Administrative Officer Jobs

Build something people love Wealthsimple is Canada’s leading financial innovator. The company offers a full suite of simple, sophisticated financial products across managed investing, do-it-yourself trading, cryptocurrency, tax filing, spending and saving. Wealthsimple currently serves more than 4 million Canadians and holds over $155 billion in assets under administration. The company was founded in 2014 by a team of financial experts and technology entrepreneurs, and is headquartered in Toronto, Canada. We're proud of what we've built — and we're just getting started. Read our Culture Manual and learn more about how we work . About the Team As a Senior Associate on Wealthsimple's Treasury Cash Management team, you'll play a critical role in ensuring optimal cash flow management and operational efficiency. You'll manage daily payment processing operations, monitor balances across accounts, and develop immediate and short-term cash flow forecasts that drive liquidity and revenue optimization decisions. In this role you’ll have the opportunity to Process and validate daily payment transactions across multiple channels Manage journal entries with precision and timeliness Monitor and maintain target balance thresholds across banking relationships Develop and maintain short term cash flow forecasts Optimize liquidity positions to maximize financial returns Communicate cash position updates to relevant stakeholders Identify process improvement opportunities and implement solutions Analyze patterns in cash movements and highlight anomalies Support treasury operations during high-volume periods Skills you’ll bring Extreme attention to detail with strong data verification instincts Understanding of brokerage operations and settlement processes Demonstrated ability to thrive in fast-paced, dynamic environments Adaptability to quickly pivot between tasks and processes as priorities shift Exceptional organizational skills and structured approach to work Working knowledge of AI

Build something people love Wealthsimple is Canada’s leading financial innovator. The company offers a full suite of simple, sophisticated financial products across managed investing, do-it-yourself trading, cryptocurrency, tax filing, spending and saving. Wealthsimple currently serves more than 4 million Canadians and holds over $155 billion in assets under administration. The company was founded in 2014 by a team of financial experts and technology entrepreneurs, and is headquartered in Toronto, Canada. We're proud of what we've built — and we're just getting started. Read our Culture Manual and learn more about how we work . About the team The Investment Research Team is at the core of every investment product designed at Wealthsimple. Our team combines deep market expertise with strategic vision, developing best-in-class investment strategies that serve our growing client base. We analyze financial products and securities with a data-driven approach, ensuring our offerings meet client needs while aligning with our mission to empower people with financial freedom. What you'll do Conduct thorough daily order reviews for algorithm-generated trades across managed portfolios to verify accuracy and ensure abnormal order resolution prior to submission to the trade desk. Perform systematic, regular reviews of managed accounts to proactively identify and resolve operational bottlenecks, workflow friction, and systemic trading issues. Apply a disciplined, process-oriented, and operational mindset to execute daily portfolio management and trading support tasks reliably and efficiently. Collaborate closely with internal trading desks, investment operations, and product teams to streamline trade execution workflows and enhance portfolio tracking capabilities. Skills you bring 1-2 years of professional experience in portfolio operations, trade execution, or financial analysis within a modern financial institution or fintech setting. Strong analytical thinking and quantitative

The Compensation Analyst supports day-to-day execution of TaylorMade’s core compensation processes and assists with defined activities in the annual merit, bonus, and salary planning cycles. This intermediate-level role works with established guidelines and manager oversight, performs analysis for routine and moderately complex pay decisions, and collaborates with HR Business Partners, Finance, Payroll, HR Systems, and international HR teams to support accurate and efficient compensation operations. Essential Functions and Key Responsibilities: Compensation assessments: Supports evaluations for new hires, promotions, transfers, reorganizations, and new or changed roles by gathering data, completing market pricing and internal equity analyses, reviewing FLSA considerations, and preparing grade recommendations for review. Escalates non-routine or precedent-setting cases. Sales compensation: Supports administration of the US and Canada sales compensation plans, including maintaining plan documents and agreements, preparing commission calculations, validating payout data, routing approved payments to Payroll, and producing incentive statements. Elevates exceptions for review. Market pricing and surveys: Maintains market pricing data and tools, completes job matches, supports survey participation and data submissions, analyzes survey results, and assists with expanding pricing coverage into additional international regions. Planning cycles and Workday: Supports eligibility validation, data preparation, testing, and issue resolution for merit, bonus, and salary planning. Maintains assigned compensation structures, grades, plans, and job data in Workday in accordance with established procedures and partners with HR Systems on configuration testing. Data integrity and compliance: Performs recurring compensation audits across Workday and downstream systems, investigates discrepancies, and supports pay

Toast is driven by building the all-in-one restaurant platform that helps restaurants operate their business, increase sales, engage guests, and keep employees happy. Our Talent Operations team is the heartbeat of our People and Places function, responsible for building global scalable tools, systems, processes, and dashboards that support our employees at every stage of their employee journey. We are helping transform the way that the People and Places Team delivers service to employees. As the Senior Manager of Talent Operations (NA) you will help build and deliver a frictionless employee experience spanning across the employee lifecycle for our teams in North America. You will have a critical role on the operations leadership team and will play a part in building out a global “shared services” model. In this role, you will be accountable for the team of people providing front line support for all employee inquiries including benefits and leave administration as well as other operational activities and program delivery. To be successful in this role, you must have a customer-centric and continuous improvement mindset, a proven ability to leverage technology and processes to elevate the employee experience, strong stakeholder management as well as experience building and managing a shared services team in a global matrixed organization. This role reports to the Director, Talent Operations and will work closely across our global centers of excellence (COEs). A day in the life (Responsibilities) Lead People Services (Shared Services) delivery for the North America region. Coach, manage and develop a team of people operations professionals, with a focus on high-quality service delivery across the employee lifecycle including operations, benefits, compensation, and more. Define and monitor metrics and SLAs to measure success of the team and provide insights for decision-making. Drive continuous improvements focused on automation, standardization and s

Sales Operations Analyst I itD is seeking a Sales Operations Analyst I to support the end-to-end execution of partner incentive and investment programs, ensuring deals move accurately and efficiently from contracting through supplier onboarding and final payout. The ideal candidate will bring experience in operations, deal fulfillment, contract administration, procurement, or transactional finance, with a strong track record of accuracy in high-volume, detail-oriented work. Location: Austin, TX — Hybrid, 3 days per week onsite Duration : 12 Months We provide comprehensive medical benefits, a 401k plan, paid holidays, and more. Please note that we are only considering direct W2 candidates at this time, as we are unable to offer sponsorship. Responsibilities Manage high volumes of incoming deals through the full contracting-to-payout lifecycle, ensuring required approvals, validations, and documentation are complete. Create, update, and maintain records for accounts, contracts, incentive requests, and payout activities with a high degree of accuracy and completeness. Review executed contracts and accurately enter key information, including entities, term dates, approved amounts, caps, accounting codes, cost centers, projects, and supplier information. Coordinate supplier onboarding and procurement activities, track requests through completion, monitor outstanding requirements, and escalate blockers as needed. Prepare and submit payout requests with complete supporting documentation, validating amounts, coding, entities, and contract requirements before submission. Track payouts from request through approval and payment, investigate and resolve rejections or exceptions, and reconcile paid amounts against approved and contracted amounts. Maintain recurring trackers, dashboards, reports, exception logs, and standard operating procedures while partnering with Finance, Deal Operations, and other stakeholders on documentation and close activities. Internal Responsibilities

Build something people love Wealthsimple is Canada’s leading financial innovator. The company offers a full suite of simple, sophisticated financial products across managed investing, do-it-yourself trading, cryptocurrency, tax filing, spending and saving. Wealthsimple currently serves more than 4 million Canadians and holds over $155 billion in assets under administration. The company was founded in 2014 by a team of financial experts and technology entrepreneurs, and is headquartered in Toronto, Canada. We're proud of what we've built — and we're just getting started. Read our Culture Manual and learn more about how we work . About the role We're hiring a Growth Engagement Specialist to play a critical role in Wealthsimple's proactive client communication initiatives. This role is both technical and creative, where you'll work on the planning and execution of end-to-end growth marketing campaigns across Wealthsimple's brand and product ecosystem, using AI-assisted tooling to do it faster and better than ever before. The ideal candidate is one who can think "client-first," who can balance multiple projects simultaneously without sacrificing on quality, and who understands the interconnected technical and creative elements of consumer performance marketing programs — including where AI can meaningfully accelerate or improve that work. You'll be joining our multidisciplinary Growth organization where you'll work with stakeholders from Product, Engineering, Design, Data Science, and other growth and lifecycle marketers like yourself. What you'll do: Own day-to-day execution of multi-channel marketing campaigns (esp. in-app content, email and mobile push), including segmenting target audiences, orchestrating multi-channel journeys, building templates, QA & deploying campaigns, and reporting on performance Use AI tools (e.g. Claude, Braze's AI features, or similar) to improve QA, content generation, campaign briefs, and reporting, and help build repeatable AI-powere

Build something people love Wealthsimple is Canada’s leading financial innovator. The company offers a full suite of simple, sophisticated financial products across managed investing, do-it-yourself trading, cryptocurrency, tax filing, spending and saving. Wealthsimple currently serves more than 4 million Canadians and holds over $155 billion in assets under administration. The company was founded in 2014 by a team of financial experts and technology entrepreneurs, and is headquartered in Toronto, Canada. We're proud of what we've built — and we're just getting started. Read our Culture Manual and learn more about how we work . The Role We're looking for a Marketing Developer to join our Growth & Lifecycle Marketing team. This is a 18-month fixed term contract position. This is a highly technical role that sits at the intersection of marketing, development, and data. You'll be the technical anchor for our multi-channel lifecycle marketing programs, building sophisticated automation systems, creating interactive email, in-app and web experiences, and ensuring our marketing technology stack runs smoothly. As our Marketing Developer, you'll work closely with marketers, designers, and engineers to translate business needs into technical solutions. You'll be the subject matter expert on our marketing automation platform (Braze) and push the boundaries of what's possible in lifecycle marketing. What You'll Do Development & Design Create and maintain our email templates and email design system Build interactive email experiences, including dropdowns, carousels, and AMP for email Code advanced techniques like background images, device targeting, and dark mode support Provide development guidance and support to the Lifecycle Marketing team for email and in-app message builds Stay current on industry changes and email client support updates Act as SME on email and in-app message feasibility, scope creative designs, and explain channel nuances Troubleshoot and resolve

Secure Every Identity, from AI to Human Identity is the key to unlocking the potential of AI. Okta secures AI by building the trusted, neutral infrastructure that enables organizations to safely embrace this new era. This work requires a relentless drive to solve complex challenges with real-world stakes. We are looking for builders and owners who operate with speed and urgency and execute with excellence. This is an opportunity to do career-defining work. We're all in on this mission. If you are too, let's talk. Okta Identity Governance (OIG) organization is looking for a Senior Engineer to join our team — OIG is Okta’s Identity Governance and Administration solution that is directly responsible for one of the most critical and visible workflows in enterprise identity: how employees request, approve, and gain access to the resources they need. Opportunity As a Senior Engineer on the OIG team, you will be involved into development, design, and maintenance of our product to serve enterprise customers at scale. You will involve the architecture and evolution of our product features — spanning the across different access governance personas — and work collaboratively across engineering, product, and design to deliver features that are secure, scalable, and delightful to use. This is a role for someone who thinks in systems, leads with craft, and is energized by the challenge of building enterprise-grade software that millions of users depend on. This is a rare opportunity to join a team where your technical decisions will directly shape how thousands of enterprises manage access governance at scale, where the technical challenges are genuinely hard, and where the work you ship will be seen and felt by real users every day. Job Duties And Responsibilities Take end-to-end ownership of feature areas — from technical design through implementation, testing, deployment, and post-launch monitoring Design, build, and ship high-quality, production-ready features ac

WHO WE ARE: Zinnia is the leading technology platform for accelerating life and annuities growth. With innovative enterprise solutions and data insights, Zinnia simplifies the experience of buying, selling, and administering insurance products. All of which enables more people to protect their financial futures. Our success is driven by a commitment to three core values: be bold, team up, deliver value – and that we do. Zinnia has over $180 billion in assets under administration, serves 100+ carrier clients, 2500 distributors and partners, and over 2 million policyholders. WHO YOU ARE: We are hiring a Senior Technical Product Manager for a highly visible, client-facing role. You'll lead the API build and client onboarding and implementation, from technical kickoff through production go-live, and partner with Sales and Pre-Sales to win and launch business. This is a high-impact role for a hands-on product manager. You'll define and own the technical requirements, including API design, data models, event-driven integrations, and traffic management policies such as rate limiting and throttling. You'll bring the technical depth to shape architecture decisions with specificity, not just business cases. When integrations break, you'll dive deep with engineering to find the root cause and drive the fix. You'll serve as the technical voice our clients can trust. You'll lead integration design sessions with client architects and technology leaders, turn their requirements into plans your engineering teams can execute, and see those plans through production. You'll write concisely and present complex technical topics with equal clarity to engineers and senior executives. WHAT YOU'LL DO: Write clear, testable product requirements, API specifications (OpenAPI), and acceptance criteria. Drive the SDLC across design, build, test, release, and post-release validation. Own and execute client onboarding and implementation end to end, from technical kickoff and integration design thr

About the team The HR Shared Services team comprises four members, including the team lead, and supports benefits operations across 24 countries across the globe. The team manages end-to-end employee lifecycle processes, covering activities across the hire-to-retire spectrum. The role will be responsible for end-to-end Benefits administration, including Benefits enrollments, changes and cancellations, vendor management and escalations, renewals, reporting and reconciliations, employee queries, and Benefits-related payroll inputs. The role will also partner with internal stakeholders and vendors, support Benefits communications and compliance, maintain process documentation, and identify opportunities for process improvement, standardization, and automation, while supporting ad hoc Benefits projects and initiatives. We are looking for a candidate with 3-4 years of relevant experience in HR Shared Services, preferably with exposure to Benefits operations, and a strong understanding of Benefits. Position Expectations We are looking for Individual Contributor as part of the HR Shared Services team in India Manage end-to-end Benefits operations, vendor relations, employee escalations, and compliance within defined SLAs. Learn and perform newly transitioned processes and over time gain subject matter expertise in Benefits. Adhere to and demonstrate high proficiency in agreed critical metrics & SLAs Assist in building and maintaining the Standard Operating Procedures for Case Management Deliver high quality and consistent service delivery to all internal customers and partners and follow Standard Operating Procedures Key Skills & Abilities 3–4 years of hands-on experience in Core Benefits within an HR Shared Services or Global Benefits environment, preferably supporting the Americas region. Strong knowledge of Benefits administration and operations, with experience across areas such as health & welfare benefits, retirement/pension benefits, leave or statutory b

The opportunity We’re building our reseller channel in Japan from the ground up. As our first Channel Sales Coordinator, you’ll help turn early partner relationships into a repeatable program. You’ll keep onboarding, contracts, training, and day-to-day requests moving while helping us improve the processes behind them. This is a hands-on role with room to grow. You’ll do well here if you take initiative, enjoy working with people, and can make progress before every process is fully defined. What you’ll do Coordinate reseller onboarding, from initial paperwork through training and launch readiness. Prepare and track contracts, partner records, and other sales administration. Help partners get the information and support they need to start selling. Work with sales, operations, and other teams to resolve partner questions and remove blockers. Keep partner activity, next steps, and reporting accurate and up to date. Spot gaps in the partner experience and help build better workflows as the channel grows. What you’ll bring Experience in sales coordination, partner operations, sales support, or a related role. Fluent Japanese and English, with the ability to work confidently with partners and colleagues in both languages. Strong organization and follow-through across multiple priorities. A proactive, resourceful approach to work that does not yet have a playbook. Clear communication and a collaborative working style. Interest in building a reseller program and growing your career in channel sales. Application Guidelines Candidates may submit up to 9 active applications within a 60-day period. Reapplications to the same role are accepted 90 days after a previous application has been reviewed. Use of AI in Our Hiring Process We may use automated AI tools to evaluate job applications for efficiency and consistency. These tools comply with local regulations, including bias audits, and we handle all personal data in accordance with state and local privacy laws. Contact u

Build something people love Wealthsimple is Canada’s leading financial innovator. The company offers a full suite of simple, sophisticated financial products across managed investing, do-it-yourself trading, cryptocurrency, tax filing, spending and saving. Wealthsimple currently serves more than 4 million Canadians and holds over $155 billion in assets under administration. The company was founded in 2014 by a team of financial experts and technology entrepreneurs, and is headquartered in Toronto, Canada. We're proud of what we've built — and we're just getting started. Read our Culture Manual and learn more about how we work . At Wealthsimple, we're interested in humans and money — and the complicated ways humans feel about money. Our goal in the creative department is to be a part of that conversation in meaningful ways that are completely innovative and new. We have a deep aversion to making things that already exist and to ads that feel like ads. We are looking for an experienced Associate Creative Director, Art Director to help us create innovative, human and ridiculously entertaining work. In this role you will often work as a team with a copywriter partner, but you’ll also collaborate with designers, writers, marketers and engineers across the org. You will be responsible for all aspects of creative development and production on integrated brand campaigns and projects large and small, and you will be leading creative voice in some of our biggest brand moments. In this role, you’ll have the opportunity to: Be a highly conceptual thinker with strong storytelling and design skills. Develop big ideas and bring them to life through every stage of production. Own large and small brand projects and campaigns from kickoff to completion, often balancing multiple projects at once. Be a maker-owner, but also a director-delegator, and find the right balance between those two roles for each project. Provide art direction on visual design for integrated brand campaigns and

Non-Medical Prescriber (ADHD) | Associate Clinician Location: Remote Job Type: Associate / Sessional Pay: Competitive per-assessment rates About the Role A leading UK neurodevelopmental service is expanding its prescribing workforce due to growing demand for ADHD assessments and ongoing patient support. We are seeking experienced Non-Medical Prescribers (NMPs) who can independently assess, diagnose, prescribe, and manage ADHD patients. This opportunity offers flexible, session-based work that can fit around existing NHS, private practice, or locum commitments. Initial caseloads will be low volume, with the potential for increased work as demand continues to grow. Key Responsibilities Conduct ADHD suitability and assessment appointments Prescribe medication where clinically appropriate Manage patient titration reviews Complete annual medication reviews Maintain accurate clinical records and associated administration Work autonomously within professional and regulatory frameworks Essential Requirements Qualified Non-Medical Prescriber (NMP) Able to independently assess and prescribe for ADHD patients Minimum 2 years' experience assessing and prescribing for ADHD Must meet required DIVA assessment experience standards Able to provide evidence of DIVA assessment experience Comfortable undertaking low-volume work initially Strong communication and clinical decision-making skills Sessional Rates Initial Suitability Appointment 45-60 minutes Includes prescribing (where clinically appropriate), administration, and prescription processing £80 per appointment Titration Appointments Three-monthly review sessions 40 minutes per appointment (30-minute consultation plus 10 minutes administration) £40 per appointment Annual Review Appointments 55 minutes per appointment (45-minute consultation plus 10 minutes administration) £40 per appointment What's on Offer? Fully remote working Flexible sessional commitments Opportunity to support a growing ADHD service Consistent patient dema

CLEAR is building THE secure identity company of the future. Our mission is to make experiences safer and easier—physically and digitally. With more than 43 million Members and a growing network of partners across the world, CLEAR's secure identity platform is transforming the way people live, work, and travel. Whether it’s at the airport, stadium, or throughout your everyday life, CLEAR unlocks the magic of frictionless experiences. The Senior Manager, Strategy & Engagement will develop and execute strategies that align CLEAR’s business priorities with the missions, requirements, and emerging opportunities across the U.S. Department of Homeland Security (DHS), Transportation Security Administration (TSA), and other government and aviation partners. You’ll operate at the intersection of government, regulation, operations, and technology—turning complex requirements and stakeholder priorities into actionable strategies that strengthen CLEAR’s operations and enable responsible growth. What you'll do: Develop and execute strategies that align CLEAR’s business priorities with DHS, TSA, CBP, and other government and aviation partner priorities, identifying opportunities across aviation security, identity, traveler processing, and adjacent markets Build and maintain trusted relationships with TSA and other government stakeholders, anticipating operational and policy needs and advancing priorities that strengthen CLEAR’s partnerships and support long-term growth Translate regulatory, policy, operational, and political developments into clear recommendations, decision points, and action plans for senior CLEAR leaders Partner across Corporate Affairs, Operations, Legal, Compliance, Product, Engineering, and Commercial teams to develop compliant pathways for new products, services, operating models, and strategic opportunities Prepare executives and subject matter experts for high-impact government engagements through clear objectives, briefing materials, stakehold

For over 20 years, Smartsheet has empowered teams to manage work seamlessly and scale solutions smarter. Now, in our most ambitious chapter yet, we are uniting human teams with AI agents. By orchestrating the work agents do best, automating manual tasks and uncovering insights at scale, we create the space for people to focus on what truly matters: judgment, creativity, and big thinking. That is magic at work, and it’s what we show up for every day. We are seeking a Benefits Partner to support the administration of our benefits and leave programs. This role requires a blend of hands-on administration and oversight to ensure our programs are competitive, compliant, and aligned with our company goals. This role is part of the Global Benefits team, reporting to the Manager, Benefits. You will Oversee the end-to-end administration of all US leave of absence and accommodation programs, including FMLA, ADA interactive process, and state-specific statutory programs Support and coordinate benefit programs, including but not limited to administering health insurance, our 401(k) plan, spending and reimbursement accounts, and life insurance Perform audits of benefits-related data, identifying, escalating, and improving process efficiencies and ensure the accuracy of the HRIS (Workday) and other vendor systems Resolve employee inquiries regarding leaves of absence, benefits enrollments, life events, and general questions while providing a positive customer service experience Support relationships with vendors and brokers, including new and existing service agreements in partnership with internal Procurement and Legal teams Deliver consistent project management support for annual benefit activities such as open enrollment, renewals, and plan audits; as well as cross functional programs Report on utilization, cost, and other notable trends for various levels of leadership Analyze market trends and compare to our current offerings to ensure we remain competitive Collab