideal candidate is a self-starter, highly motivated, able to multitask under pressure, and handle stressful situations calmly and professionally with minimal supervision. The compensation for this position is commission-based. Key Responsibilities Work closely with the institutional sales force to generate ideas, coordinate buyers and sellers, and facilitate seamless order flow. Build and nurture relationships with assigned institutional investors through trading and execution services to grow trading volumes, provide tailored market insights, and drive revenue. Develop a deep understanding of clients’ trading strategies,

About Anthropic Anthropic’s mission is to create reliable, interpretable, and steerable AI systems. We want AI to be safe and beneficial for our users and for society as a whole. Our team is a quickly growing group of committed researchers, engineers, policy experts, and business leaders working together to build beneficial AI systems. About the Role As a Senior Analyst, Travel & Expense, you will run the day-to-day financial controls, audit program, and executive reporting behind Anthropic's T&E function. T&E touches every employee, every legal entity, and every executive, and it runs on Navan, Brex, and negotiated supplier agreements. Spend and transaction volume have grown several-fold in the past six quarters, and the controls need to scale to meet a public-company standard. You will report to the Head of Travel & Expense in Finance Operations and work daily with Accounting, Tax, Payroll, Talent, Security, Legal, Finance Systems and Administrative Business Partners. Responsibilities Controls & SOX Compliance Own the day-to-day operation of key T&E controls, including approvals, card issuance and spend limits, segregation of duties, and policy exceptions, within the control framework set by the Head of T&E, who owns the overall T&E process Maintain the T&E process narratives and risk and control matrix, and keep them current as systems and policies change Ensure correct GL coding and complete, accurate month-end reconciliations across Navan, Brex, and Workday, and support close, flux analysis, and accruals Act as the preparer for T&E controls and the day-to-day contact for internal and external auditors: gather and retain evidence, support walkthroughs and sample requests, and track remediation, escalating significant issues to the Head of T&E International Expansion Controls Set up and maintain entity-level coding and approval flows in Brex and Navan as new legal entities and countries come online Document and operatio

About the Team DoorDash for Business provides meals solutions to companies, but we aren’t stopping there. Our mission is to become a premier benefits partner for executives, employees and administrators across the globe, leveraging the DoorDash platform to deliver industry-leading selection, quality, and customer service to every business customer, for every business use case. We are building an entrepreneurial, customer-obsessed, and fast moving team to create the right products and services for the future of work. About the Role DoorDash for Business is seeking a Sr. Manager, GTM Strategy & Operations to help shape and scale the revenue engine across lead strategy, event strategy, systems strategy, and enablement strategy. This leader will partner closely with Sales, Marketing, Revenue Operations, Product, Customer Success, Analytics, Finance, and General Management to turn business priorities into scalable GTM programs, operating rhythms, systems, and insights. The role requires a strategic operator who can move fluidly between executive-level strategy, hands-on analytics, cross-functional execution, and people leadership. You will manage an existing high-performing team and be expected to create incremental value by sharpening priorities, improving analytical rigor, elevating strategic thinking, and helping strong operators deliver even greater business impact. Reporting to the Head of Growth Strategy and Operations, DoorDash for Business, you will work closely with operators, field teams, product and other teams to make your vision a reality. You’re excited about this opportunity because you will… Strategize Own the strategic roadmap for lead generation, event strategy, GTM systems, and enablement. Understand Sales, Marketing, Customer Success, and leadership needs to prioritize opportunities by revenue impact, operational leverage, and customer experience, developing scalable solutions to enhance GTM execution. Operate Execute granularly while building for